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Brantford

    Full Time Administrative Assistant - Brantford, ON, Canada - EXTENDICARE

    EXTENDICARE
    EXTENDICARE Brantford, ON, Canada

    2 weeks ago

    Default job background
    Full time
    Description

    The Administrative Assistant is responsible for handling the day to day administrative functions, while providing a positive, professional company image with all internal and external contacts, maintaining confidentiality, discretion, tact, diplomacy and flexibility in their daily work routine.

    Key Responsibilities

    • To demonstrate initiative, within predetermined guidelines, in handling daytoday administrative functions;
    • To respond to and screen calls/emails /visitors promptly and handle appropriately;
    • To schedule /coordinate all appointments and meetings;
    • To coordinate travel arrangements for Management; including flights, hotel & car reservations & prepare an itinerary for the Executive;
    • To prepare presentation materials, or statistical reports and distribute as required;
    • To maintain and process expense accounts for the executives;
    • To develop & maintain a well organized filing system that permits easy reference and rapid retrieval of information ;
    • To attend meetings and take minutes as appropriate, including room set up and clean up at the end of the meeting;
    • To conduct research and compile data as required;
    • To prepare and/or edit internal and external letters, memos and emails;
    • To continually expand and update professional knowledge;
    • To work collaboratively as part of the Administrative Professionals team, taking an active & participatory role in the Administrative forum;
    • Work in a position of trust with vulnerable adults (residents);
    • Uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity as set out in Revera's Code of Conduct;
    • Complete other duties as assigned.
    Qualifications

    • Business Administration degree or diploma
    • Completion of Business/ Admin courses and 35 years comprehensive general office experience
    • Must be proactive, selfdisciplined and able to demonstrate a high level of productivity
    • Highly organized and detail oriented; able to multitask, work under pressure and meet deadlines
    • Demonstrated excellence in communication skills, written & verbal
    • Demonstrated ability to effectively prioritize work and workflow
    • Must present a professional and polished image at all times; exhibiting a friendly and personable approach
    • Extremely customer focused, always delivering exceptional service
    • High degree of interpersonal skills, with ability to deal successfully with both internal and external clients
    • Ability to deal with matters of a confidential and sensitive nature, exercising good judgment at all times
    • Must exhibit flexibility and adaptability to change
    • Exceptional Microsoft computer skills (Word, Excel, PowerPoint, Outlook)
    • Flexibility in working hours to meet Management and clients needs
    • Must provide a complete and current (within six months) Vulnerable Sector Check (including a Criminal Background Check) or be willing to obtain one #J18808Ljbffr
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