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    administrative assistant - Surrey, Canada - Safetech Scaffold Ltd

    Safetech Scaffold Ltd
    Safetech Scaffold Ltd Surrey, Canada

    1 week ago

    Default job background
    Full time
    Description
    • Work Term: Permanent
    • Work Language: English
    • Hours: 40 hours per week
    • Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
    • Experience: 2 years to less than 3 years

      • Work setting

    • Construction
    • Industrial facility or establishment

      • Tasks

    • Arrange and co-ordinate seminars, conferences, etc.
    • Supervise other workers
    • Train staff
    • Train other workers
    • Record and prepare minutes of meetings, seminars and conferences
    • Schedule and confirm appointments
    • Answer telephone and relay telephone calls and messages
    • Answer electronic enquiries
    • Compile data, statistics and other information
    • Oversee the preparation of reports
    • Advise senior management
    • Order office supplies and maintain inventory
    • Liaise with management, union officials and HR consultants
    • Oversee payroll administration
    • Arrange travel, related itineraries and make reservations
    • Greet people and direct them to contacts or service areas
    • Set up and maintain manual and computerized information filing systems
    • Type and proofread correspondence, forms and other documents
    • Conduct research
    • Perform data entry
    • Provide customer service
    • Work with the marketing department to understand and communicate marketing messages to the field
    • Maintain and manage digital database
    • Perform basic bookkeeping tasks
    • Consult with clients after sale to provide ongoing support
    • Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
    • Supervise office and volunteer staff
    • Assign, co-ordinate and review projects and programs
    • Plan, organize, direct, control and evaluate daily operations

      • Computer and technology knowledge

    • Automatic data processing (ADP)
    • Google Docs
    • Microsoft Dynamics NAV
    • Microsoft Publisher
    • Microsoft Visio
    • Sage Accounting Software
    • MS Excel
    • MS Outlook
    • MS PowerPoint
    • MS Windows
    • MS Word
    • Electronic scheduler
    • Database software
    • Information technology
    • MS Project
    • Project management software
    • SharePoint
    • Social Media
    • Accounting software
    • Desktop publishing software
    • ACCPAC
    • MS Access
    • MS Office
    • Simply Accounting
    • Google Drive
    • WordPerfect
    • Electronic mail

      • Technical terminology

    • Engineering
    • Financial
    • Business

      • Area of specialization

    • Correspondence
    • Reports and records
    • Contracts
    • Financial statements
    • Manuscripts, publications or theses
    • Project management
    • Business process management
    • Facility management
    • Accounting
    • Payroll services

      • Security and safety

    • Bondable

      • Work conditions and physical capabilities

    • Ability to work independently
    • Fast-paced environment
    • Work under pressure
    • Tight deadlines
    • Attention to detail
    • Repetitive tasks
    • Large workload
    • Work with minimal supervision

      • Personal suitability

    • Ability to multitask
    • Excellent oral communication
    • Excellent written communication
    • Flexibility
    • Judgement
    • Organized
    • Team player
    • Accurate
    • Reliability
    • Time management
    • Adaptability
    • Accountability
    • Dependability
    • Due diligence
    • Quick learner

      • Health benefits

    • Dental plan
    • Health care plan
    • Vision care benefits

      • Other benefits

    • Parking available

      • Support for newcomers and refugees

    • Participates in a government or community program or initiative that supports newcomers and/or refugees
    • Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
    • Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
    • Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
    • Supports newcomers and/or refugees with foreign credential recognition
    • Offers mentorship programs that pair newcomers and/or refugees with experienced employees
    • Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

      • Support for youths

    • Participates in a government or community program or initiative that supports youth employment
    • Offers on-the-job training tailored to youth
    • Offers mentorship, coaching and/or networking opportunities for youth
    • Provides awareness training to employees to create a welcoming work environment for youth

      • Support for Indigenous people

    • Participates in a government or community program or initiative that supports Indigenous people
    • Offers mentorship, coaching and/or networking opportunities for Indigenous workers
    • Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
    • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
    • Facilitates access to Elders who can offer support and guidance to Indigenous workers

      • Supports for visible minorities

    • Participates in a government or community program or initiative that supports members of visible minorities
    • Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
    • Offers mentorship programs that pair members of visible minorities with experienced employees
    • Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities
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