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    Legal Assistant - Vancouver, Canada - The Health Employers Association of BC

    The Health Employers Association of BC
    The Health Employers Association of BC Vancouver, Canada

    6 days ago

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    Full time
    Description
    Salary: $55,677 - $73,076 / year

    Are you looking to grow your career? Look no further than HEABC, the Health Employers Association of British Columbia. We contribute to the growth and sustainability of the BC health care system.

    We are proud to offer:

    • In office or hybrid work environment – flexibility that suits your needs.
    • Competitive salary
    • Four weeks of vacation, earned in your first year of employment & 13 statutory holidays.
    • Comprehensive health & dental benefits, with immediate coverage upon starting.
    • Pension Plan - BC's Municipal Pension Plan is one of the largest pension plans in Canada and provides secure retirement income to plan members.
    • Training and development opportunities – HEABC supports your continuing education & growth.
    • A work environment which values work-life balance, respect, recognition, teamwork, and inclusivity.
    • The opportunity to make a positive contribution to the BC health care system through your work.

    HEABC leads and supports the strategic planning related to human resources and labour relations on behalf of British Columbia's publicly funded health employers. HEABC is responsible for negotiating provincial agreements for 138,000 unionized health care employees including nurses, physician residents, ambulance paramedics, health science professionals, and more.

    Join our highly talented team in a culture of learning, innovation, and visionary thinking.

    The successful candidate may be permitted to work in a hybrid model (combination of in-office and flexible work location) and will live within commuting distance of our Vancouver office. The successful candidate must be fully vaccinated against COVID-19; proof of Vaccination is required.

    For more information, visit www.​heabc.​bc.​ca.

    OPPORTUNITY:

    Reporting to the Manager, Administrative Support, HEABC has an opening for a Legal Assistant in the Legal Services, Negotiations and Labour Relations department. The Legal Assistant provides all administrative support functions to staff providing labour relations and legal advisory services to HEABC members.

    This dynamic fast-paced role offers diverse responsibilities including hearing preparation, drafting correspondence, calendar management, database maintenance, and support for a number of provincial processes in accordance with the six collective agreements.

    You thrive in a collaborative environment and enjoy working as part of a close-knit team; you will always pitch in to help others get the job done. You have excellent communication skills and a respectful approach to others. You are practical and calm, with an exceptional attention to detail, even when faced with tight deadlines. Once oriented to a task, you are comfortable working independently. You understand the importance of the maintenance of confidentiality over sensitive information. You are willing to offer your insights and suggestions for improvements to processes and systems.

    Experience working within a team-based environment and supporting busy professionals is essential. Knowledge of BC's health sector is preferred.

    Responsibilities:

    • Manages the referral intake process in accordance with the six provincial agreements.
    • Updates and maintains the LSNLR's third party referrals database.
    • Leads the administrative processes for a number of provincial grievance dispute forums.
    • Assists with the scheduling of mediations, arbitrations, and other file-related meetings, including matters relating to the Labour Relations Board.
    • Corresponds directly with HEABC members, Union counterparts, and other external parties.
    • Maintains an accurate bring-forward, filing, and document management system.
    • Prepares documents for hearing, including book of documents, brief of authorities, and counsel submissions.
    • Processes arbitrator awards and invoices, and other file-related expenses.
    • Prepares internal and external reports and spreadsheets, as needed.

    Required Knowledge and Experience:

    Completion of a two-year post-secondary diploma or certificate in business administration, or a related field, and five (5) years' recent related professional experience. In-house training from a law firm is preferred.

    • Strong collaboration and teamwork skills, including the ability to provide support to others to complete a project or task.
    • Excellent communication skills, both orally and in writing, and a respectful approach to others.
    • Strong attention to detail and superior time management skills with the ability to juggle multiple concurrent projects, deadlines and responsibilities and remain calm under pressure.
    • Ability to work independently.
    • Exhibits a professional manner and possesses the ability to apply tact, discretion, confidentiality and patience at all times.
    • Ability to offer insights and suggestions for improvements to processes and systems.
    • Intermediate to advanced skills with MS Office including Word, Outlook, Excel and PowerPoint.
    • Intermediate to advanced skills with Adobe Acrobat.
    • Intermediate to advanced knowledge of Zoom, MS Teams, or other communications technology platforms.

    This position is well-suited to an individual interested in pursuing a career in an interesting segment of the public sector, and who values the opportunity to make a positive public contribution through their work and be part of a collegial team.

    Salary Range: $55,677 to $73,076

    Typical Hiring Range: $55,677 to $69,596

    In determining salary, HEABC considers many factors including the successful candidate's skillset and experience as well as internal equity. The final salary offer will be at HEABC's sole discretion and presented as part of a competitive total compensation package.

    HOW TO APPLY:

    If you're looking for a fulfilling and challenging career within a dynamic organization, please submit a cover letter and resume outlining your experience at:

    HEABC is committed to creating a diverse work environment that represents a variety of perspectives and skills, where all staff are treated fairly and equitably. We encourage qualified candidates from all races and ethnicities, all genders and sexual orientations, and persons with all abilities to apply. We take seriously our duty to create and sustain a culture that is healthy, accessible and rewarding for all staff, and recognize that the more inclusive we are, the better our work will be.

    We wish to thank all applications for their interest and effort in applying; however, only those candidates selected for an interview will be contacted.

    #HEABCJOBS

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