Clerk Iv - Edmonton, Canada - City of Edmonton

City of Edmonton

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Clerk IV - ECC Administrative Support Supervisor August 15, 2024

Job Number:

47498
**_

This posting is for one (1) full-time temporary position ending on or before August 15, 2024_**- Providing direct administrative support to the Divisional Management Team (DMT) of the Emergency Communications and Operations Management Branch (ECOMB).

Supervising a team of schedulers and administrative assistants in the Admin Support Unit.
Meeting Management & Scheduling including preparation and distribution of meeting packages and minute taking.
Calendar management for the DMT
Managing incoming and outgoing correspondence and communications in a timely manner to ensure efficient communication flow
Supporting the DMT by tracking the assignment and management of tasks including providing regular status updates.
Preparing travel arrangements, expense claims and reconciling VISA statements
Assist with the research and provision of information to the DMT to inform divisional bulletins, briefing notes and other adhoc reports
Analyze and review monthly operating budget variance reports and provide commentary to the DMT
Preparing tracking sheets and assigning to their respective areas
Monitoring diary dates to ensure tasks are completed on time and following up when tasks are late
Other related duties as assigned

Qualifications:

A minimum of five (5) years diversified word and information processing experience and providing assistance to a mid

- to high-level executive.

Proficient in the use of Microsoft Office Products including Word, Excel, PowerPoint, MS Teams, MS Forms, SharePoint and Adobe Acrobat Pro
Analytical and problemsolving skills.
Impeccable attention to detail
Trustworthy and a high degree of integrity when dealing with sensitive and confidential information
Exceptional organizational, time management, and prioritization skills
Ability to work independently with mínimal supervision
Ability to multitask within a cohesive team environment
Strong financial management skills
Excellent communication (verbal and written) and interpersonal skills
Flexible and the ability to adapt to changing demands in a fast paced environment
As part of your prehire screening, you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work:

Salary Range:

21B,
Salary Grade: 017, $ $38.28 (Hourly), $2, $3, Bi-Weekly), $63, $79, Annually).

General:

HR Consultant:
CS

Classification Title:
Clerk IV

Posting Date:
Aug 11, 2023

Closing Date:
Aug 18, :59:00 PM (MST)

Number of Openings (up to): - Temporary Full-time

Union:
CSU 52

Department:
Edmonton Police Service

Work Location(s): Police Headquarters, A Ave Edmonton T5H 0H7