Program Coordinator - Saskatoon, SK, Canada - University of Saskatchewan

Description

Primary Purpose: The Coordinator supports the goal of the Division of Continuing Medical Education (CME) to engage with healthcare professionals to enhance health care outcomes by delivering continuing professional learning that is focused on the needs of the patient and their communities. The primary purpose of the role of Coordinator is to provide administration and coordination of the Saskatchewan Non-Licensed International Medical Graduate (IMG) Support Program (hereby known as the "Program").

Nature of Work: Reporting to the Director and working through the Associate Dean CME, the incumbent must be able to work independently and collaboratively as part of a team to meet expected goals and objectives of the Division of CME. This role implements the IMG Support Program and provides information and support to International Medical Graduates (IMGs) who have received their medical education elsewhere but are not currently licensed to practice in Saskatchewan. Program policies are applied to determine a client's eligibility for the Program. Components of the Program are delivered through multiple modalities and are scheduled at various times of the day and week to meet the needs of learners, including early mornings, evenings and weekends. Occasional travel within the province may be required.

Accountabilities:

• assist non-licensed IMGs in Saskatchewan with the medical licensure process;
• provide a Program overview and undertake an intake interview to screen eligible IMGs;
• assist IMGs to develop an action plan with career goals, pathways and timelines;
• coordinate and administrate access to program components and appropriate services available based on the eligibility of each participant;
• update Program documents and resources as required;
• promote the Program in Saskatchewan;
• collect fees and arrange payments for monetary transactions as per Program requirements;
• collaborate with division's research team to develop, distribute and collate survey tools for program participants, preceptors, advisory committee, program directors and stakeholders;
• organize, coordinate and support all components of the Program;
• apply accreditation guidelines, and incorporate adult learning principals when coordinating and administering educational programming;
• recruit and support supervising physicians licensed to practice in Saskatchewan to support program participants;
• maintain organized and accurate records and administrative processes to support the success of the Program;
• ensure all financial records related to the Program are maintained and processed according to University Policies;
• ensure the financial integrity of the Program through the appropriate use of resources to ensure they are in alignment with agreement(s) and established guidelines;
• work as part of a team to support the needs of CME and actively and effectively participate on committees and work teams as assigned;
• research and develop alternate career pathways and opportunities for participants;
• in collaboration with the Educational Designer, contribute to the development of an on-line resource repository;
• build and maintain collaborative and respectful relationships with colleagues and stakeholders;
• promote continuing medical education opportunities to participants and stakeholders;
• engage various stakeholders (including government Ministries, regulatory bodies, college departments, etc.) to ensure appropriate individuals and stakeholders are involved in programming decisions;
• provide regular reports to the funding agency, including financial, narrative and statistical reports (qualitative and quantitative);
• ensure a positive, diverse and inclusive work and learning environment;
• continuously identify, share and implement process and quality improvement;
• accountable for personal growth and development;
• adhere to University Policies;
• other Duties as Assigned.
  
  

QUALIFICATIONS:

Education: Minimum Bachelor's Degree in Adult Education, Education, Health Science or equivalent. An equivalent combination of education and experience will also be considered.

Experience: 3-5 years of experience coordinating or administering programs within a University, Government, Education or Community Health environment, including customer service responsibilities and maintaining culturally diverse client relationships. Basic familiarity with the medical licensing processes for physicians in Saskatchewan in addition to an awareness of the process of education within the UofS College of Medicine is considered an asset. Experience working with immigrated newcomers to Saskatchewan is required. Experience applying policies, administrative guidelines and procedures is essential.

Skills: Project management skills with the ability to make sound decisions, manage multiple tasks and maintain attention to detail; ability to effectively work both independently and as part of a team with strong organization and time management skills; ability to understand and apply processes and policies; strong interpersonal communication skills; ability to engage in interactions with tact, discretion, confidentiality and cultural sensitivity; ability to work with stakeholders with diverse perspectives; basic accounting skills, proficient computer skills including working knowledge of MS Excel, Word and Outlook are essential to enable effective communication and preparation of materials and documents needed to successfully coordinate the Program.

Department: Continuing Medical Education
Status: Term 1 year with the possibility of extension
Employment Group: ASPA
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $50, ,344.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Specialist Professional
Salary Phase/Band: Phase 1
Posted Date: 3/28/2024
Closing Date: 4/4/2024 at 6:00 pm CST
Number of Openings: 1
Work Location: May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines

Criminal Record Check: Not Applicable
Driver's License and Abstract Check: Not Applicable
Education/Credential Verification: Not Applicable
Vulnerable Sector Check: Not Applicable

Program Coordinator

Primary Purpose: The Coordinator supports the goal of the Division of Continuing Medical Education (CME) to engage with healthcare professionals to enhance health care outcomes by delivering continuing professional learning that is focused on the needs of the patient and their communities. The primary purpose of the role of Coordinator is to provide administration and coordination of the Saskatchewan Non-Licensed International Medical Graduate (IMG) Support Program (hereby known as the "Program").

Nature of Work: Reporting to the Director and working through the Associate Dean CME, the incumbent must be able to work independently and collaboratively as part of a team to meet expected goals and objectives of the Division of CME. This role implements the IMG Support Program and provides information and support to International Medical Graduates (IMGs) who have received their medical education elsewhere but are not currently licensed to practice in Saskatchewan. Program policies are applied to determine a client's eligibility for the Program. Components of the Program are delivered through multiple modalities and are scheduled at various times of the day and week to meet the needs of learners, including early mornings, evenings and weekends. Occasional travel within the province may be required.

Accountabilities:

• assist non-licensed IMGs in Saskatchewan with the medical licensure process;
• provide a Program overview and undertake an intake interview to screen eligible IMGs;
• assist IMGs to develop an action plan with career goals, pathways and timelines;
• coordinate and administrate access to program components and appropriate services available based on the eligibility of each participant;
• update Program documents and resources as required;
• promote the Program in Saskatchewan;
• collect fees and arrange payments for monetary transactions as per Program requirements;
• collaborate with division's research team to develop, distribute and collate survey tools for program participants, preceptors, advisory committee, program directors and stakeholders;
• organize, coordinate and support all components of the Program;
• apply accreditation guidelines, and incorporate adult learning principals when coordinating and administering educational programming;
• recruit and support supervising physicians licensed to practice in Saskatchewan to support program participants;
• maintain organized and accurate records and administrative processes to support the success of the Program;
• ensure all financial records related to the Program are maintained and processed according to University Policies;
• ensure the financial integrity of the Program through the appropriate use of resources to ensure they are in alignment with agreement(s) and established guidelines;
• work as part of a team to support the needs of CME and actively and effectively participate on committees and work teams as assigned;
• research and develop alternate career pathways and opportunities for participants;
• in collaboration with the Educational Designer, contribute to the development of an on-line resource repository;
• build and maintain collaborative and respectful relationships with colleagues and stakeholders;
• promote continuing medical education opportunities to participants and stakeholders;
• engage various stakeholders (including government Ministries, regulatory bodies, college departments, etc.) to ensure appropriate individuals and stakeholders are involved in programming decisions;
• provide regular reports to the funding agency, including financial, narrative and statistical reports (qualitative and quantitative);
• ensure a positive, diverse and inclusive work and learning environment;
• continuously identify, share and implement process and quality improvement;
• accountable for personal growth and development;
• adhere to University Policies;
• other Duties as Assigned.
  
  

QUALIFICATIONS:

Education: Minimum Bachelor's Degree in Adult Education, Education, Health Science or equivalent. An equivalent combination of education and experience will also be considered.

Experience: 3-5 years of experience coordinating or administering programs within a University, Government, Education or Community Health environment, including customer service responsibilities and maintaining culturally diverse client relationships. Basic familiarity with the medical licensing processes for physicians in Saskatchewan in addition to an awareness of the process of education within the UofS College of Medicine is considered an asset. Experience working with immigrated newcomers to Saskatchewan is required. Experience applying policies, administrative guidelines and procedures is essential.

Skills: Project management skills with the ability to make sound decisions, manage multiple tasks and maintain attention to detail; ability to effectively work both independently and as part of a team with strong organization and time management skills; ability to understand and apply processes and policies; strong interpersonal communication skills; ability to engage in interactions with tact, discretion, confidentiality and cultural sensitivity; ability to work with stakeholders with diverse perspectives; basic accounting skills, proficient computer skills including working knowledge of MS Excel, Word and Outlook are essential to enable effective communication and preparation of materials and documents needed to successfully coordinate the Program.

Department: Continuing Medical Education
Status: Term 1 year with the possibility of extension
Employment Group: ASPA
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $50, ,344.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Specialist Professional
Salary Phase/Band: Phase 1
Posted Date: 3/28/2024
Closing Date: 4/4/2024 at 6:00 pm CST
Number of Openings: 1
Work Location: May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines

The successful applicant will be required to provide the following current verification(s) where 'Yes' is indicated below. Further information is available at:

Criminal Record Check: Not Applicable
Driver's License and Abstract Check: Not Applicable
Education/Credential Verification: Not Applicable
Vulnerable Sector Check: Not Applicable

The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan's main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.

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