- Provide a wide range of clerical and administrative support to the Human Resources team.
- Support all activities of the recruitment process including scheduling and coordinating interviews, conducting phone screens, booking meeting rooms, typing, and updating interview guides, printing packages for the interview panel, conducting reference checks.
- Assist in supporting the Human Resources team with scheduling team meetings (in-person and virtual), coordinating handouts and recording meeting minutes.
- Support all internal and external HR-related inquiries or requests as required.
- Assist the department with document control procedures for job descriptions, performance evaluation and other document templates.
- Assist with the administration of FOIP requests.
- Maintain accurate and up-to-date human resource files, records, and documentation, ensuring security, integrity and confidentiality of data of the physical and digital electronic records of employees.
- Respond to inquiries from job applicants and employees and refer the more complex questions to appropriate senior-level HR staff or management.
- Assist with maintaining, issuing, and filing performance review documents.
- Assist with the coordination of onboarding and orientations for new employees.
- Assist with the development and maintenance of all Town job descriptions.
- Assist with the coordination and tracking of employee training.
- Responsible for safeguarding all physical personnel files.
- Perform other all other HR administrative duties as assigned.
- Provide superior and discreet support to the CAO and members of the Administration team.
- Organize and schedule meetings as directed using Microsoft Outlook.
- Send out reminders of action items to the Senior Leadership Team and to Council members as directed.
- General administration duties, including drafting letters and emails, filing, receiving, and delivering mail courier.
- Respond to voicemails and phone calls.
- Function as backup support to the Executive Assistant to the CAO.
- Assist with the creation, preparation, and distribution of agendas, as well as taking minutes for Council and management team meetings.
- Attend committee meetings as assigned, record meeting minutes and action items and distribute in a timely manner to stakeholders.
- Vacation and general coverage for the Executive Assistant to the CAO.
- Assist with the coordination of Years of Service awards and incentive programs for staff.
- Maintain current employee Criminal Record Checks and Drivers' Abstracts.
- Assist the Health & Safety Coordinator with management of employee health and safety programs.
- Participate in Social Committee initiatives and Health & Safety Committee meetings.
- Assist with the planning and execution of special events such as organization-wide meetings, employee recognition events, holiday parties , and retirement celebrations.
- Occasionally provide administrative support to other departments.
- Vacation and leave coverage for the Human Resources Manager.
- Three (3) to Five (5) years' administrative experience is required.
- Advanced skills in Microsoft Office and a variety of software.
- Experience working in an HR setting or previous municipal experience will be considered an asset.
- Excellent problem-solving skills.
- Organized and efficient self-starter with the ability to juggle multiple tasks.
- Strong written and verbal communication skills.
- Desire to work as a team with a result driven approach.
- Excellent time management and organizational skills.
- Proficient in MS Office and database applications and administrative systems .
- Ensure proper ergonomic requirements are met, and good ergonomic procedures are practiced.
- Ensures all operations are conducted in a safe manner and in accordance with Town Policies and all Occupational Health and Safety Rules and Regulations.
- The successful candidate will be required to provide a Criminal Record Check and clean Driver's Abstract.
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Administrative Assistant, CAO and Human Resources - Canada - Slave Lake, AB
3 weeks ago
Description
Employment Opportunities
There are three ways to apply: By Email: Send E-mail (Please submit via pdf only)In Person: Please send your resume and cover letter to:
Human Resources
Town of Slave Lake
10 Main Street SW.
Box 1030
Slave Lake, AB T0G 2A0
By Fax:
We thank all applicants for their interest. However, only candidates invited for interviews will be contacted.
Administrative Assistant, CAO and Human Resources EMPLOYMENT OPPORTUNITY
ADMINISTRATIVE ASSISTANT, CAO AND HUMAN RESOURCES
The Town of Slave Lake is looking for an experienced Administrative Assistant to provide dual administrative support to the Office of the Chief Administrative Officer ("CAO") and the Human Resources department.
EMPLOYEES THAT REPORT DIRECTLY TO THIS POSITION:
None
ESSENTIAL DUTIES AND RESPONSIBILITIES:
This role requires coordinating confidential and sensitive internal and external documents and a keen desire to develop positive relationships with various internal and external stakeholders, including residents, visitors to the community, employees, and elected officials.
The incumbent acts as a resource to others inside and outside the organization and consistently presents a professional attitude.
Major Responsibilities – Human Resources
Major Responsibilities – Office of the CAO
Minor
Occasional
QUALIFICATIONS / EDUCATION / EXPERIENCE:
SKILLS REQUIRED:
Note: The above is not intended to be an exhaustive list of all the responsibilities and activities required for this position but gives a general nature and level of work being performed by the incumbent.
HEALTH & SAFETY:
All personnel working at the Town of Slave Lake are governed by the Health & Safety Policy.
Please note:
How to apply:
Send your cover letter and resume ( ensuring to include the job title in your email subject heading ) to:
Human Resources, Town of Slave Lake
10 Main Street S.W. P.O. Box 1030, Slave Lake, Alberta T0G 2A0
The application review process will be ongoing and the positions will remain open until filled.
We thank all applicants for their interest; however, because of the volume of applications, we will contact only those under consideration. We will review all applications carefully to determine which candidates' qualifications and experience closely match our requirements.
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