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    Administrative Liaison, Shared Services - Toronto, Canada - Toronto District School Board

    Toronto District School Board
    Toronto District School Board Toronto, Canada

    2 weeks ago

    Default job background
    Description

    SCH II NE

    Administrative Liaison, Shared Services

    1 – Permanent Position

    Governance and Board Services

    Schedule II, Level 4

    (Non-Union – 12 Months)

    $69,723 - $82,955

    Overall Purpose:

    Reporting to the Senior Manager, Governance and Board Services, the Administrative Liaison, Shared Services is responsible for providing administrative support in a team environment supporting up to 22 trustees. The incumbents will be required to act as key liaison with parents and community members and staff at various levels including supervisory officers, school principals and vice-principals.

    Summary of Duties:

  • Act as a liaison with community members, organizations and constituents on behalf of the trustees;
  • Provide information to parents and the community on policy and emergent situations and respond to inquiries regarding Board policies and procedures and refer callers to the appropriate Board staff;
  • Respond to calls from parents, principals, media, Board staff, other educators and members of the community;
  • Act as a liaison with Board staff including supervisory officers, school principals and vice-principals;
  • Compose, edit and prepare correspondence;
  • Prepare and distribute information for meetings and create minutes of meetings as required;
  • Coordinate meetings and appointments on behalf of the trustees as required;
  • Share information with other Board staff;
  • Manage the trustees' Web pages on the Board's public Web site by posting information as requested and monitoring the relevance of the information;
  • Gather data and research matters, collating and interpreting the information as required and providing the results in an appropriate manner;
  • Monitor and track expenses related to activities of the department; gather data and analyze as required;
  • Order supplies and equipment;
  • Assist with preparation of the department's annual budget submission;
  • Administer employee information for the department, as required and update in a timely manner;
  • Provide confidential administrative support to trustees;
  • Attend regular meetings with executive support staff to ensure understanding of routines and new initiatives;
  • Support colleagues via sharing of best practices and other contributions as needs are identified;
  • Participate in ongoing staff development activities
  • Manage and maintain office records, ensuring accuracy and appropriate cross-referencing;
  • Manage relevant data;
  • Receive, track, forward, respond and/or follow-up incoming mail and prioritize written and verbal requests for the trustees' attention; and
  • Other duties as assigned.
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