Senior Project/Administrative Coordinator - Cambridge, ON, Canada - BeiGene, Ltd.

Description

Senior Project/Administrative Coordinator page is loaded

Senior Project/Administrative Coordinator

BeiGene continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.

PLEASE SUBMIT ALL RESUMES/CV'S IN ENGLISH FOR CONSIDERATION

Language Requirement : Fluent English and Portuguese. Spanish is a plus.

Preferred Experience : Pharmaceutical/Biotech Industry, Hematology, Oncology

This is a Hybrid position with 2 - 3 per week in office required

Company Overview:

BeiGene, Ltd. (NASDAQ: BGNE; HKEX: is a global, commercial-stage, research-based biotechnology company focused on molecularly targeted and immuno-oncology cancer therapeutics. With a team of over 10,000 employees across China, the United States (Cambridge, MA; Ridgefield Park, NJ; Emeryville, CA & San Mateo, CA), Switzerland, Australia and Brazil, BeiGene is advancing a pipeline consisting of novel oral small molecules and monoclonal antibodies for the treatment of cancer. BeiGene is working to create combination solutions aimed at having both a meaningful and lasting impact on cancer patients

General Description:

• Under minimal supervision, provides operational input and support to Global Clinical Operations (GCO) Head Brazil/Latam, as well as senior-level managers as needed. Works in a diverse, international, and complex environment. Performs diverse/complex administrative activities including on-boarding/off-boarding of staff (BeiGene internal staff as well as external vendors staff), managing projects, preparing/editing presentations, invoice tracking, purchase order creation. Activities might include exposure to confidential and sensitive information necessitating considerable use of tact, diplomacy, discretion, and judgment.
• Demonstrates a good level of organizational and project management capabilities.
• Exercises discretion and judgment in handling confidential information.
• Strong organizational skills are required, as well as the ability to balance changing priorities

Essential Functions:

Provide operational management of the Global Clinical Operations office in Brazil & Latam:

• Actively drives on-boarding/off boarding of BeiGene employees and staff members coming through external vendors. Liaises with all necessary departments to ensure a smooth and seamless process
• Manages, under guidance and supervision of relevant GCO Latam leadership team members, the GCO Latam resource tracking incl. completion and submission of new resource requests for 3rd party service providers (FSP staff)
• Assists with budget tracking for the GCO Latam functional budget
• Assists with invoice approval and purchase order creation
• Responsible for the preparation, review and adaption of presentations and relevant documents (contracts, internal guidelines etc.) as required
• Maintains and improves the GCO Latam SharePoint as central source of information incl. site structure, content update, archiving etc.
• Proactively anticipates and manages calendar for Head GCO Brazil/Latam
• Assembles agenda topics, schedules/arranges meetings and maintains meeting trackers updated, schedules/arranges travel, processes expense reports as needed
• Schedules candidate interviews in close collaboration with the recruitment team
• Maintains and updates organizational chart
• Coordinates department related events (business related informal events)
• Upon request, may provide administrative support for non-clinical projects where GCO is a stakeholder department (documents filing, minutes taking, etc)
• Other tasks as assigned by ClinOps Head Brazil & Latam

Minimum Requirements – Education and Experience:

• Higher Education, preferable BS, in science, business, and at least 2 years' experience in a similar role.
• Experience in biotech, pharmaceuticals or a related field in the biotech/pharmaceutical industry is a plus

Other Qualifications:

• Proven ability to work independently and effectively handle multiple priorities in a fast-paced environment
• A team player and ability to take initiative and lead
• Excellent interpersonal skills, strong organizational skills, and effective communication across all levels within an organization
• Proficient written and verbal communication skills
• Fluent in written and verbal English
• Spanish (preferred)
• Strong interpersonal skills, can do attitude and problem-solving skills
• Able to multi-task and meet compressed timelines

Supervisory Responsibilities: N/A

Travel: Limited to no travel expected

Computer Skills: Efficient in Microsoft Word, Excel, MS Project, MS PowerPoint and Outlook

#LI-Remote

BeiGene Global Competencies

When we exhibit our values of Patients First, Collaborative Spirit, Bold Ingenuity and Driving Excellence, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.

• Fosters Teamwork
• Provides and Solicits Honest and Actionable Feedback
• Self-Awareness
• Acts Inclusively
• Demonstrates Initiative
• Entrepreneurial Mindset
• Continuous Learning
• Embraces Change
• Results-Oriented
• Analytical Thinking/Data Analysis
• Financial Excellence
• Communicates with Clarity

We are proud to be an equal opportunity employer and we value diversity. BeiGene does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

About Us

BeiGene is a global oncology company that is discovering and developing innovative treatments that are more affordable and accessible to cancer patients worldwide. With a broad portfolio, we are expediting development of our diverse pipeline of novel therapeutics through our internal capabilities and collaborations. We are committed to radically improving access to medicines for far more patients who need them. Our growing global team of more than 10,000 colleagues spans five continents, with administrative offices in Basel, Beijing, and Cambridge, U.S. To learn more about BeiGene, please visit and follow us on LinkedIn and X (formerly known as Twitter).

To Mainland China Candidates

For more information, please visit the link to explore job opportunities in China Mainland.

At BeiGene, how we work is just as important as the work we do . Below are our Values that determine the decisions we make and how we do things.