Senior Information Management Officer - Ottawa, Canada - Parliament of Canada

Description

The following knowledge criteria will also be evaluated:

To be considered, candidates must have:

• Completion of a post-secondary program in Records/Information Management or Archival studies or a combination of education, training and work experience relevant to the position.

• A minimum of three years' experience developing and implementing records management tools, such as records classification schemes, and records retention and disposition schedules.

• A minimum of three years' experience working in an information management, record-keeping or archival environment using electronic document and records management systems (e.g., Open Text Content Server).

• Experience preparing IM or archives management recommendations to management.

• Experience working with Microsoft 365 products (e.g., OneDrive, Teams, SharePoint).

• Experience with project management and the development and implementation of new procedures, business practices and process enhancements.

• Experience in facilitating and providing client service, including responding to queries, sharing information pertaining to policies and procedures, and providing training sessions and workshops.

Assets:

• A university degree from a recognized university with specialization in Information Sciences, Archival Studies, or Library Science.

• Experience implementing new information management systems or migrating data between systems.

• Experience leading teams.

• Experience providing coaching, mentoring, and training to employees.

Candidates retained in this selection process will be required to obtain:

• A successful second-language evaluation (Bilingual staffing – imperative:

Additional Information:

• This selection process is open to the public.

• Education and experience requirements will be used to determine which candidates will be asked to participate in the next stage of the selection process.

• This selection process may include a written qualifying exam, will include a second-language evaluation, and an interview. The interview will consist of behavioural, situational and knowledge-based questions. Candidates will be required to pass each stage in order to move to the next stage of the selection process.

• Qualified candidates from this selection process may be considered for determinate or indeterminate positions at the Library of Parliament that require similar knowledge and/or competencies.

• Satisfactory references and proof of education are essential conditions of appointment.

• Travel and relocation expenses are the responsibility of the candidates.

• Only those legally permitted to work in Canada can participate in this selection process.

Apply no later than May 12, :59 PM Eastern Time.

Please quote Staffing Process 24-LOP-44 and send us your C.V., along with a cover letter indicating how you meet each of the education and experience requirements of the position.

Send us your application:

To apply, please send us your curriculum vitae, along with a covering letter indicating how you meet each of the education and experience requirements of the position.

Please quote your full name and 24-LOP-44 in your documents and in the subject line of your email.

Send your application by email at .

Questions? Contact Human Resources at or .

We thank you for your interest. Please note that only those selected for further consideration will be contacted.

Competency Profile for Conservation – Team Lead

ADAPTABILITY
Adapting in order to work effectively in ambiguous or changing situations, and with diverse individuals and groups
Level 3: Adapts to widely varying needs.

• Adapts to new ideas and initiatives across a wide variety of issues or situations.

• Supports major changes that challenge traditional ways of operating.

• Adapts interpersonal style to highly diverse individuals and groups in a range of situations.

• Adapts own plans and priorities in anticipation of change.

CLIENT FOCUS
Providing service excellence to internal and/or external clients, addressing immediate and evolving client needs
Level 4: Provides seasoned advice.

• Acts as a seasoned advisor, providing independent opinion on complex client problems and
novel initiatives, and assisting with decision-making.

• Encourages clients to consider difficult issues when it is in their best interests.

• Advocates on behalf of clients to more senior management, identifying approaches that meet
clients' needs as well as those of the organization.

EXEMPLIFYING INTEGRITY
Treating others fairly, honestly and respectfully, furthering the integrity of the organization and its relationships of
trust within the work environment and in the broader community
Level 1: Acts in fair and ethical manner toward others.

• Treats everyone equally with fairness, honesty and respect all the time.

• Refrains from behaviour or language that is exclusionary or offensive.

• Focuses on organizational success rather than personal gain.

• Follows through consistently on promises and commitments made to others.

• Presents facts and circumstances transparently, no matter how difficult the facts may be.

• Guards confidential and sensitive information, passing it on only to those that need to know.

• Maintains ethical principles even in the most challenging circumstances.

ATTENTION TO DETAIL
Working in a conscientious, consistent and thorough manner to ensure accuracy and the quality of work products and services delivered
Level 5: Identifies obscure details that are important within a context of distracting information.

• Identifies all relevant details that are not obvious in various complex and technical documents.

• Identifies the subtleties of decisions rendered.

• Applies the highest standards for accuracy and quality for own work.

• Proposes process improvements to ensure the accuracy and quality of work products and services delivered by own team.

TECHNICAL AND FUNCTIONAL CAPABILITY
Understanding and applying technical and functional knowledge and skills to accomplish work objectives, while keeping up to date with new developments in the subject area and continuing to enhance skills
Level 5: Demonstrates expert knowledge and ability.

• Applies technical and functional knowledge and skills in the most complex situations.

• Develops new approaches or methods to address development in the technical or functional area.

• Shares lessons learned with the organization and the field through presentations, writing, etc.

• Provides seasoned advice to others inside or outside the organization for challenging issues.

• Develops strategies or policies in the technical or functional area.

TEAMWORK
Working collaboratively with others to achieve organizational goals
Level 4: Coaches others and resolves conflicts.

• Coaches others on teamwork skills to promote high team performance.

• Provides constructive feedback to fellow team members.

• Facilitates beneficial resolutions to conflict among team members.

INITIATIVE
Dealing with situations and issues proactively and persistently, seizing opportunities that arise
Level 4: Seizes opportunities to enhance organizational performance.

• Acts on opportunities to improve organizational processes or outcomes.

• Perseveres in seeking solutions to complex issues despite significant and ongoing obstacles.

• Creates opportunities to undertake initiatives that will benefit the organization in the near or intermediate term.

ANALYTICAL THINKING
Analyzing and synthesizing information to understand issues, identify options and support sound decision-making
Level 5: Applies a whole systems perspective.

• Deals simultaneously with broad issues and detailed analysis.

• Assesses and balances, from a whole systems perspective, vast amounts of diverse information on the varied systems and sub-systems that comprise and affect the working environment.

• Identifies multiple relationships and disconnects in processes to identify options and reach conclusions.

• Thinks beyond the organization and into the future, balancing multiple perspectives when setting direction or reaching conclusions (e.g., social, economic, partner and stakeholder interests; short- and long-term benefits; national and global implications).

PLANNING AND ORGANIZING
Making and following plans and allocating resources effectively to reach goals that are central to organizational success
Level 3: Plans and organizes major activities.

• Identifies various resources needed (e.g., different types of expenditures; different skill mixes).

• Produces realistic and achievable work plans.

• Develops back-up plans to handle potential obstacles.

• Breaks activities into smaller components to facilitate completion.

• Renegotiates commitments or deadlines as circumstances dictate, keeping management informed of expected completion.

• Evaluates the extent to which objectives have been achieved.