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    Firm Administrator - Vancouver, Canada - Eva Lee & Associates Recruitment

    Eva Lee & Associates Recruitment
    Eva Lee & Associates Recruitment Vancouver, Canada

    5 days ago

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    Description

    Description:

    Ranked amongst the top Canadian labour, employment and litigation firms, our client is a boutique firm located in downtown Vancouver. Their practice areas include workplace law, workplace investigations, administrative law and commercial litigation.

    Our client is seeking a Firm Administrator (Part-time or Full-time) to oversee and manage their day-to-day operations. This position is rewarding and challenging, and is well-suited to someone who enjoys working in a dynamic environment with varied responsibilities. If you are an experienced legal administrative professional with a commitment to excellence, we invite you to consider joining their growing team.

    Position Overview:

    Under the general guidance of the partners of the firm, the Firm Administrator is responsible for overseeing administrative services, including human resources, accounting/bookkeeping, technology, facilities, marketing and insurance of the firm. The Firm Administrator plays a key role in keeping the partners informed of any significant issues and collaborates closely with them to achieve the goals of the firm.

    Duties and Responsibilities Include:

    Human Resources:

  • Handle employee issues;
  • Manage the recruitment and hiring process;
  • Oversee the onboarding of employees and contractors;
  • Organize and facilitate annual employee performance review meetings;
  • Develop, implement, and oversee training and professional development programs for employees;
  • Implement new policies and procedures as required;
  • Plan and coordinate social functions.

    • Marketing:

  • Manage all marketing related projects and events;
  • Manage awards and recognitions.

    • Technology:

  • Oversee and evaluate the technology systems of the firm;
  • Review, with assistance from IT consultants, as needed, hardware and software to increase efficiency and security;
  • Oversee the implementation of new software programs (e.g., accounting, litigation).

    • Facilities:

  • Serve as the liaison between the firm to the landlord(s) and building maintenance personnel;
  • Oversee the acquisition of and efficient use of all office equipment;
  • Manage physical and electronic records, both on-site and off-site;
  • Interface with all vendor relationships including negotiating service agreements and contracts.

    • Insurance:

  • Review insurance renewal terms and alternate options;
  • Ensure the timely renewal of all insurance policies.

    • They Offer:

  • Competitive salary of k-k per annum for full-time hours and based on experience and qualifications
  • Participation in comprehensive group benefits package, and other incentives;
  • Professional development opportunities;
  • Exceptional working environment.

    • The Ideal Candidate Will Have:

  • Several years of experience in office management or administration, preferably in the legal industry;
  • Relevant post-secondary education;
  • Excellent interpersonal and oral and written communication skills;
  • Strong leadership and organizational skills;
  • Proficiency in Microsoft Office applications and other legal management software.
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