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    Legislative Assistant - Ottawa, Canada - Working for a Member of Parliament | Travailler pour un(e) député(e)

    Working for a Member of Parliament | Travailler pour un(e) député(e)
    Working for a Member of Parliament | Travailler pour un(e) député(e) Ottawa, Canada

    6 days ago

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    Description

    Rob Oliphant is seeking candidates for the position of Legislative Assistant in his Hill Office. The deadline for applications is May 10, 2024.

    Responsibilities:

    • Help fulfill Member's priorities in Ottawa.
    • Work with the Parliamentary Assistant to manage the MP's schedule during sitting weeks.
    • Prepare the Member for House of Commons and committee work, through organizing briefing notes, preparing speaking notes, and offering suggestions for interventions.
    • Track the progress and status of legislation (government and private members' business), regulations, and policies as required (House of Commons, Committee, and Senate procedures/processes)
    • Advise the Member of Parliament of upcoming House Business that is of strategic interest to the riding and/or the MP's areas of interest/priorities.
    • Attend meetings on behalf of the MP as requested, record meeting notes, and conduct all necessary follow-up/action items.
    • Track meetings of Parliamentary Associations, Caucuses, and other related activities of the Members.
    • Draft communications messages related to parliamentary work for traditional media, MP communications tools, and social media.
    • Develop and maintain positive relationships with stakeholders.
    • Liaise with the Office of the Minister of Foreign Affairs on matters related to the MP's role as Parliamentary Secretary.
    • Represent the Member's office at committee or other meetings to ensure the Member is kept apprised of developments that may have an impact on their work.
    • Facilitate/Coordinate the Member's Social Media accounts (X, Instagram, Facebook, Threads, LinkedIn, etc.)
    • Perform other related duties within the scope of the position at the Member's request.

    Knowledge, skills, and abilities

    • Strong research and analytical skills to synthesize complex information into clear and concise briefs.
    • Good knowledge of communication methods and techniques.
    • Knowledge of or interest in the House of Commons, its culture and legislative processes.
    • Commitment to the values and goals of the Member as a part of the Liberal Caucus.
    • Above average written and verbal communication skills including good grammar
    • Ability to discern information that would be of interest or pertinent to the Member or for parliamentary business.
    • Ability to use the MS Office suite and other systems supported by the House.
    • Proficiency or bilingualism (English and French) in both verbal and written is an asset. A willingness to learn will be accepted.

    Swing duties

    • Help review the Member's emails and communications.
    • Help prepare responses to constituents' requests, and inquiries.
    • Help manage the Member's agenda, reviews, and discusses commitments, schedules meetings, and events and informs the Member of any changes in accordance with the appropriate rules and guidelines.
    • Help with special projects that aim to improve the effectiveness of the office's administrative operations.

    Working Conditions:

    • This is an in-person position. However, work from home is permitted at an agreeable schedule (i.e., constituency week).
    • Full-time; evening and weekend work may be required.
    • Primary location of work: Ottawa (Hill Office) with a willingness to travel with the Member to the riding or elsewhere in Canada.

    Ideal Candidate:

    • Prior legislative and political experience.
    • Strong communication and writing skills, team player.
    • Works well in a fast-paced environment.

    Education and experience

    • Experience working in a professional office setting providing research and legislative support.
    • University degree or post-secondary education from a recognized institution in political science or a related field, combined with experience working with senior management OR an acceptable combination of education, training, and relevant experience.

    Salary:

    • Compensation is dependent on qualifications and experience.

    To apply, please submit your resume and cover letter to with the subject line "Legislative Assistant". Thank you to all applicants, however, only individuals who have been selected for an interview will be contacted. No phone calls, please.

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