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    Legal Assistant, Banking and Finance - Toronto, Canada - fasken

    fasken
    fasken Toronto, Canada

    1 week ago

    Default job background
    Full time
    Description

    The successful candidate will independently manage the daily activities of up to four (4) legal professionals in the Banking and Finance practice group. The role has a dual reporting relationship with the legal professionals in the share and the Manager, Legal Assistant Services.

    Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs. This is a hybrid position.

    At Fasken, success means:

  • Having a strong client service approach – you're ready, willing, and able to put our clients first and exceed their expectations
  • Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community
  • Working collaboratively – you're a self starter who values working in a collaborative team based environment
  • Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties
  • Approaching your work with agility and the willingness to learn and utilize new technology
  • Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail
  • Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues
  • Treating sensitive and confidential matters with discretion and diplomacy at all times

    • Primary Responsibilities

  • Handle all administrative duties such as email and calendar management, coordinating meetings, booking boardrooms, processing incoming and outgoing mail, processing invoices, coordinating travel arrangements, and preparing expense reports
  • Assist with all arrangements for closings, including preparing and updating closing folders, assisting with the preparation of closing books from documents provided and providing administrative support during closings, as necessary
  • Ensure all physical and electronic filing is organized and up to date on a regular basis
  • Under legal professional supervision, prepare initial drafts of correspondence, banking/finance documents, and critical date lists, based on precedents and/or instructions
  • Liaise with Billing Coordinators for the monthly production of accounts
  • Prepare and maintain a bring-forward system as well as provide appropriate reminders
  • Delegate tasks to, and coordinate with, other administrative departments
  • Provide backup coverage in the absence of other assistants
  • Other duties, as assigned

    • Required Knowledge and Experience

  • Completion of a post-secondary Legal Assistant or Law Clerk program
  • A minimum two (2) years' working experience in a law firm environment (large law firm experience preferred)
  • In-depth understanding of business and legal terminology
  • Strong technical skills using MS Office 365
  • Experience working with 3E, Intapp, iManage and DocuSign considered an asset

    • Diversity and Inclusion

    At Fasken we are committed to creating a diverse, equitable and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.

    Accessibility and Accommodation

    We always strive to provide an accessible candidate experience. Reasonable accommodations are available on request for eligible candidates.

    Background and Reference Checks

    Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.

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