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    Operations Administrator - Winnipeg, Canada - National Screen Institute

    National Screen Institute
    National Screen Institute Winnipeg, Canada

    2 weeks ago

    Default job background
    Full time
    Description

    NATIONAL OCCUPATION CODE 13100

    POSITION TYPE TERM (Ends March 31, 2025), FULL-TIME

    Responsibilities and duties

    Program support

  • Work closely with program managers to develop and organize program materials, including application forms, selection committee assessments, participant and mentor contracts, schedules, travel itineraries, timelines and resources.
  • Maintain tracking spreadsheets for each training program promptly recording invoice payments and schedules, participant and / or mentor information, legal agreements and other key items.
  • Create surveys and gather key information from participants and mentors before, during and after training.
  • Assist program managers in facilitating and executing program activities and providing in-person support during training workshops.
  • Under the program finance manager's direction, help coordinate program expenses and collaborate with the finance team to maintain precise and timely financial records.

    • Operational support

  • Act as the primary point of contact for the organization, efficiently directing email and phone enquiries to the appropriate team members.
  • Keep program records, folder hierarchies and documentation related to operations, processes, policies and procedures up to date and accurate.
  • In partnership with the director of partner support, monitor and track key metrics for meetings, grant reporting and partner acknowledgment.
  • Under the leadership of the director of operations and senior programs manager, contribute to the development and refinement of operational policies, procedures and workflows to enhance efficiency, productivity and service.
  • Help coordinate and execute events, programs and campaigns, managing logistics and overseeing participant registration.

    • Qualifications and skills

  • Bachelor's degree in business administration, operations management or a related field (or equivalent experience).
  • 2-3 years of experience in administrative roles, preferably within the non-profit sector.
  • Exceptional organizational, problem-solving and time management skills, capable of managing multiple priorities and meeting deadlines.
  • Proficient in office productivity tools such as SharePoint, Asana, Microsoft Teams and Excel.
  • Excellent communication skills, both written and verbal.
  • Strong attention to detail with a commitment to accuracy in a fast-paced environment.
  • Ability to work both independently and as part of a team.
  • Dedicated to the mission and values of the National Screen Institute.

    • Note: This job description is intended to convey essential job responsibilities and qualifications. It is not an exhaustive list of duties and the role may evolve based on organizational needs.

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