Administrative Assistant - Toronto, Canada - QuadReal Property Group

QuadReal Property Group

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

About QuadReal Property Group
QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $67.1 billion.

From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets.

QuadReal invests directly, via programmatic partnerships and through operating companies in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves.

Now and for generations to come.

QuadReal:
Excellence lives here.

Based out of 199 Bay Street, reporting directly to the Assistant Property Manager, the successful incumbent will be responsible for providing accurate and timely administrative support and customer service to our clients.

Responsibilities:

Provide support to the Property Management team for all aspects of daytoday activities and administration.
Perform accounts payable functions including issuing purchase orders, processing invoices and running reports for marketing, events, office services and property services.
Provide support to property administration team as needed with preparation of tenant billings and collections. Provide backup for banking activities including depositing cheques at appropriate financial institutions
Provide support to marketing team with initiatives such as event set up, issuing work orders, license agreements and general administration.
Maintain tenant files including digital and hardcopy filing
Provide general administrative support including typing memos, bulletins and correspondence as required
Assist with scheduling of meetings, leasing tours and other events as required
Assist with the collection and approvals of work permits and required documentation (vendor certificate of insurance and WSIB)
Oversee office equipment maintenance including stocking supplies and arranging for repair and service as necessary.
Ensure an adequate level of kitchen and office supplies are always available and place order
Assist with onboarding and setting up workstations for new employees and visitors
Oversee maintenance and organization of office storage rooms
Open all incoming mail and courier packages, date stamp all items & distribute. Arrange all outgoing courier and postal packages.
Greet reception guests. Ensure visitors are greeted in an efficient, courteous and professional manner. Book meeting rooms and arrange catering.
Answer incoming calls and direct to the appropriate person. Maintain the property phone list and update the phone system program
Other duties as assigned from time to time.

Qualifications:

High School diploma supplemented with postsecondary courses

years related experience

Experience in real estate operation a definite asset

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Relationship Skills

Superior oral and written communication and presentation skills; ability to develop and sustain cooperative working relationships at all levels; ability to exercise confidentiality; displays enthusiasm and has a desire to learn; team player

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Organizational/Multi-Task Skills - Ability to allocate one's time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands and competing priorities, and adapt to new ideas and constant changes
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Computer Skills

Intermediate to advanced skills in Word and Excel

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format.

If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following:
Job posting #, your name and your preferred method of contact.

Want to learn about our endtoend recruitment process? Click this _link_ for a short video that will take you through each step, so you'll know exactly what to expect._