- You will develop and maintain key operations documentation, ensure operations workflows are streamlined, use data-driven insights for continuous improvement and share best practice across the operations team and the organization.
- Coordinate complex travel arrangements for field services campaigns, including booking hotel rooms, vehicles, work with travel agents for flight bookings - maintain tracking for travel confirmation for travelers.
- Coordinate and manage schedules and calendars for senior executives and department managers, scheduling meetings, appointments, and travel arrangements as needed.
- Assist with the creation, formatting, editing, and distribution of documents, reports, presentations, and correspondence, ensuring accuracy and consistency.
- Enter data into databases and maintain accurate records and files, including employee records, financial documents, and inventory lists, ensuring confidentiality and data integrity.
- Work with the quality team to ensure operations documentation meets the required standards for audit (AS9100).
- Perform general office administrative tasks, including answering phones, responding to emails, managing mail, and maintaining office supplies and equipment.
- Assist Security & Compliance Manager in conducting denied party screening on all potential onsite visitors and external contractors.
- Assist Security & Compliance Manager with security references.
- Detail focused, with very strong administrative skills
- An advanced IT user, with very strong experienced in Excel as well as the other MS Office Suite applications (i.e. Outlook, Word, PowerPoint, Visio, Teams, SharePoint, etc)
- Excellent interpersonal and written communication skills
- A team player with ability to be able to work on own initiative.
- Punctual, reliable, conscientious, courteous and care to go the extra mile to make the difference.
- A problem solver with the ability to bring new ideas to the enhance the operation.
-
Fixed-term Administrative Specialist
2 days ago
SupportNinja National Capital Region, CanadaWe're obsessed with growth. From enabling companies to flourish, to helping careers bloom. · SupportNinja was founded in 2015 to help companies solve for scale and connect them with a wider world of talent. Our vision is to show the world a better way to grow by developing the be ...
-
Spécialiste Régional(E) Administratif(Tive)
20 hours ago
Scotiabank Gatineau, CanadaNuméro de la demande: 175777 · Joignez-vous à la communauté mondiale de BanquiersScotia pour aider les clients à améliorer leur situation. · Nous nous engageons à investir dans nos employés et à vous aider à poursuivre votre carrière à la Banque Scotia. · Sommaire: · Le coordonna ...
-
Operations Administrative Specialist
1 day ago
MMIST Ottawa, Canada**Operations** **Administrative Specialist** · **Ottawa, ON** · Mist Mobility Integrated Systems Technology is a pioneering company in the field of precision aerial delivery and recovery systems including the Sherpa family of GPS guided parafoils, Space Recovery Systems, LaunchPA ...
-
Administrative Services Specialist
20 hours ago
Recollective Inc. Ottawa, Canada**Who We Are** · Recollective is the world's leading online qualitative research platform. Over the past decade we've worked with some of the largest and most ambitious organizations to help them engage communities to better understand stakeholder behaviours and gain valuable and ...
-
Regional Administrative Specialist
20 hours ago
Scotiabank Gatineau, CanadaRequisition ID: 175777 · Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. · As top talent in today's market, we appreciate you have choices. We understand that you're carefully evaluating everything we have to offer before hit ...
-
Scotiabank Ottawa, CanadaRequisition ID: 177855 · Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. · **Purpose of Job** · The Investment Specialist, Administrative Assistant will be responsible for working with an Investment Specialist(s) in support o ...
-
Regional Administrate Specialist Remote
4 days ago
Scotiabank Ottawa, CanadaRequisition ID: 175651 · Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. · How You Will Contribute: · Reporting to the Manager, Regional Administration - Early Career as a Regional Administrative Specialist, you will be respo ...
-
Administrator/ Client Experience Specialist
20 hours ago
Vitality Physiotherapy and Wellness Centre Kemptville, CanadaAdmin/ Client Experience Specialist · Join a team that has fun every day, adds to your career skills, and helps us deliver an awesome client experience. · - If you want to find work in one of the best cities in Canada's capital full of amazing community members this is the place ...
-
Administrator/ Client Experience Specialist
2 days ago
Vitality Physiotherapy and Wellness Centre Kemptville, CanadaAdmin/ Client Experience Specialist · Join a team that has fun every day, adds to your career skills, and helps us deliver an awesome client experience. · - If you want to find work in one of the best cities in Canada's capital full of amazing community members this is the place ...
-
The Minto Group Ottawa, Canada**Contract Administrator and Master Data Specialist** · **Ottawa** · Minto supports vaccination and adheres to CDC guidelines as required. · **Build your future at Minto** · Since 1955, we've been proudly building better places for people to live, work and play, one home and one ...
-
The Minto Group Ottawa, Canada**Contract Administrator and Master Data Specialist** · **Ottawa** · Minto supports vaccination and adheres to CDC guidelines as required. · **Build your future at Minto** · Since 1955, we've been proudly building better places for people to live, work and play, one home and one ...
-
Leasing Specialist
1 day ago
CAPREIT Stittsville, Canada: · Are you enthusiastic, customer-oriented and enjoy interacting with people? · Do you have an interest in residential property management and want to build a career with one of the 50 Best Employers in Canada? · If this is you, come join our community as a **Leasing Specialist ...
-
Regional Administrative Specialist
17 hours ago
Scotiabank Ottawa, CanadaJoin a purpose driven winning team, committed to results, in an inclusive and high-performing culture. · MD Management Limited, a division of Scotia Wealth Management, has an exciting opportunity for a talented, enthusiastic, and client-focused Bilingual Regional Administrative S ...
-
Regional Administrative Specialist
17 hours ago
MD Financial Management Ottawa, CanadaRequisition ID: 197665 · Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. · MD Management Limited, a division of Scotia Wealth Management, has an exciting opportunity for a talented, enthusiastic, and client-focused Bilingual ...
-
Equipment Rental Specialist
1 day ago
Sunbelt Rentals of Canada Carp, CanadaSunbelt Rentals - the fastest growing rental business in Canada · - is seeking an Equipment Rental Specialist · - You · The Equipment Rental Specialist is an inside sales role responsible for supporting telephone and walk-in customers with rentals of all types of construction/ind ...
-
University of Ottawa Ottawa, Canada Full timeFollow us on · Job Type: · Employee Duration in Months (for fixed-term jobs): · N/A Job Family: · Academic Administration # of Open Positions: · 1 Faculty/Service - Department: · UGME Clerkship Campus: · Roger Guindon Hall Union Affiliation: · SSUO Date Posted: · ...
-
Accounts Receivable Specialist
4 days ago
Morin Supply Nepean, Canada**Accounts Receivable Specialist** · **Reports To**:Accounting Manager · **Summary**: · The Accounts Receivable (AR) Specialist is directly responsible for performing data entry and related duties in posting accounts receivable transactions and payments. This includes maintaining ...
-
Centre Sales
2 days ago
Scholars Barrhaven Nepean, Canada**Job description** · Scholars of Barrhaven is seeking a passionate and enthusiastic Centre Sales and Admin Coordinator to join our team. If you are looking for a challenging and rewarding work environment, we want to hear from you · - A post-secondary education · - An ability to ...
-
Intake and Outreach Specialist
20 hours ago
CVE Inc. Nepean, Canada**POSITION: Intake and Outreach Specialist** · **Company Profile**: · CVE Inc. Career and Vocational Evaluation has been providing unparalleled services to the disability community, employers, insurance providers, worker compensation boards, and government ministries since 1993. ...
-
Morin Supply Nepean, Canada_**We deliver specialty construction products**_ · Founded by the Morin brothers in 1986, Morin Supply has since grown into a major distributor of specialty construction products and materials across the National Capital Region. Homeowners, contractors, engineers, and architects ...
Operations Administrative Specialist - Stittsville, Canada - MMIST
Description
Salary:Operations Administrative Specialist
Ottawa, ON
Mist Mobility Integrated Systems Technology is a pioneering company in the field of precision aerial delivery and recovery systems including the SherpaTM family of GPS guided parafoils, Space Recovery Systems, LaunchPADSTM Multi-Mission Manager, SkyLinkTM Parachutist Navigation and Situational Awareness System, and other support equipment. With a strong commitment to innovation and excellence, we have established ourselves as the industry leader. Our cutting-edge technologies and solutions are trusted by military and commercial customers worldwide. We are currently seeking an Operations Administrative Specialist to join our Ottawa based team.
What will you be doing?
What do we need from you?
Compliance Statement
This position may require exposure to export-controlled information and is subject to additional security screening. In the event information provided during the security screening reveals ineligibility to access export-controlled information, any offer of employment may be reconsidered or withdrawn.
MMIST values diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
If you require accommodation due to a disability at any time during the recruitment and/or assessment process, please contact Talent Acquisition and we will make all reasonable efforts to accommodate your request.
