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    Administrator, Accounts Payable- Contract - Ottawa, Canada - Tomlinson Group of Companies

    Tomlinson Group of Companies
    Tomlinson Group of Companies Ottawa, Canada

    3 weeks ago

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    Description

    Tomlinson is currently seeking an Accounts Payable Administrator role at our 100 CitiGate Drive, Barrhaven office.

    This is a contract role ending on November 1, 2024.

    PRIMARY RESPONSIBILITIES

    The incumbent may be responsible for all or some of the following:

  • Gathering, sorting, and filing documents and related information
  • Data entry for high volume of transactions, including matching to goods received documentation and purchase orders
  • Critical review and edit of tickets and invoices as necessary to ensure accurate payments and proper costing
  • Communicating with vendors regarding discrepancies, timelines, and procedures
  • Ensure procedures are adhered to and deadlines are met for invoice and payment processing.
  • Assisting to other team members to meet their cross-training requirements.
  • Participating in the development and ongoing changes to policy and procedures as necessary to maintain proper costing and payment
  • Liaising with internal and external stakeholders to gather information and meet deadlines
  • Process payments by verifying transaction information, scheduling and preparing disbursements and obtaining proper authorization of payment
  • Reconciling statements and transactions
  • Resolving account discrepancies by investigating documentation; issuing stop payments, payments, or adjustments
  • Providing back-up to Reception
  • Prepare reports as necessary
  • Other tasks as required

    • WORKING CONDITIONS

  • Working conditions are normal for an office environment. Work may require occasional overtime.

    • EDUCATION AND EXPERIENCE

  • Computer knowledge of Microsoft Outlook , Microsoft Word, Microsoft Excel, and SAP (asset)
  • Basic understanding of accounting functions, invoicing, payments, credits, and reconciliations
  • Accounting diploma or 1-3 years' experience in a similar role is an asset
  • Ability to work in a fast-paced environment with a lot of change and many deadlines
  • Experience within a high-volume transaction environment is considered a strong asset
  • Good interpersonal and communication skills

    • TOMLINSON OFFERS :

  • Competitive wages
  • Bonus programs
  • Employer paid health and dental benefits
  • Extensive training programs and tuition reimbursement
  • Retirement benefits program
  • Family-oriented team environment
  • Employee discounts and other rewards programs
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