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    Engineering Team Assistant - Vancouver, BC, Canada - FortisBC

    FortisBC
    FortisBC Vancouver, BC, Canada

    2 weeks ago

    Default job background
    Description
    Full-Time Temporary


    Temp Duration:


    As the province's largest energy provider with more than 100 years of knowledge and experience, we proudly deliver renewable energy, natural gas, electricity, and propane to 1.C.'s energy landscape.

    Provides secretarial, administrative, and clerical support to the department and acts as an assistant to the department's Director and Managers.

    # Performs Microsoft Teams Meeting and Webinar set up and execution.
    # Composes correspondence, inter-office messages and a variety of other material.
    # Extracts and summarizes specific data from documents and reports using SAP, AM/FM, and Adobe Acrobat Pro.
    # Codes documents such as visa statements and invoices ensuring all charge work orders and/or account numbers are correct for management approval; creates and processes personal expense claims using SAP.
    # Supports the Director in the effective maintenance of capital project information; attends to requests to investigate issues by analyzing data from SAP and other systems and reports results in appropriate formats such as spreadsheets, charts, and graphs.
    # Acts as DLA (Distribution List Administrator) for s: drive folders for Operations Engineering; Prepares and manages Service Requests on behalf of the department for the onboarding/exit of employees, IS hardware/software requests, ordering personal/office supplies and safety equipment.
    # Supports the coding and administration of invoices from external contractors and forwarding to business owner for approval.
    # Support the administration and submission of requests to Procurement for services and contracts.
    # High School graduation including post-secondary courses in office administration

    Advanced knowledge of Microsoft Office products (Outlook, Word, Excel, PowerPoint, SharePoint, Microsoft Teams) as well as other software in use in the department such as Adobe Acrobat Pro, SAP, GIS, FileNet, and AM/FM.

    Fast, accurate typing skills (60 words per minute); Good command of the English language to respond to inquiries, correct spelling, punctuation and grammatical errors, and compose correspondence.

    Previous experience with event planning for large groups.
    Familiarity with energy utility operations specifically related to engineering design functions, project management, and associated functions.
    Prior to the interview, Talent Acquisition will conduct a full employee general record review. We also encourage volunteerism and nourish the need to give back to your community.
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