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    Administrative Assistant - Cambridge, Canada - Amazon Canada Fulfillment Services, ULC.

    Amazon Canada Fulfillment Services, ULC.
    Amazon Canada Fulfillment Services, ULC. Cambridge, Canada

    2 weeks ago

    Default job background
    Full time
    Description
    The Administrative Assistant will support the General Manager and fulfillment center Operations team.

    The successful candidate will be organized, detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond to changing workloads and priorities.

    Must have the ability to communicate clearly and to manage multiple assignments and people simultaneously.


    Other responsibilities will include:

    Responsibilities include:

    • Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.
    • Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff
    • Own and manage conference room coordination and room calendar management
    • Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms
    • Typing meeting notes, creating conference agendas and minor content curriculum creation
    • Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed
    • Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs
    • Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center
    • Run work-related errands as needed
    • Think and plan ahead, delegate responsibilities appropriately and manage time effectively
    • Compile team goals, track and help drive completion of key deliverables and follow up on outstanding items.
    • Management of complex calendars and scheduling with diplomacy and discretion
    • Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC
    • Serve as representative on department team-building activities and peer recognition

    PLEASE NOTE:
    This role is onsite only. You must be able to work in Calgary ,AB,CA.

    We are open to hiring candidates to work out of one of the following locations:

    Cambridge, ON, CAN

    BASIC QUALIFICATIONS

    • 2+ years of professional or military experience
    • Experience with Microsoft Office products and applications
    PREFERRED QUALIFICATIONS

    • Associate's or Bachelor's Degree
    • Strong analytical skills
    • Excellent written and verbal communication skills
    • Ability to learn organizational structure and the objectives of the team
    • Strong organizational and communication skills and problem solving skills
    • Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
    • Ability to communicate with a variety of constituent groups such as senior management, peers, and outside contacts
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