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    Administrative Assistant - Peterborough, ON, Canada - Collage HR

    Collage HR
    Collage HR Peterborough, ON, Canada

    2 weeks ago

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    Description
    Corporate Services Full Time Peterborough, ON

    M Wills Associates Limited is in search of an Administrative Assistant/Project Coordinator to support the Structural and Transportation Engineering Departments, for an 18-month contract.

    The successful candidate will report to the Corporate Services Department Manager and will provide administrative assistance to multiple service lines in support of project completion.

    Provide support in the preparation of department or project-specific documents (i.e., tenders, proposals, contracts, reports, etc., Coordinate major proposals and provide project specific technical support (contract preparation and cost estimates).

    Facilitate project initiation, set up and procurement in accordance with company procedures.

    Provide project coordination (schedules, meetings, software etc.) support and support Project Managers on project delivery utilizing tracking tools to ensure that timelines are met for all key deliverables.

    Assist with project management software maintenance including monitoring Work in Hand.
    Complete administrative training and assist in the facilitation of onboarding and orientation activities for new department employees.
    Educate and assist permanent staff in compliance with company procedures.
    Keep department project profiles, CVs, bios, and other promotional information up to date and within corporate standards.
    Manage hard copy and electronic documents and materials.
    Book meeting space, corporate events, restaurant reservations, vehicle rentals, and hotel accommodations, as required.
    Manage and maintain our MTO Consultant Registration (RAQs) including annual renewal.
    Strong knowledge of Microsoft Outlook, Word, Excel, PowerPoint, Adobe, and MS Project.
    Understanding and experience with Ministry of Transportation proposal and project delivery is an asset.
    Familiarity and exposure to civil engineering consulting or similar office/work environment.
    Familiarity with contract documents (tenders, drawings etc.).
    Excellent time management skills, including the ability to manage multiple assignments concurrently.
    Proficient in document management and project management tools.

    At Wills, our partnerships with our team members, clients, and community are deeply rooted in respect and nurtured in a work environment that supports, cultivates, and upholds a culture of diversity, equity, and inclusion.

    Our flexible work options empower you to achieve harmony between your professional and personal commitments.

    Moreover, we take pride in providing a social and professional work environment that not only encourages growth and advancement but also supports your personal and professional aspirations.

    As a socially conscious organization, we are driven by a desire to make a positive difference in the communities where we live and work.

    Through our projects, initiatives, and community involvement, we are dedicated to creating a lasting impact that extends beyond our professional endeavors.

    As an Administrative Assistant/Project Coordinator you will play a crucial role in supporting the team's success. Your contributions will directly impact project completion, business development, and the overall efficiency of the department.

    You will collaborate with experienced professionals, gain exposure to diverse projects, and contribute to the success of our Structural and Transportation Teams.

    This role will provide you with valuable experience in project coordination, document management, and team support within the Structural and Transportation Departments
    We offer a competitive compensation package, including comprehensive benefits and merit-based bonuses that reflect your performance and tenure.

    Your role as an Administrative Assistant/Project Coordinator will be essential in helping us achieve our mission of making a positive impact on the community we serve.

    Throughout the selection process, accommodations are available upon request;
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