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    Site Administrator - Edmonton, Canada - Black & McDonald Limited

    Black & McDonald Limited
    Black & McDonald Limited Edmonton, Canada

    3 weeks ago

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    Description

    ABOUT THIS CAREER OPPORTUNITY

    Black & McDonald's Utility team is growing If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

    Reporting to the Project Manager or designate, the Site Administrator will be responsible for completing the daily tasks associated with the day-to-day activities of the onsite project office. Duties and responsibilities include but are not limited to:

    • Assist with JDE site timekeeping, asset recovery, site attendance, and audit process of daily timesheets as needed
    • Assist with onboarding and offboarding employees; site orientation
    • Collation of safety documents such as safety training tickets, site inspections, observation, training matrices, and coaching reports
    • Support and track completion of management system required reads
    • Update site organization charts
    • Preparation of Productivity, Daily, Weekly, Monthly Reports; update schedule reports
    • Maintain site scorecard data and prepare on a monthly basis
    • Follow project-specific filing systems, interfaces, and general document control processes, record retention policies and standards; manage the flow of information accordingly
    • Communicate relevant information and standards to internal and external stakeholders when required
    • Respond to telephone, in person, or electronic inquiries or forward to appropriate person
    • Process incoming and outgoing mail, manually or electronically; photocopy and collate documents for distribution, mailing, and filing
    • Sort, process, verify receipts, expenditures, forms, and other documents
    • Key in, edit, proofread, and finalize correspondence, reports, statements, invoices, forms, presentations, and other documents; record meeting minutes
    • Assist Project Managers and Superintendents as requested
    • Other project related administrative duties as required

    COMPETENCY REQUIREMENTS

    • Communicates Effectively
    • Customer Focus
    • Holds Self and Others Accountable
    • Problem Solving and Innovation
    • Teamwork and Collaboration
    • Values and Respects Others

    EDUCATION REQUIREMENTS

    • High School diploma
    • Completion of Office Administration program is an asset

    WORK EXPERIENCE REQUIREMENTS

    • Minimum 3 years of previous administrative experience, preferably in construction industry

    SKILLS, ABILITIES, AND OTHER REQUIREMENTS

    • Intermediate experience with Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint)
    • Effective communication skills with individuals at all levels of the organization
    • Able to work efficiently as part of a team as well as independently
    • Able to learn new systems and processes
    • Self-motivated, with a strong desire to succeed
    • Enjoy working in a fast paced, multi deadline, team oriented environment
    • Sense of urgency and ownership over assigned tasks
    • Ability to multi-task and with strong problem identification and resolution skills
    • Follows company policies and procedures
    • Operates with integrity, discretion and maintains confidentially at all times
    • Travel to onsite/project office will be required from time to time

    Black & McDonald welcomes and encourages applications from persons with accessibility accommodation requirements. Accessibility accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.


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