Administrative Assistant/receptionist - North York, Canada - HomeLife/Cimerman Real Estate Ltd., Brokerage
Description
About the Job
- We are looking for an experienced Administrative Assistant to assist with the daily office needs and manage our company's general administrative activities.
- Receptionist responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems.
- If you also have previous experience as a Secretary or Receptionist and/or possess a Bachelor's Degree or Diploma in Marketing or Business Administration, we'd like to meet you.
- Ultimately, a successful Receptionist should ensure the efficient and smooth daytoday operation of our office.
Responsibilities:
- Answer and direct phone calls.
- Organize and schedule appointments.
- Plan meetings and take detailed minutes.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Update and maintain office policies and procedures.
- Order office supplies.
- Maintain contact lists.
- Book travel arrangements.
- Submit and reconcile expense reports.
- Provide general support to visitors.
- Act as the point of contact for internal and external clients.
- Liaise with the CEO to handle requests and queries from Managers.
Requirements:
- Proven experience as an Office Administrative Assistant or Receptionist.
- Knowledge of office management systems and procedures.
- Proficiency in MS Office (MS Word, MS Excel, and MS PowerPoint, in particular).
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problemsolving skills.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to multitask.
- A Bachelor's Degree or Diploma in Marketing or Business Administration will be an asset.
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