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    Administrative Assistant/Office - Winnipeg, MB, Canada - WRHA - Indigenous Health

    WRHA - Indigenous Health
    WRHA - Indigenous Health Winnipeg, MB, Canada

    1 week ago

    Default job background
    Description
    POSITION # NATIONAL OCCUPATION CODE 13110POSITION TYPE FULL-TIME Position Overview

    Organizes and prioritizes independently, the administrative activities for senior Directors/Managers and ensures that all work is completed within established timeframes.

    Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, templates and form letters.

    Assists the Directors/Managers with the ongoing monitoring and analysis of operating budgets and expenditures and prepares ad hoc financial reports as requested.

    Takes initiative to handle matters and solve administrative problems not requiring the direct personal attention of the supervisor(s).

    Develops, maintains and updates a variety of databases including: data collection and entry, assisting with analysis and organization of information and assisting with preparation of reports.

    Performs payroll functions and monitors position control information including verifying information from ESFs, budget transfers, and following up on problems/discrepancies as required.

    May provide direction to junior employees (permanent or casual) within the portfolio which includes workload delegation, on-the-job training, monitoring of workload, ensuring deadlines are met and procedures are followed and contributing to performance appraisals of junior employees by providing feedback to the supervisor.

    Experience
    Five years directly related experience required.
    Experience scheduling and coordinating meetings required.
    Experience recording and preparing minutes and agendas.
    Experience maintaining spreadsheets and databases.
    Previous healthcare experience preferred.
    Experience with email and computerized calendars.
    Education (Degree/Diploma/Certificate)
    Complete high school education, Manitoba standards, required.
    Formal training in applied office skills is required.
    A combination of education and experience may be considered.
    Qualifications and Skills
    Typing speed 65 wpm.
    Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) required. Demonstrated ability to organize, assign and supervise the work of junior employees.
    Ability to compose correspondence on behalf of senior Directors/Managers.
    Excellent communication skills, verbally and in writing.
    Ability to prioritize a large workload and independently complete a variety of administrative duties.
    Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
    Demonstrated problem-solving skills.
    Physical Requirements
    ~ Required to work for long periods of time at a computer.

    Please send a cover letter and a resume to . This job advertisement has been provided by an external employer/partner. (CAHRD) Centre for Aboriginal Human Resource Development is not responsible for the content's accuracy, authenticity, or reliability. #J-18808-Ljbffr
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