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    Management Committee Administrator, Legal - Toronto, Canada - CPP Investments

    CPP Investments
    CPP Investments Toronto, Canada

    2 weeks ago

    Default job background
    Full time
    Description

    Company Description

    Make an impact at a global and dynamic investment organization

    When you invest your career in CPP Investments, you join one of the most respected and fastest growing institutional investors in the world. With current assets under management valued in excess of $500 billion, CPP Investments is a professional investment management organization that globally invests the funds of the Canada Pension Plan (CPP) to help ensure long-term sustainability. The CPP Fund is projected to reach $3 trillion by 2050. CPP Investments invests in all major asset classes, including public equity, private equity, real estate, infrastructure and fixed-income instruments, and is headquartered in Toronto with offices in Hong Kong, London, Luxembourg, Mumbai, New York City, San Francisco, São Paulo and Sydney.

    CPP Investments attracts and selects high-calibre individuals from top-tier institutions around the globe. Join our team and look forward to:

  • Diverse and inspiring colleagues and approachable leaders
  • Stimulating work in a fast-paced, intellectually challenging environment
  • Accelerated exposure and responsibility
  • Global career development opportunities
  • Being motivated every day by CPP Investments' important social purpose and unshakable principles
  • A flexible/hybrid work environment combining in office collaboration and remote working
  • A deeply rooted culture of Integrity, Partnership and High Performance

    • If you share a passion for performance, value a collegial and collaborative culture, and approach everything with the highest integrity, here's an opportunity for you to invest your career at CPP Investments.

    Job Description

    We are currently recruiting for a full-time contract position as a Management Committee Administrator to join the Legal department in Toronto. The Management Committee Administrator will report to a lawyer in the Legal department and is responsible for providing day‐to-day support to management-level governance committees. Responsibilities include all aspects of meeting planning and coordination (managing calendars, preparation, and distribution of meeting material packages, tracking action items, acting as a general resource to support the efficient execution of committee meetings).

    Role-Specific Accountabilities:

    The successful candidate will act as a centralized point of contact for planning and coordinating various aspects of CPP Investments' management-level governance structure, including:

  • Provide general coordination and administrative support to the Legal Department and other CPP Investments employees to support the efficient and effective functioning of the management‐level committee structure.
  • Coordinate and manage all aspects of meeting management, including collaboration with executive and administrative assistants from other departments on management availability and scheduling.
  • Prepare, edit and handle sensitive and confidential information relating to committee activities and the daily accountabilities of the Legal department and broader organization.
  • Provide supplemental coordination and administrative support for matters within the Legal Group.
  • Anticipate needs, prioritize tasks appropriately, and apply experience in making decisions and promoting solutions.
  • Accommodate and complete staff requests while managing challenging timelines and deliverables from across the organization.
  • Problem solve with limited guidance.
  • Be a CPP Investments ambassador by playing a key role in representing the team you support.
  • Conduct work in a professional, friendly, accessible, and approachable manner.
  • Assist with other related matters to support the effective and efficient functioning of the management-level governance committee structure and the Legal department

    • Qualifications

  • 5+ years of experience gained from fast-paced, professional environment.
  • Experience providing coordination, committee secretariat or relevant administrative support within an organization and/or to multiple professionals and managing competing priorities.
  • Experience with complex meeting or project coordination, calendar management, booking meetings and events for management-level professionals. Experience with committee work an asset but not required.
  • Working knowledge of MS Office (Word, Excel, PowerPoint, Outlook, Visio) and comfort and interest in learning new applications.
  • Motivated, proactive, eager to learn, adaptable, calm under pressure and professional.
  • Able and willing to work flexible hours, as required.
  • Proven attention detail, highly organized and able to prioritize and multi-task.
  • Ability to support project-based work through the elaboration of project timelines and promotion of common goals.
  • Strong (written and verbal) communication skills and interpersonal skills.
  • Ability to work in a high performing culture, under pressure and with time-sensitive deadlines.
  • Proven ability to work independently and perform effectively in a team-oriented and open-concept environment.
  • Exemplify our Guiding Principles of Integrity, Partnership, and High Performance and demonstrate a strong understanding of and commitment to principles of diversity and inclusion.
  • College diploma or undergraduate degree is required.
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