- Performs general office duties such as answers the telephone and directs inquiries and answers inquiries; greets and escorts visitors; files documents electronically or manually; photocopies and distributes materials as requested; and sends and receives email material as requested; resolves routine inquiries
- Opens and distributes incoming mail and processes outgoing mail including materials of a confidential nature
- Prepares and receives paperwork for various business/admin department projects and processes as assigned by the manager: month end and year end tasks, including reports, deposit summaries, journal entries and preparing and submitting Business World reports, and other business-related projects and tasks as needed.
- Assists with maintaining input into the Salvation Army databases.
- Drafts and types business correspondence; sorts and prioritizes assignments within general guidelines; researches and responds to difficult enquiries on behalf of the managers as assigned.
- May order stationary/other supplies as needed (kitchen/lunchroom), may arrange for maintenance of office equipment
- Helps with maintenance of files storage area, keeping items current and disposing of outdated files, according to policy
- During Christmas season, may help kettle coordinator with admin tasks as instructed by the Corps Officer
- May handle walk-in cash and credit card donations, and issue receipts
- Prepares official tax receipts and mails with thank you letters
- Assists with processing bank deposits; deliver deposits to the bank
- Performs accounting duties such as coding of accounts payable invoices, accounts receivable, and other related accounting duties
- Prepares payroll on time
- Maintain and ensure that employee records/personnel files are up to date by processing employee changes on time
- Liaise with the Employee Relations department at Divisional Headquarters as necessary
- Assist with employment relations correspondence as assigned, delivering documents to staff in Salmon Arm's various locations; typing correspondence and preparing registered letters as assigned by supervisor.
- Performs other duties as assigned
- Completed two (2) years of community college, preferably the completion of a diploma in Business Administration or related field
- Minimum of two (2) years prior related experience, including, senior administrative/secretarial experience, payroll administration
- Proficiency in all Microsoft Office products is required – i.e. Word, Excel, Powerpoint, Outlook – as well as in the use of office equipment such as photocopier, scanner, etc.
- Strong sense of integrity and confidentiality with professional ethics and balanced sense of fairness and flexibility
- Adapt to and utilize technology and processes quickly
- Exceptional organizational, prioritizing, and time management skills to effectively handle multiple priorities and meet competing deadlines with minimal supervision
- Excellent interpersonal skills and strong communication, both verbal and written
- Ability to work both independently and to participate as an active and responsible team member in a cooperative team environment
- Able to work in a consultative, diplomatic and tactful manner when dealing with the public, both in-person and on the phone
- Ability to work in a fast-paced environment, attention to detail, problem-solving and analytical skills with an aptitude for accuracy and thoroughness, and consistent follow-up
- Willingness to learn and be flexible
- Background check consent
- A clear vulnerable sector screening
- A clean drivers abstract
- Completion of our online Armatus Abuse Training and required Health and Safety training
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Administrative Assistant
3 days ago
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Administrative Assistant 1 Year Contract
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AgeCare Salmon Arm, CanadaThe Opportunity: · This position is responsible for handling various day-to-day administrative activities and providing support to the management and employees of AgeCare Glenmore. A key role of this position is consistently, appropriately, and effectively demonstrating support f ...
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Receptionist
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Vantage Living Salmon Arm, Canada Full time**Hospitality Manager - $60,000.00/annually** · **Company Summary**: About Lakeside Manor, we have created a community that is focused on our residents and how they want to live their life. Our offering has been carefully designed for those who don't wish to compromise - those wh ...
Administrative Assistant - Salmon Arm, Canada - The Salvation Army
Description
Description
The Administrative Assistant will support in necessary administrative duties for the centre, including some accounting duties.
KEY RESPONSIBILITIES:
general administration
finance/Administration
Human Resources
QUALIFICATIONS AND EDUCATION REQUIREMENTS:
*NOTE: For some jobs, you may be required to provide validated educational documentation.
Education/Certifications:
*An alternative level of education and experience may be acceptable*
Experience:
Required Skills/Knowledge:
Some prior experience using cloud-based HR software; specifically, payroll would be a definite asset (ie Ultipro)
PREFERRED SKILLS/CAPABILITIES:
Successful candidates, prior to hiring, may be required to provide:
