Jobs
>
Administrative Assistant
>
Mississauga

    Administrative Assistant - Mississauga, Canada - OMERS

    OMERS
    OMERS Mississauga, Canada

    1 week ago

    Default job background
    Full time
    Description

    Why join us?

    Are you looking to join an innovative, global real estate company who builds communities and connects people to exceptional places? If so, we would love to tell you our story.

    At Oxford, our culture is truly one of a kind. Across business lines and around the world, we embrace the complex and tackle opportunities with speed and agility. We are ambitious and humble, forward looking and service-focused. We get stuff done, and have fun doing it We take great pride in contributing to the communities where we live. We believe that what is good for the environment is good for business. Together we deliver exceptional experiences to our over 2 million daily customers.

    We are looking for a highly motivated Administrative Assistant to join our retail team located at Square One Shopping Centre in Mississauga. In this role, you will be responsible for provide direct support to the Senior Manager, Operations (80%), as well as any additional support to other members of the operations leadership team (20%). Other duties would include supporting the Senior Manager, Operations with inter-office messaging, contractor communications, and tenant communication.

    You will be a key member of an engaged, high performing culture and team. We go above and beyond to grow relationships by anticipating needs of our stakeholders and partners while striving to produce outstanding results.

    As a member of this team, you will be responsible for:


    • Demonstrating professionalism in a consistent manner that supports inclusion, ensures confidentiality, and exemplifies the Oxford Way.


    • Acting as an Oxford / Square One Shopping Centre ambassador through various professional interpersonal interactions such as OxComm, email, phone and in person


    • Answering, screening, and forwarding any in-person or tenant inquiries while providing general information as needed


    • Coordinate service requests and follow up, assign/close work orders, review and approve riser room access requests within the Oxcomm and MRI Angus system


    • Booking of board/meeting rooms for the Senior Manager, Operations, and the Operations leadership team. Ensuring board/meeting room requests are met, and support the coordination of catering, room set-up


    • Outlook inbox and calendar management for Senior Manager, Operations


    • Completing and submitting expense reports for the Senior Manager, Operations and other management staff as required.


    • Coordinating travel and related items for the Senior Manager, Operations


    • Attend various meetings and assist Senior Manager, Operations where necessary. This includes ensuring all outstanding items as they relate to ongoing projects/ initiatives remain on track and minuting such meetings for future reference


    • Organize and coordinate with the Senior Manager, Operations, team events, property tours


    • Coordinate and plan various operational staff training sessions and staff meetings


    • Assist Senior Manager, Operations, with budget and financial presentations including preparation of PowerPoint slides


    • Providing support, when required, to work with the Senior Manager, Operations, coordinate all Labour Consultation Meetings with Teamsters and Square One representatives.


    • Accounts Payable: Vendor set up for all items related to the Operations Department. Invoice coding using Basware for all items related to Square One Operations


    • Assist the Square One Operations leadership group with special projects


    • Coordinate travel bookings for Senior Manager, Operations


    • Meet regularly with the Senior Manager, Operations to organize and update To-Do list


    • Keep up to date with Oxford accounting policies for operations (example; purchase order requirements, contractor tender process, etc.)


    • Minute meetings in quick and dynamic environments, as required


    • General duties, as required

    To succeed in this role, you have:


    • Minimum 3 years proven working experience in similar level administration roles


    • Shopping centre administration or retail real estate experience preferred


    • A University Degree or College Diploma


    • Proficient with Microsoft Office Suite


    • Professionalism in dealing with customers, internal staff, contractors and visitors


    • Excellent verbal and communication skills. High attention to detail in a fast-paced environment


    • Resourceful and proactive in dealing with issues that arise


    • Ability to organize, multi-task, prioritize and work under pressure


    • Quick learner

    #IDOAC

    Our story:

    Oxford Properties Group ("Oxford") is a leading global real estate investor, asset manager and business builder. It builds, buys, and grows defined real estate operating business with world-class management teams. Established in 1960, Oxford and its portfolio companies manage approximately C$87 billion of assets across four continents on behalf of their investment partners. Oxford's owned portfolio encompasses office, logistics, retail, multifamily residential, life sciences, hotels, alternatives and credit in global gateway cities and high-growth hubs. A thematic investor with a committed source of capital, Oxford invests in properties, portfolios, development sites, debt, securities, and real estate businesses across the risk-reward spectrum. Together with its portfolio companies, Oxford is one of the world's most active developers with over 80 projects currently underway globally across all major asset classes. Oxford is owned by OMERS, the Canadian defined benefit pension plan for Ontario's municipal employees.

    For more information on Oxford, visit

    OMERS is committed to having a workforce that reflects the communities in which we live and work. We are an equal opportunity employer committed to a barrier-free recruitment and selection process. At OMERS inclusion and diversity means belonging. How we create a sense of belonging is through our employees and our vast network of Employee Resource Groups. Whether you are passionate about gender, pride, or visible minorities, we have groups that are focused on making a difference in all of our lives.

  • JY Construction

    Administrative Assistant

    4 days ago

    JY Construction Scarborough, Canada

    诚聘项目经理助理 要求: · - 协助项目经理完成项目管理工作 · - 流利中英文沟通 · - 协助经理起草相关文件,及部门文件资料规整工作,如数据汇总、文件归档等 · - 有较强的学习能力 较强的沟通能力 · - 工作认真细心,有责任心,吃苦耐劳 · **Salary**: From $17.00 per hour · Schedule: · - 8 hour shift · **Experience**: · - Project management: 1 year (preferred) · - Business Project & Program ...

  • Guraya Law Professional Corporation

    administrative assistant

    4 days ago

    Guraya Law Professional Corporation Brampton, Canada Plein temps

    Education: · Expérience: · Education · College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years · or equivalent experience · Tasks · Schedule and confirm appointments · Answer telephone and relay telephone calls and messages · Answer ele ...

  • CK Auto Services Inc.

    administrative assistant

    5 days ago

    CK Auto Services Inc. Markham, Canada Plein temps

    Education: · Expérience: · Education · Secondary (high) school graduation certificate · Work conditions and physical capabilities · Fast-paced environment · Work under pressure · Attention to detail · Personal suitability · Ability to multitask · Excellent oral communication · ...

  • NUTRIZA INC.

    administrative assistant

    6 days ago

    NUTRIZA INC. Toronto, Canada Plein temps

    Education: · Expérience: · Education · Secondary (high) school graduation certificate · Experience · 7 months to less than 1 year · Other benefits · Paid time off (volunteering or personal days) · Durée de l'emploi: Permanent · Langue de travail: Anglais · Heures de travail: 40 ...

  • AA BUSINESS CONSULTANCY

    administrative assistant

    4 days ago

    AA BUSINESS CONSULTANCY Mississauga, Canada Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years · Experience: 1 year to less than 2 years · Work setting · Private sector · Tasks · Establish and implement policies and procedures · Record and prepare minutes of meeting ...

  • Sambhav immigration Services Inc.

    administrative assistant

    3 weeks ago

    Sambhav immigration Services Inc. Mississauga, Canada Full time

    Work Term: Permanent · Work Language: English · Hours: 35 hours per week · Education: Secondary (high) school graduation certificate · Experience: 1 year to less than 2 years · Work setting · Consulting firm · Tasks · Plan and control budget and expenditures · Supervise other wor ...

  • AppleOne

    Administrative Assistant

    3 weeks ago

    AppleOne Mississauga, Canada

    Administrative Assistant (Sales) · Mississauga · $55k/year · Benefits · •Competitive compensation structure and salary · •Company paid benefits · •RRSPs · Responsibilities · •Provide administrative office support to the sales team · •Customer service and order entry · •Assist w ...

  • Randstad Canada

    Administrative Assistant

    2 weeks ago

    Randstad Canada Mississauga, Canada Temporary

    Do you have experience as an Administrate Assistant? · Are you eager to gain some experience in the retail industry? Are you good at data entry? Do you have good data management skills? If so, this would be a great opportunity for you · Our client is looking for a Part Time Admi ...

  • Randstad Canada

    Administrate Assistant

    3 days ago

    Randstad Canada Mississauga, Canada Temporary

    Are you eager to gain some experience in the retail industry? Do you have administrative experience? If so, this would be a great opportunity for you · Our client is looking for an Administrate Assistant for a 10 month contract in Mississauga. This is hybrid role - Mon, wed and t ...

  • Morguard

    Administrative Assistant

    2 weeks ago

    Morguard Mississauga, Canada Full time

    PURPOSE · The Administrative Assistant is accountable to the Manager or the Director of a function, department or office for ensuring that all daily administrative and other function-specific support activities are carried out in a time and consistent manner to enable the functio ...

  • OHE Consultants

    Administrative Assistant

    2 weeks ago

    OHE Consultants Mississauga, Canada

    Administrative Assistant · Mature individual required for administrative support and to perform a variety of general accounting tasks in a fast paced working environment at our Mississauga office. · Main Job Tasks and Responsibilities · Billing; including invoice generation, prov ...

  • CB Canada

    Administrative Assistant

    4 days ago

    CB Canada Mississauga, Canada

    Our client, based in Mississauga is adding an Administrative Assistant to thier front office · Looking for an opportunity to work on a great team? Look no further · What is the job? · Filing and uploading documents to main system · Customer service · Reception · Assisting sales t ...

  • TAX PLAN-A COMPLETE TAX SOLUTION INC.

    administrative assistant

    1 day ago

    TAX PLAN-A COMPLETE TAX SOLUTION INC. Mississauga, Canada Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years · Experience: 7 months to less than 1 year · Tasks · Plan and control budget and expenditures · Schedule and confirm appointments · Answer telephone and relay telephone ca ...

  • Amacon

    Administrative Assistant

    6 days ago

    Amacon Mississauga, Canada

    About Us · Driven by a passion for detail and a tradition of excellence in design and architecture, Amacon is recognized as one of Canada's most influential real estate development and construction firms. With five decades of development and construction expertise, a precise leve ...

  • AppleOne

    Administrative Assistant

    1 week ago

    AppleOne Mississauga, Canada

    Our Mississauga client who is a global leader in technology is looking for a Administrative Assistant to support their inside sales team · Pay: $20-$23/hour · Hours: 8:00 am to 5:00 pm Monday-Friday. Fully on site · Employment Type: Temporary to Permanent · Duties: · Order Entry ...

  • GENX Solutions

    administrative assistant

    2 weeks ago

    GENX Solutions Mississauga, Canada Plein temps

    Education: · Expérience: · Education · College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years · Tasks · Arrange and co-ordinate seminars, conferences, etc. · Assist with staff consultation and grievance procedures · Coordinate the flow ...

  • WORLDWIDE TALENT SCOUT SERVICES

    administrative assistant

    3 weeks ago

    WORLDWIDE TALENT SCOUT SERVICES Mississauga, Canada Plein temps

    Durée de l'emploi: Permanent · Langue de travail: Anglais · Heures de travail: 30 to 44 hours per week · Education: · Expérience: · Education · College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years · Work setting · Private sector · Ta ...

  • kohli & Sons construction ltd.

    administrative assistant

    3 weeks ago

    kohli & Sons construction ltd. Mississauga, Canada Plein temps

    Durée de l'emploi: Permanent · Langue de travail: Anglais · Heures de travail: 35 to 40 hours per week · Education: · Expérience: · Education · College/CEGEP · or equivalent experience · Work setting · Construction · Willing to relocate · Tasks · Coordinate the flow of informat ...

  • Swift Accounting Ltd.

    administrative assistant

    3 days ago

    Swift Accounting Ltd. Mississauga, Canada Full time

    Work Term: Permanent · Work Language: English · Hours: 35 to 40 hours per week · Education: Secondary (high) school graduation certificate · Experience: 7 months to less than 1 year · Tasks · Arrange and co-ordinate seminars, conferences, etc. · Open and distribute mail and other ...

  • Empire Marketing Inc.

    administrative assistant

    1 day ago

    Empire Marketing Inc. Mississauga, Canada Plein temps

    Education: · Expérience: · Education · Secondary (high) school graduation certificate · Tasks · Arrange and co-ordinate seminars, conferences, etc. · Train other workers · Record and prepare minutes of meetings, seminars and conferences · Determine and establish office procedur ...