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Kitchener

    Dental Office Manager/Front Desk - Waterloo, ON, Canada - University of Waterloo

    University of Waterloo
    University of Waterloo Waterloo, ON, Canada

    2 weeks ago

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    Description
    The primary purpose of this position is to support the GSA administrative requirements. Notable responsibilities include human resources, payroll, administration of essential services, documentation management and office management.
    This position is contingent on funding, working 24 hours a week.
    Administrative Support
    Be the primary point of contact for students for GSA services (Health and Dental, Legal Care, GRT etc.)

    Respond to website queries and emails
    Coordinate Tax Aid clinic every March/April
    Assist with termly Orientation events for new graduate students
    Perform periodic updates to the GSA website regarding offered services
    Support GSA payroll requirement
    Coordinate hiring process for casual GSA staff
    Process casual staff hiring, termination and Workday management
    Manage Sharepoint site organization, document naming convention and permissions
    Office Management
    Hold office hours Monday to Thursday, 9:30 AM – 3:30 PM
    Greeting all visitors to the GSA office in a cordial and professional manner
    Support general office administration responsibilities including but not limited to office supply management and keeping the physical space clean
    Manager software platforms that are used within the GSA
    College Diploma in Office Administration or a related discipline
    Minimum 2 years' experience in general office reception role
    Experience with HR platforms such as Workday or other equivalent platforms are an asset
    Performing general office duties
    Payroll
    Excellent interpersonal and relationship building skills
    Microsoft Office, Presentation Software, Graphics software, SharePoint, Microsoft Teams, Sharepoint, Google Drive, etc.)
    Website skills (e.g., WordPress, etc.)
    Working knowledge of preparing reports and summaries of statistical data
    Our active work toward reconciliation takes place across our campuses through research, learning, teaching, and community building, and is co-ordinated within the
    Office of Indigenous Relations.

    The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees.

    The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion.

    As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuk (Inuit), Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

    however, Canadians and permanent residents will be given priority.
    The University of Waterloo is committed to accessibility for persons with disabilities.
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