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    Student Programs Coordinator - Ottawa, Canada - Osler

    Osler
    Osler Ottawa, Canada

    2 weeks ago

    Default job background
    Full time
    Description

    Student Programs Coordinator / Office Support Administrator

    With an integrated network of offices in Toronto, Montréal, Calgary, Ottawa, Vancouver and New York, Osler has an undisputed reputation for solving problems, removing obstacles, and providing the answers to our clients, when our clients need them. Osler, Hoskin & Harcourt is one of Canada's leading business law firms with over 500 lawyers and an extensive network of students, staff and communities who work together to strive for a positive, collaborative and innovated work environment.

    Working closely with the Chair, Ottawa Student Committee and Senior Manager, Talent Management and Operations, the successful incumbent will support the operational objectives of the summer and articling student programs in Ottawa and provide general administrative support to the Senior Manager.

    Major Responsibilities

  • Coordinates the administrative requirements of summer and articling student onboarding and orientation programs
  • Supports the student recruitment process using viRecruit, administers performance evaluations for summer and articling students in the Ottawa office using viEval
  • Coordinates the Law Society of Ontario Licensing Process requirements, registrations and filings
  • Coordinates the student client-secondment program, maintains up-to-date summer and articling student personnel records, supports the student allocation and hireback process, and provides assistance with any other student related duties as required
  • Assists with planning of student training and social events throughout the year, monitors the Student Programs mailbox, manages the Student Program Calendar and responds to routine inquiries
  • Maintain up to date checklists and protocols
  • Supporting talent management with on and offboarding processes, and other duties as necessary
  • Provides general administrative support and backup to Senior Manager
  • Assisting talent management department with screenings, scheduling video calls with candidates, revisions or postings of job descriptions
  • Assisting with maintenance, processes and documentation of current workflows/procedures within the Ottawa office
  • Provides special event planning and project support as needed
  • Performing other duties as assigned from time to time

    • Position Requirements

    Education and Experience

    Certificate/diploma in from an office administration program plus relevant administrative experience in a professional services environment. Law firm experience is preferred but an equivalent combination of education, training and experience may be acceptable.

    Knowledge and Skills

  • Impeccable organizational skills, time management skills and ability to multi-task
  • Indisputable team-player with sense of humour
  • Self-starter who is proactive, takes initiative and works independently with minimal supervision
  • Excellent communication skills and customer-service attitude
  • Positive, professional disposition and flexibility to handle regular interruptions and unexpected changes to work flow
  • Demonstrates tact and respect for confidential material
  • Proficient in MS Word, Excel, Outlook, PowerPoint, Sharepoint
  • Embraces learning new software systems

    • We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.

    Accessibility and Accommodation

    We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

    Background and Reference Checks

    Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

    How to Apply

    If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

    No agencies or phone calls/emails please.

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