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    Payroll Analyst - Ottawa, Canada - Alterna Savings

    Alterna Savings
    Alterna Savings Ottawa, Canada

    2 weeks ago

    Default job background
    Full time
    Description

    Scope of Position

    The Payroll Analyst is primarily responsible for assisting in the accurate processing of payroll and transmittal to the payroll provider within established deadlines. This also includes the maintenance of the staff self-service function and responding to staff inquiries in a timely and professional manner. The Payroll Analyst is also responsible for maintaining internal controls related to their position and for performing any other related duties as delegated by the Team Lead, Payroll or Manager, Finance Operations.

    Major Responsibilities

  • Assists in the accurate processing of a high volume, bi-weekly payroll and consistently meeting established deadlines for transmittal as set by the payroll provider
  • Processes employee timesheets and obtains timesheet approvals where necessary
  • Ensuring that all payroll changes are adequately documented to allow for proper second level review and/or for future reference such as internal/external audits, reconciliations, etc.
  • Diligently monitors Payroll Inbox and addresses and resolves employee issues in a timely manner, providing complete and accurate information in response to inquiries
  • Assists in responding to various inquiries such as from internal/external auditors and/or other external stakeholders (e.g., CRA) as well as investigating/correcting discrepancies as required
  • Assists in the preparation of payroll journal entries and journal entry support
  • Maintains and archives employee payroll files and documentation
  • Other duties as delegated by the Team Lead, Payroll or Manager, Finance Operations

    • Expectations / Outcomes

  • Payroll is accurate and produced without interruption or significant issues
  • Integrity and confidentiality of payroll data is maintained
  • Positive working relationships are established with internal and external stakeholders

    • Qualifications

    Education / Certifications / Experience

  • Post-secondary education in Business Administration, Finance, Accounting and/or Payroll2+ years of payroll experience1+ year of accounting experience an assetCompleted or in the process of completing Payroll Compliance Professional (PCP) designation considered a strong assetDirect experience with ADP Workforce Now and/or HRISExperience with accounting software is a definite asset

    • Knowledge / Skills

  • Demonstrated knowledge of payroll practices, legislation and trendsIntermediate skills in Microsoft Office with an emphasis on ExcelStrong analytical skills and attention to detail at a high levelDemonstrated ability to evaluate highly detailed tasks, determine priorities and organize work in a manner that allows for timely completion of projectsProven ability to work within a fast-paced environment while consistently meeting deadlinesProven ability to work with highly confidential information while demonstrating tact and discretionDemonstrated ability to work collaboratively

    • Competencies

  • Strong interpersonal skills with an ability to build solid relationships at all levels
  • Proven ability to work both independently and within a team environment
  • Demonstrated strengths in both verbal and written communication
  • Ability to be innovative, pro-active and solutions oriented
  • High level of enthusiasm and energy
  • Tactful and discreet while dealing with sensitive and confidential information
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