IT Administrative Assistant - Woodbridge, Canada - 407 ETR

407 ETR

Verified Company

Woodbridge, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Reporting directly to the CIO this position will provide dedicated administrative support to IT Leadership team at the 407 ETR.

You will provide a broad range of administrative or general office support for the broader team as assigned below.

The Primary aim for the role will be to provide a high level of administrative support ensuring quality service and professionalism at every interaction between the IT team and our business groups.

In addition, your work will involve a range of complexity and may include but is not limited to the following accountabilities:

Position Responsibilities:

Provide dedicated administrative support to the CIO and multiple Directors including their respective teams as required
Provide a single point of contact for all external communications such as (Invoicing, Purchase Orders, contract renewal, ordering departmental supplies )
Manage efficiently in a multitasked environment and ensure deadlines are met
Provide accurate, organized and efficient administrative support such as balance and process expense reports, schedule and organize meetings
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Consistently exercise discretion in handling correspondence, information and all matters of confidentiality; raise issues where appropriate
Keep the IT leadership team informed and uptodate about the status/progress of projects, and all relevant or useful information related to daytoday activities
Participate fully as a member of the team and contribute to a positive work environment
When required attend meetings and take detailed minutes
Assist in the preparation of regularly scheduled reports
Update and maintain office policies and procedures
Book travel arrangements for the IT Leadership team
Provide general support to external visitors to the IT area

Qualifications:

Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multitask
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

If you have the above qualifications please forward your resume, cover lett