- Provide exceptional client service by welcoming and greeting clients and guests
- Operate telephone switchboard, handling all incoming calls
- Create a warm and welcoming atmosphere for clients and various stakeholders, ensuring upkeep and maintenance of the office environment to a professional and cleanliness standard
- Handle incoming and outgoing inquiries, mail, and courier packages and coordinate distribution to appropriate stakeholders
- Update and maintain accurate client information and respective data records
- Sort, scan and file various client documentation and correspondence
- Process client payments via phone or in-person and issue proof of payment
- Liaise with tenant services and handle building maintenance issues and/or queries
- Coordinate the purchase of office supplies and liaise with equipment providers, ensuring office supplies and equipment are adequately stocked
- Provide legal administrative support to Associates, including but not limited to, opening, preparing and organizing files and drafting correspondence
- File various client files and documentation and upkeep library with newest updates
- Handle the closing of client files, including reviewing work-in-progress, updating client data records and preparing for offsite storage
- Coordinate and schedule client meetings and appointments as required
- Order business cards for staff as required
- Coordinate event planning for monthly luncheons and other events as required
- Provide back-up support for bank deposits as required
- Assist other staff with support overflow work and with other projects as required
- Minimum 1 year of experience in a legal or professional services environment
- Completion of a recognized legal assistant program or equivalent experience and training
- Strong technical skills and proficiency with Microsoft Office Suite products including Excel, Word, PowerPoint and Outlook
- Previous exposure or familiarity with legal software and programs such as ESILaw, BC Online and Automated Legal Forms (ALF) considered an asset
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Receptionist and Junior Legal Administrative Assistant - White Rock, Canada - Targeted Talent
Description
Our client is a firm located in the Surrey/White Rock area. They are looking for a Legal Administrative Assistant to join their Litigation team. This role involves supporting lawyers and managing the day-to-day priorities of the litigation department ensuring the successful completion of all tasks in a fast-paced environment.
JOB SUMMARY
The Receptionist and Junior Legal Administrative Assistant acts as the main point of contact for clients and staff and manages the day-to-day office administrative and reception support aspects of the firm, ensuring a functional and professional front of office in a fast-paced environment.
JOB RESPONSIBILITIES
REQUIRED EXPERIENCE AND CREDENTIALS
Note: The job description duties may change at the discretion of the employer and/or the employer may request the employee to perform duties that are not listed on the job description.
