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Dollard-Des Ormeaux

    Office Assistant - Dollard-Des Ormeaux, Canada - Randstad Canada

    Randstad Canada
    Randstad Canada Dollard-Des Ormeaux, Canada

    2 weeks ago

    Randstad Canada background
    Permanent
    Description

    Are you currently looking for an office assistant opportunity in Dollard Des Ormeaux? Do you have experience in data entry and administration and looking for a challenge, and an awesome opportunity to learn and grow with a great company? If so, this company in the food industry could be a great fit for you and we would love to discuss the opportunity with you.

    Advantages
    Part of the annual discretionary bonus plan
    Health/Dental insurance coverage (100% of premiums paid by company)
    Telus Virtual Health Care Telemedicine
    2 weeks paid vacation per year
    5 personal/sick days per year
    50% subsidized gym membership to Fit Form down the street from the office
    Flex Friday working hours (early end to day 1pm during summer months, 3pm all other months)
    Casual-professional work environment
    Weekly fresh fruit program in office
    Brand new beautiful head office
    Free onsite parking with free electric charging stations
    Outdoor patio for lunches and events
    Company outings fully paid by the company

    Responsibilities
    Front desk receptionist duties (welcome visitors, answer phone, handle mail, in/outbound couriers)

    Organize the sending and receiving of frozen food samples from A-Z

    Coordinating with vendors, receiving, unpacking, inventory, packing, sending, notification, dry ice ordering, customs clearance, etc.)

    Prepare monthly CAD and USD credit card statement reconciliations and invoice compiling (excel based)

    Create new SAP item codes in SAPB1 ERPConfirm delivery of all courier packages sent, in case of delay contact courier and open a dossier

    Preparing waybills to send package or documents by Fedex or West Island Express

    Order office supplies, maintain stationary room, janitorial supplies, coffee supplies, milk

    Review and approve related invoices: Fedex, Couriers, Denis, Milk, etc.

    Prepare Ministerial Exemption forms

    Scanning original docs for LATAM and exports as received and send to team

    Empty dishwasher in the morning, run dishwasher in the evening

    Empty/wipe down coffee machines daily

    Maintain sample room freezer inventory

    Help organize office event and meeting catering, as required

    Take care of weekly Fruit program ordering, setup

    Work related admin responsibilities for Management, ie. Tracking, filing, organize, prepare, etc.

    Building maintenance issues (coordinating service providers when needed)

    Interior plant watering

    Christmas decorations coordination

    Creative resource for Marketing, as required

    Filing for accounting as required

    Qualifications
    Fluent in English (written/spoken), professional in French (spoken), ability to communicate well

    Good computer skills and comfortable with Microsoft office

    Strong organizational skills and attention to detail

    Independent worker

    Knowledge of SAPB1 ERP system an asset

    Summary
    Why Randstad?

    There are lots of great jobs, incredible companies, and great bosses.
    At Randstad, we are here to help you find the right combination for you.

    If you do not yet have a profile at Randstad and are interested in this position, we invite you to call us at and ask for Brandon or Sean or Melissa or Patrick to arrange a meeting or send us your resume by email at /


    Add us on LinkedIn:
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    • For a complete list of all available jobs by division, visit
    good to know you

    Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada.

    As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees.

    In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.


    Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle.

    We ask that all job applications please identify any accommodation requirements by sending an email to to ensure their ability to fully participate in the interview process.

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