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    Records Management and Business Continuity Specialist - Toronto, Canada - Apex Systems

    Apex Systems
    Apex Systems Toronto, Canada

    6 days ago

    Default job background
    Technology / Internet
    Description

    Records Management and Business Continuity Specialist

    Apex Systems is a global IT services provider, and our staffing practice has an opening for a Records Management Consultant with experience in retention, records testing, and business continuity to place at our client, a Big 5 bank.

    Client: Big 5 Bank

    Location: Downtown Toronto, 1 day in office

    Duration of Contract/Perm: 3-month contract with possibility to extend.

    Hours/week: 37.5 hrs

    Start date: May 2024

    Application Process: It is best to apply via the medium on which you are seeing this posting. If you encounter technical difficulties submitting your resume, please send a Word version of your resume to Ashley at

    Job Description

    In this dynamic role, you'll wear two hats: overseeing the organization's records retention program and contributing to a resilient business continuity plan. You'll ensure legal compliance and operational efficiency while safeguarding vital records and processes in case of unforeseen events.

    Responsibilities:

    Records Retention:

    • Develop, implement, and maintain a comprehensive records retention schedule.
    • Classify records according to legal, regulatory, and business needs.
    • Oversee the secure storage and disposition of records according to retention schedules.
    • Manage the migration of physical records to digital formats (if applicable).

    Records Testing:

    • Conduct periodic reviews of the records retention program for effectiveness.
    • Test the accuracy and accessibility of stored records through sampling and retrieval exercises.
    • Identify and address any gaps or weaknesses in the program.

    Business Continuity:

    • Collaborate with cross-functional teams to identify critical business functions and data.
    • Assist in developing and documenting business continuity plans for potential disruptions.
    • Ensure records management practices are integrated with disaster recovery procedures.
    • Test and refine business continuity plans through simulations and exercises.

    Additional Duties:

    • Stay current on legal and regulatory requirements regarding record retention.
    • Educate and train staff on proper records management procedures.
    • Utilize relevant software tools for managing and tracking records.
    • Maintain clear and accurate documentation of all processes.

    Qualifications:

    • Bachelor's degree in Information Science, Library Science, Business Administration, or a related field (preferred).
    • Minimum of 2-3 years of experience in records management or a related field.
    • Working knowledge of records retention regulations and best practices.
    • Experience with document management systems and recordkeeping software.
    • Strong analytical and problem-solving skills.
    • Excellent communication and interpersonal skills.
    • Project management experience a plus.
    • Familiarity with business continuity planning principles is beneficial.

    Nice to Have:

    Banking

    This a great opportunity to join a Big Five Bank and continue your career in the financial domain. Be a part of a great work environment with a very well organized team and colleagues who will help you succeed.

    This is a position that impacts the bank enterprise wide with great opportunity for career growth within the bank.

    If you are not a 99% match to the above, and want to be considered for other opportunities at our enterprise clients, register for our Talent Network where you can receive job alerts about new opportunities that match your interests.

    EEO Employer

    Apex is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at or

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