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Vaughan

    Project Administrator, Commercial Mechanical - Vaughan, Canada - Plan Group

    Plan Group
    Plan Group Vaughan, Canada

    4 hours ago

    Default job background
    Full time
    Description

    Are you a master organizer who can multi-task in a dynamic, fast-paced environment? Does being a part of an organization that builds and works on complex projects excite you? Do you like being the "go-to" person who supports your team? Take the leap and make your mark at Plan Group

    As a Project Administrator , you will :

  • Generate monthly "New Business Report" and summarize for management review.
  • Update "Active Job List" and correspond with PM's on a monthly basis to track project status and completion dates.
  • Create monthly ToolWatch reports and distribute to PMs for their acknowledgement and action where required. Track and log PM acknowledgement.
  • Ensure compliance with LPR reporting by foreman. Create and distribute regular LPR reports per project.
  • Ensure foreman complete and submit two-week-look-ahead forms weekly. Log and record.
  • Manage Stabilization fund process, including tracking timesheets, supplier invoices, Consultant Sign-Off letters and submitting packages to Local Unions per project % complete intervals.
  • Completes and submits job startup request forms & prepares new job folders on network drives including uploading of estimating files. Complies all required documents (Form 1000, WSIB, COI, Bonding, H&S documents, etc.) at each project start to for submission to client.
  • Keep record and log of all active subcontractor regulated documents (Form 1000, WSIB, COI). *Non-subcontract service providers.
  • Prepares and compiles close out documents and coordinates with ECS for As-Built drawing completion.
  • Perform line material goods receipt entry in Coupa. Reconcile with original Purchase Requisition.
  • Setup user and project profiles in ProCore and enter budget ($,Hr) uploads.
  • Update and maintain all latest file templates. Archive obsolete copies, update new templates as directed.
  • Schedule and administer Department, Estimating Handover, & Post Construction meetings. Take and distribute minutes.
  • Maintains health and Safety training records for department (PMs, Coordinators, Foreman). Advise when training has expired.
  • Provide administrative support as required; schedule meetings, manage department files, mail distribution and uniform requests.

    • Our ideal candidate has:

  • A certificate or diploma in office or business administration.
  • Minimum of 2 years' administrative experience
  • Experience in the construction industry an asset
  • Ability to perform and communicate in a highly professional and effective manner.
  • Exceptional interpersonal and organizational skills and the ability to prioritize under pressure.
  • High level proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel) Adobe Acrobat.
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