Human Resources Coordinator - Kingston, Canada - Bayshore HealthCare

Description

Job Description

JOB SUMMARY

Human Resources Coordinator – Under the direction of the Human Resources Business Partner, completes day-to-day human resources activities within Integrated Care Solutions (ICS) and collaborates in relevant National Service Centre initiatives.

Work Location : Windsor Retirement Home; 24 Park Crescent, Amherstview, ON K7N 0C3. In this position you'll work In person , 5 days Monday to Friday in office

DUTIES AND RESPONSIBILITIES

HR Administration

· Prepare and maintain materials for meetings, training, and Human Resources team

· Maintain Field employee human resources files such that all required documentation, including copies of current professional registration, probationary and annual performance reviews, supervisory reports, and continuing education documentation are included.

· Process terminations and/or resignations and LOA's in compliance with Bayshore policies, procedures, and HR systems.

· Compose monthly employee newsletter.

· Maintain Field employee human resources files in conjunction with the Human Resources Business Partner and ensures that Certifications, documentation, final performance reviews and/or exit interviews, etc. are included.

· Maintain accurate issuing, tracking and when applicable, the return of key fobs / security / photo cards.

· Works with the Payroll and Benefits Coordinator(s) with regards to employee payroll and benefits-related inquiries and assist employees to complete forms.

· Handle all requests verification of employment; refer difficult situations to the HRBP or immediate supervisor.

· Monitors the ICS HR Mailbox multiple times throughout the day to assign tasks to the applicable HR Coordinator / HRBP / etc. and responds to inquiries as related to the role of the HR Coordinator.

· Participants with the Employee Advisory Committee by attending meetings, taking minutes, creating proposals to be brought to the management team, etc.

· Supports the CHW program (in applicable locations) with monitoring progress, transferring files and ensuring they are transitioned into the location in a supportive and informative manner by attending meet and greets, answering questions and tracking progress.

· Maintain current knowledge of provincial legislation relating to Employment Standards, Human Rights, Workplace Health and Safety, and Labour laws; assist to handle real or suspected violations of legislated requirements.

· Support co-op/ student placements

· Participate in ongoing internal and/or external continuing education activities.

· Adhere to Bayshore Policies and Procedures and educate employees as required, including answering general policy related questions.

· Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System.

· Communicate regularly with manager as well as other HR Coordinators to review best practices and ongoing process improvements.

· Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel.

· Promote a workplace culture of support, collaboration, passion and inclusiveness.

· Other duties as assigned.

Peoplesoft

· Update/ Change actions for field staff, including but not limited to:

. Change of phone / address

. Emergency contact information

. Employment status

. Reporting structure

. Monetary changes based on performance or other increases, or change of position

· Enter employee credentials under Person Profiles

· Run reports for CPR, N95 and Nursing license, ensure all credentials are up to date

· Run and prepare reports for various reason at the request of the HRBP

· Daily user with HRIS system ensuring all information retained is accurate and up to date

· Responsible for working with the Talent Acquisition team to transition new hires from Taleo (or other designation recruiting software), to Peoplesoft

· Process terminations, resignation and LOA's and all other internal tracking as necessary

Procura

· Input new hire information

· Input service requirements for staff

· Process terminations, resignations, LOA and all other internal tracking as necessary

Operations Support and Reporting

· Run the probationary period report on a monthly basis

· Set up probationary review meetings, assist Managers will completing the assessments and save to employee file

· Monitor attendance of high-risk employees and communicate via monthly reports to Managers

Onboarding

· Process new hires in the HRIS

· Requesting technology as applicable for new hires

· File audits

WSIB

· Support WSIB claims documentation including, but not limited to:

. Submitting online claims

. Following up with the employee for updated documentation

. Participate in the development of modified work programs as requested

. Tracking progress of modified work programs

Leave of Absence (LOA)

· Track all LOA's (MLOA, MAT/PAT, Personal, AWOL,

· Provide monthly reports on current / upcoming leaves to the onsite management and scheduling teams

· Ensure all LOA's are supported with current documentation, and when applicable, work with the employee on obtaining updated documentation

· Ensure that all documentation is received and on file prior to an employee's return to work, including any need to modified work / hours

· Under the direction of the HRBP, review unapproved leave of absences, following up with employees on their employment intentions, supporting documentation and coordinating return to work as applicable

Health & Safety

· Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.

· Participate in the Health and Safety Program as directed by the immediate supervisor

Job Qualification

QUALIFICATIONS

Education

Completion of a recognized Human Resources certificate or diploma program

Experience

1-2 years progressively responsible and varied human resources experience

Other Skills and Abilities

· Exceptional interpersonal skills and ability to handle difficult situations in an objective consistent format

· Ability to work independently and as part of a team

· Competency in keyboarding and Windows software

· Ability to operate all standard office equipment

· Commitment to continued learning.

· Internal candidates must have a demonstrated track record of achievement in dealing with clients and

· employees and a willingness to pursue recommended Human Resources workshops or seminars that maybe recommended by the HRBP.

REPORTING RELATIONSHIPS

Human Resources Coordinator – reports to the Human Resources Business Partner.