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    Administrative Assistant- Full-Time Job - Ottawa, ON, Canada - Lrostaffing

    Lrostaffing
    Lrostaffing Ottawa, ON, Canada

    2 weeks ago

    Default job background
    Full time
    Description
    Our client is seeking an Administrative Assistant for a one year term contract. The work arrangement for this opportunity is hybrid (two days in the office which are Thursday and Friday).
    Administer travel pre-approvals and claims for the team (prepare documents, collect signatures, maintain files, confirm expenses, etc.)
    Create purchase pre-approvals for any corporate credit card purchases
    Transcribe meeting minutes from audio files as requested
    Assist the finance department with Mastercard reconciliation
    Support with the coordination of events (coordinate travel, field questions and solve issues as requested by participants, and prepare travel documents for traveling team members)
    Support online workshops through various platforms (e.g. Assist with office duties such as but not limited to receiving packages and distributing mail as required, stocking office and kitchen supplies as needed, receiving and ordering office supplies, maintaining general office cleanliness, ensuring the boardroom is ready to receive guests, miscellaneous printing for meeting and trips as required, prepare meeting agendas
    Find ways to improve administrative processes
    University degree and/or a diploma/certificate in office administration or a related discipline
    Two to three years of experience in office administration, preferably with an NGO
    Superior administration and organizational skills to effectively manage multiple initiatives and projects from beginning to end
    Strong oral communication and writing skills
    Experience of MS Office (Word, Excel, including formulas, cell formatting, pivot tables, and Outlook)
    English is essential, and bilingualism is considered an asset
    Experience in a service-oriented role, such as hospitality or event planning/management, would be considered an asset
    The Administrative Assistant could be asked to travel to International or local conferences, so a valid passport is required, along with complying with vaccination protocols to travel internationally at any time

    This role is a full-time, one year term contract offering a salary between $53,000 to $55,000 on an annual basis, along with benefits.

    If you are already registered with us, please contact your Senior Recruiter.
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