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    Executive assistant - Toronto, Canada - Alstom

    Alstom
    Alstom Toronto, Canada

    2 weeks ago

    Alstom background
    ​​
    Description

    Req ID:458153

    Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros, monorail, and trams to integrated systems, customised services, infrastructure, signalling and digital mobility solutions. Joining us means joining a caring, responsible, and innovative company where more than 70,000 people lead the way to greener and smarter mobility, worldwide

    Purpose of the job

  • Support the General Manager
  • Ensures and supports that business projects are executed effectively and efficiently.
  • Customer interface

    • Key responsibilities and challenges

    1. The Project Management

  • Responsible for Project Management Office for the GM.
  • Opportunity and Improvement Management.
  • Attend and support customer internal and external executive meetings.
  • Align with financial planning cycle and budget management.
  • Travel Management. § IT tools&Assets Management.
  • Organize Special projects or events

    • 2. Leadership & Business Process

  • KPI reporting and standard reporting to all key processes.
  • Support communication with the Customer.
  • Support Budget review process and headcount planning with finance.
  • Support HR administration case management, headcount, and contractor management.
  • Up to date on the latest governance and processes that pertain to work package development & approval.
  • Contribute to process standardization.
  • Develop and enhance processes and tracking to allow better site efficiency management.

    • 3. Executive support, governance and reporting

  • Provide standard slide decks for weekly/monthly business reviews, leveraging KPI Dashboards and reports provided by
  • Align reporting with monthly business reviews, and regional product and service delivery governance
  • Coordinate meetings and calendars, compile data to prepare papers or presentations and often act as a representative to their assigned executive.

    • 4. Other

  • Participate in Ethics & Compliance Ambassador programs
  • Site Newsletter

    • Qualifications & Functional Knowledge
    Holds Business and accounting/administration/project management degree or equivalent work experience that provides knowledge and exposure to fundamental theories, principles and concepts.

    Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow's mobility. That's why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations. Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?

    Equal opportunity statement:
    Alstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.

    Job Type:​Experienced​

    Job Segment: Project Manager, Secretary, Administrative Assistant, Executive Assistant, Manager, Technology, Administrative, Management

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