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    IT Procurement Advisor - Toronto, Canada - Legal Aid Ontario

    Legal Aid Ontario
    Legal Aid Ontario Toronto, Canada

    Found in: beBee S2 CA - 3 weeks ago

    Default job background
    Full time
    Description


    The IT Procurement Advisor is responsible for advising, coordinating and preparing requests for quotations and proposals for the procurement of IT hardware, software and services.

    The IT Procurement advisor will work collaboratively through the IT purchasing processes with IT Management, staff and teams to ensure that all goods are purchased in a timely, efficient and cost-effective manner while adhering to procurement policy, standards and directives.

    This position provides specific IT procurement information to IT Management as required.


    • Coordinates all IT purchases, sourcing via Vendors of Record (VOR) or appropriate vendors and obtaining quotes.
    • MFD purchases coordination with VOR contact and RBU as well as other adhoc IT Purchase requests for LAO and Clinic internal client streams.
    • Provides support and coordination of higher value procurements such as RFQs and RFPs.
    • Tracks POs to Invoices and assist Admin with invoicing issues
    • Reviews specifications and prepare appropriate quote/bid documents in conjunction with requisitioning IT group.
    • Maintains databases and repositories related to IT procurements and agreements in a timely and accurate manner, including but not limited to: annual maintenance renewals, pricing, contract databases, VOR arrangements documentation and templates, third party catalogues, vendor's contracts and related document storage.
    • Participates in the IT purchase process for ordering of goods and services in liaison with the Administrative Assistant and Finance Procurement group.
    • Provides activity and purchasing reports regularly and as required including recommendations for procedural improvements
    • Assists with the coordination and advice of activities for the acquisition of hardware and software, licenses, warranties, leases and maintenance contracts.
    • Reviews and research competitive bids, quotes, and proposals from vendors and contractors; discuss evaluations and review with management, requestors and subject matter experts.
    • Liaise with stakeholders in regards to Vendor of Record arrangements to obtain up to date pricing for third party products and services following the identified VOR arrangement guidelines and ensure to communicate up to date product costing and pricing to IT Management, staff or the business accordingly.
    • Performs other duties and tasks as assigned, and remain adaptable and flexible in a changing environment
    • Diploma required in information technology, materials/operations management and or equivalent combination of education, training and experience; undergraduate degree is an asset
    • 3 to 4 years of purchasing experience, including formal tendering and contracting experience.
    • High-level knowledge of Information Technology (IT) terminology and general understanding of the IT industry is required.
    • Ability to liaise with IT technical SMEs on procurements as required.
    • Ability to understand and interpret requests for IT contracts, evaluate and analyze costs and data, handle problems, understand business requirements and developed purchasing skills is required.
    • Understanding and experience of the procure to pay process
    • Ability to manage multiple priorities, organize complex documents, and resolve issues creatively is required.
    • Knowledge of computerized financial, purchasing and various systems; ERPs (PeopleSoft) as well as Microsoft Office and internal and external portals.
    • Ability to work independently under pressure with minimal supervision and within a team to solve complex problems and provide guidance on IT procurements as needed.
    • Excellent organizational skills and a systematic approach to work, with care taken over document and process detail and due regard to confidentiality.
    • Efficient analytical skills; attention to document details; diligently follow up on many items that are simultaneously in various stages of completion, ensuring contracts and orders are not delayed internally.
    • Experience in reviewing and preparing bid, RFQ or RFP documents, and contracts used in a broader public-sector procurement environment is an asset.
    • Experience searching Vendor of Record sources for appropriate IT VOR arrangements and enterprise contracts is considered an asset.
    • Familiarity with various licensing models and terminology considered an asset.
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