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    Administrative Assistant - Toronto, Canada - TalentSphere Staffing Solutions

    TalentSphere Staffing Solutions
    TalentSphere Staffing Solutions Toronto, Canada

    3 weeks ago

    TalentSphere Staffing Solutions background
    Description
    Title: Administrative Assistant
    Job #
    Industry: Professional Services
    Location: North York, ON
    Salary: $55k-$65k plus benefits and excellent environment
    Work Model: In Office

    Our client in the professional services/consulting space is seeking an Administrative Assistant to join their team. What makes them an employer of choice is their friendly and collaborative office culture, employee engagement events, summer hours/holiday shutdown and competitive compensation package.

    As a core member of the administration team, you would work with the principals and all key stakeholders in supporting the successful preparation and delivery of proposals and additional client-directed materials, along with working with your team to maintain and deliver key office administration functions. The successful candidate will demonstrate a high capacity and eagerness to learn new skills and operating methods, take a high degree of pride in the quality of their work, be able to thrive under pressure meeting multiple deadlines during peak periods, and to model communication and teamwork in completing daily goals and commitments.

    Responsibilities include but are not limited to:
  • Typing, proofreading, formatting of reports, letters, memos, etc.
  • Proofreading and formatting of proposals, ensuring accuracy of calculations.
  • Tracking requests for proposals accurately.
  • Coordination of project authorizations with key stakeholders.
  • Assist with the coordination of site visits for the review, formatting and completion of field review reports.
  • Maintaining organized filing systems for proposals and other documents, both electronic and paper.
  • Creation of promotional materials.
  • Assist with the monitoring and replenishment of office supplies.
  • Assist with the execution of office/social events.
  • Backup reception for incoming calls, welcoming clients, processing incoming/outgoing courier packages and other mail.
    • Soft Skills Required:
  • Strong communication skills, both written and oral.
  • Capable and eager to learn the full scope of duties on the job over the first year or longer.
  • Excellent organizational, multitasking, and time management skills.
  • Excellent problem solving skills.
  • Strong attention to detail.
  • Excellent customer service and interpersonal skills.
  • Nimble and adaptable to change.
  • Works well under pressure.
  • Strong teamwork/team player values.
    • Hard Skills Required:
  • 1-2 years of prior experience is a nice to have.
  • Must have advanced knowledge of MS Office (Outlook, Word, Excel, Powerpoint).
  • Excellent computer skills/literacy and able to learn new applications quickly and easily.
  • Strong typing skills.
  • High level of business writing skills in English - spelling, grammar and punctuation.

    • TSSHP
    #LI-TS1
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