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    Legal Document Assistant - Montréal, QC, Canada - Stella-Jones

    Stella-Jones
    Stella-Jones Montréal, QC, Canada

    1 week ago

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    Description
    Stella-Jones is North America's leading producer of industrial pressure-treated wood products.

    Responding to the vital infrastructure needs of our economy, we manufacture and distribute railway ties, utility poles, residential lumber and industrial wood products across the continent.

    The Company's common shares are listed on the Toronto Stock Exchange (TSX:
    SJ).

    The candidate supports the Vice-President, General Counsel and Secretary by providing Corporate affairs legal assistance and coordination, and performing key tasks such as assisting in the preparation of Board and Committee materials, submitting regulatory filings of financial and continuous disclosure materials and managing the distribution of press releases on the newswire.

    Ensure that all Press Releases, financial reports, and other materials are filed with regulatory authorities-SEDI/SEDAR/TSX, disseminated on the newswire and uploaded onto the Corporate Website on a timely basis;
    Coordinate signatures of all legal documentation, contracts, etc. File Insider Reports on a timely basis for Board members, senior officers and the Company, as and when required.
    Prepare and submit other required reports to regulatory authorities on a timely basis (TSX Form 1, Form 5 etc.)
    Manage timely internal distribution of insider black-out period notices, normal course issuer bid reporting and whistleblower notices.
    Open, organize and maintain files and documents including electronic files for rapid and effective retrieval.
    Receive, filter, transfer or resolve incoming telephone calls or requests.
    Prepare and file federal and provincial registrations and follows-up with extra-provincial agents as applicable;
    Manage the Employee Share Purchase Plan process of enrolment for Canada and US
    Initiate Director's fee payment process with Finance and Payroll Department
    Establish and maintain a legal fee spreadsheet for efficient invoicing follow-up and preparation of yearly legal budget.
    Support the calculation of the yearly SEDAR filing fees.
    Prepare Legal Annual Auditor Verification Letters related to litigation matters.
    Bilingual – Proficiency in English and French, spoken and written.

    Excellent attention to accuracy and detail to produce high quality and quantity of documents and meticulous management of multiple drafts and revisions.

    Understanding of schedule commitments (especially Jan-March inclusive) required in the legal department of a publicly traded company near quarterly and year-end reporting periods.

    Respects and adheres to ethical principles regarding data protection and confidentiality.
    Excellent computer skills and knowledge (Microsoft Office, Word, Outlook, PowerPoint, Excel, Teams)
    Extended health and dental coverage
    Short-Term and Long-Term disability coverage
    Retirement program (RRSP) with generous Company match (150% of employee's 4% contribution)
    Stella-Jones is an equal opportunity employer that is committed to diversity and inclusion in the workplace.

    We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, provincial, or local laws.

    This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.

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