administrative assistant - Okotoks, Canada - Heritage Interiors & Exteriors Ltd

Heritage Interiors & Exteriors Ltd Okotoks, Canada

4 days ago

Description

Work Term: Temporary
Work Language: English
Hours: 30 hours per week
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: 5 years or more
or equivalent experience

Tasks

Arrange and co-ordinate seminars, conferences, etc.
Coordinate the activities of the HR department in order to ensure they meet the organization's goals
Coordinate the flow of information within the team
Direct and control daily operations
Open and distribute mail and other materials
Supervise other workers
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Order office supplies and maintain inventory
Oversee payroll administration
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Perform data entry
Provide customer service
Supervise office and volunteer staff

Computer and technology knowledge

Google Docs
MS Excel
MS Outlook
MS PowerPoint
MS Windows
MS Word
Electronic scheduler
Human resources software
MS Office
Quick Books
Adobe Acrobat Reader
Google Drive
Electronic mail

Area of work experience

Human resources

Area of specialization

Correspondence
Reports and records
Invoices
Facility management
Payroll services

Security and safety

Basic security clearance
Criminal record check
Vulnerable sector check

Transportation/travel information

Public transportation is not available

Work conditions and physical capabilities

Ability to work independently
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Large workload
Work with minimal supervision

Personal suitability

Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Judgement
Organized
Team player
Accurate
Client focus
Reliability
Time management
Adaptability
Accountability
Dependability
Due diligence
Quick learner

Screening questions

Are you available for shift or on-call work?
Are you currently legally able to work in Canada?
Do you currently reside in proximity to the advertised location?
Do you have previous experience in this field of employment?
What is the highest level of study you have completed?

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