Jobs
>
Vancouver

    Executive Assistant and Board Coordinator - Vancouver, Canada - College of Pharmacists of British Columbia

    College of Pharmacists of British Columbia
    College of Pharmacists of British Columbia Vancouver, Canada

    1 week ago

    Default job background
    Description

    Who We AreFounded in 1891, the College of Pharmacists of British Columbia is located on the traditional, ancestral and unceded lands of the xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh).

    The College is a BC health regulatory body and is a vital link in the chain of trust between patients, pharmacists and pharmacy technicians; Its job is to protect the health and safety of the public by licensing and regulating pharmacists and pharmacy technicians and the pharmacies where they practice.

    The College is responsible for making sure every pharmacist and pharmacy technician in BC is fully qualified and able to provide the public with safe and ethical pharmacy care.


    Achieving Excellence Canada's Gold Certification further establishes the College as a modern, relevant and progressive organization, which is able to continue to fulfill its duty to protect the public within an ever-changing provincial health landscape.

    The College believes in integrity, transparency, and excellence. As part of our team, you can expect to be treated professionally and with respect.

    We strive to work hard as a team to succeed, while supporting our staff in achieving a healthy work-life balance.

    Our ValuesAccountabilityWe value the importance of our work and take responsibility for our decision, words and actions.
    IntegrityWe act ethically, honestly and in good faith.

    Indigenous Cultural Safety and HumilityWe help to ensure that Indigenous Peoples have access to a culturally safe healthcare system, free from Indigenous-specific racism.

    RespectWe value the feelings, culture and preferences of others and recognize that they are as important as our own.


    Our Diversity, Equity and Inclusion CommitmentThe College is committed to helping our health system become culturally safe and free from Indigenous-specific racism.

    As recognized in our updated Strategic Plan and the In Plain Sight report, and acknowledged as a gap in our staff complement at the College, we are very interested in recruiting Indigenous individuals and encourage their applications.

    We are committed to fostering, cultivating, and preserving a culture of diversity, equity and inclusion.

    The College seeks to attract, retain, and develop a qualified, capable, and diverse workforce that that is reflective of all our communities.

    We are committed to employment equity by ensuring all human resource practices comply with the provisions of the Human Rights Code, address unintentional bias and are impartial, fair and honest.

    The College also fosters a welcoming, inclusive, and respectful environment where ongoing diversity, equity and inclusion learning and training are offered; cultural and social awareness are provided; and religious observances are acknowledged.

    About the RoleBased in the BC lower mainland, the College is seeking a resourceful, innovative and proactive individual with over 5 years of relevant work experience in supporting executive or senior positions (or an equivalent combination of education and experience) to take on the role of

    Executive Assistant and Board Coordinator .

    This position is responsible for providing senior administrative services to the Registrar and CEO, the Executive Team and the Board and ensures operating standards are met in alignment with the College's commitments, values and policies.

    The successful candidate will have exceptional skills in schedule management and meeting coordination.

    In addition to being very organized, the individual has a strong business sense and can decipher priorities and make sound judgment calls when needed.

    As well, it would be an asset for the Executive Assistant and Board Coordinator to have worked in a regulatory/professional organization or had training in anti-racism and/or diversity, equity and inclusion and/or Indigenous Cultural Safety.

    Essential Duties

    Support to the Registrar/CEOActs as a key point of contact between the Registrar/CEO and internal/external contacts.
    Provides extensive schedule management, meeting coordination and travel coordination.

    Ensures meeting materials and background information are available for review by the Registrar/CEO.Assists the Registrar/CEO with keeping track of outstanding action items and deliverables.

    Prepares and drafts correspondence documents and confidential materials for the Registrar/CEO.Prepares and reconciles Registrar/CEO monthly expenses and reports.
    Reviews Registrar/CEO's mail and other incoming correspondence.
    Provides other day-to day support to the Registrar/CEO as required.

    As directed by the Registrar/CEO, provides assistance to the other Executive Team members with extensive schedule management, travel coordination, preparation of documents, preparation and reconciliation of Executive Team monthly expenses and reports and other miscellaneous duties.

    Support to the BoardMakes arrangements for Board meetings, Annual General Meetings and other Board events.
    Drafts Board meeting agendas, compiles Board meeting briefing materials, and provides them to the Registrar/CEO for their final review.

    Posts finalized Board meeting materials on the Board portal for access and review by Board members, Executive Team and Directors.

    Coordinates Board meeting presentations.
    Coordinates all arrangements for Board meetings including setup, catering, etc.
    Attends all Board meetings and takes minutes.
    Coordinates meetings with the Executive Team and Directors for regular Board meeting preparations and debriefs.
    Documents Board action items for the Executive Team to review on a regular basis.

    Coordinates accommodations for Board members and provides other support to the Board as directed by the Registrar/CEO.Plans the Annual General Meeting and Board events as required.

    Works with the Board Governance and Correspondence Specialist to coordinate the annual Board election process from start to finish.
    Provides recommendations for continuous quality improvement in all processes and procedures that the role is responsible for.

    Maintains the Board portal ensuring all Board resources are current and are available to the Board; continues to find ways to improve the usability of the Board portal.

    Support to the Governance Committee and other Board CommitteesAt the direction of the Registrar/CEO, provides support for Board Committees.
    Coordinates and schedules meetings, gathers committee briefing materials and ensures appropriate executive approval as necessary.
    Compiles briefing materials for posting to committee sites.
    Attends meetings and takes minutes as requested.
    Coordinates the College Committee selection process at least once a year.
    Maintains College committee membership information and terms of reference on College records.
    Coordinates onboarding/offboarding requirements for committees.


    Qualifications, Skills and KnowledgePost-secondary education with at least 5 years of relevant work experience in supporting an executive position (or an equivalent combination of education and experience)Experience working in a regulatory/professional organization an assetAnti-racism and/or diversity, equity and inclusion training or equivalent self-directed training is an assetIndigenous Cultural Safety training or equivalent self-directed training is an assetExtensive skills in schedule management and meeting coordinationProficient in Microsoft Office (Intermediate to Advanced level in Outlook, Word, Excel, PowerPoint)Excellent written and verbal communication skillsDigital acumen with an understanding of adopting or using appropriate technologies.

    Exceptional time management abilities to organize work duties and set prioritiesAbility to exercise diplomacy, tact and discretion when working with confidential/sensitive informationAbility to build and maintain effective working relationships with all partnersAbility to maintain tact when dealing with diverse groups of people with different personalitiesAbility to deliver results under pressure and manage own emotionsAbility to use a common sense approach and demonstrate sound judgementStrong detail orientation and drive for accuracyAbility to problem solve and analyze situations to recommend solutionsCommitment to continual learning and a drive for intellectual curiosity to innovate and improveCommitment to excellence.

    Salary and BenefitsThe compensation for this position is $69,000 to $83,000 annually based on a 35-hour work week.


    The College provides a total rewards program that includes competitive compensation, extended healthcare, a defined benefit pension plan and other benefits.

    We offer opportunities for personal and professional growth; provide flexibility; strive for work-life balance; and provide an excellent and dynamic work environment where innovation, teamwork and creativity are highly valued.

    We have a flexible work environment that includes a hybrid work model with an assigned schedule.

    How to ApplyThe College offers accommodation for applicants with disabilities to take part in the selection process. Please let us know if an accommodation is required when you are contacted about an interview and/or assessment. All information in relation to accommodation is kept confidential.

    Please submit a cover letter and resume by end of day

    Friday, April 26, 2024.


    This opportunity will remain posted until filled; however, priority consideration will be given to those who apply by the deadline.

    References, education and professional credential verifications, and a criminal record check may be required for all final candidates.

    *Please note that applications will not be kept on file and only applicants selected for an interview will be contacted.
  • Métis Nation British Columbia

    Board Secretariat Coordinator

    1 week ago

    Métis Nation British Columbia Surrey, Canada

    **Métis Nation British Columbia**: · **Board Secretariat Coordinator**: · **Competition #** · 24-042 · **Compensation** · $55,000 - $65,000 · **Classification** · Coordinator 1 · **Location** · Surrey · **Period of Employment** · Permanent · **Hours Per Week** · 37.5 · **Hours of ...

  • Jewish Federation

    Board Coordinator, JWest

    1 week ago

    Jewish Federation Vancouver, Canada Part time

    Job Title: Board Coordinator, JWest · Start Date: March 2024 · Employment Type: Part-time contract · Reporting to: The role reports to Matthew Carter (JWest Project CEO). It also involves working with Bill Levine (Chair of JWest Foundation), David Porte (Chair of JWest Developme ...

  • PHSA

    Administrative Coordinator, Review Board and

    3 days ago

    PHSA Port Coquitlam, Canada

    **Job Summary**: · In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety ...

  • College of Pharmacists of British Columbia

    Executive Assistant and Board Coordinator

    1 week ago

    College of Pharmacists of British Columbia Vancouver, Canada

    Who We Are · Founded in 1891, the College of Pharmacists of British Columbia is located on the traditional, ancestral and unceded lands of the xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh). The College is a BC health regulatory body and is a vi ...

  • ITREB

    Operations Coordinator for Education Board for BC

    5 days ago

    ITREB British Columbia, Canada

    About the Program · The Aga Khan Education Board for BC aims to improve quality of life and human development of children, youth, and young adults through education, with a deliberate focus on serving the vulnerable. About the Role · Reporting to BC's Chairman and Honorary Se ...

  • Finning Canada

    Assistant Corporate Secretary

    1 week ago

    Finning Canada Vancouver, Canada

    Company: · Finning Canada · Number of Openings: · 1 · Worker Type: · Temporary · Position Overview: · The Assistant Corporate Secretary is a key member of the corporate secretarial team working under the supervision and direction of the Corporate Secretary, and occasionally the G ...

  • Lithium Americas

    Corporate Counsel/corporate Secretary

    4 days ago

    Lithium Americas Vancouver, Canada

    Lithium Americas Corp. is a development-stage company with a focus on developing a sustainable, diversified supply of lithium chemicals that underpin the future of energy storage and mobile transportation. We unlock value through safe operation of our sites, understanding the key ...

  • Trout Lake Community Centre Association

    Board Administrator

    3 days ago

    Trout Lake Community Centre Association Vancouver, Canada

    The Trout Lake Community Centre Association (TLCCA) is looking for a full-time Board administrator to join our incredible team. · **Who We Are** · TLCCA is the charity that has been working behind the scenes at Trout Lake Community Centre (TLCC) since 1956. Led by an elected, unp ...

  • University of British Columbia

    Geering Up School Programs Coordinator

    1 week ago

    University of British Columbia Vancouver, Canada

    Staff - Non Union · Job Category · M&P - AAPS · Job Profile · AAPS Salaried - Educational Programming, Level A · Job Title · Geering Up School Programs Coordinator · Department · Geering Up & Outreach Program | School Programs | Dean's Office | Faculty of Applied Science · Compen ...

  • InspireHealth

    Special Projects

    1 week ago

    InspireHealth Vancouver, Canada

    What if you could work every day with a renewed sense of purpose and direction, confident that your work enhances the quality of life, health, and well-being of people living with cancer and their families? Bring your passion for organization, innovation, communication, building ...

  • University of British Columbia

    Administrative Assistant

    3 days ago

    University of British Columbia Vancouver, Canada

    Staff - Union · Job Category · CUPE 2950 · Job Profile · CUPE 2950 Salaried - Administrative Support 4 (Gr8) · Job Title · Administrative Assistant · Department · Leadership | Pension Office | Central Human Resources · Compensation Range · $4, $4,953.00 CAD Monthly · Posting End ...

  • Community Land Trust

    Co-operative Housing Manager

    1 week ago

    Community Land Trust Metro Vancouver Regional District, Canada

    **JOB DESCRIPTION**: · **CO-OP MANAGER** · The Co-op Manager is responsible for the day-to-day management and maintenance coordination of the housing co-operative. They are the first on-site point of contact and respond diligently and expeditiously to all inquiries, concerns or e ...

  • Chinese Canadian Museum Society of BC

    Board Administrator and Liaison

    1 week ago

    Chinese Canadian Museum Society of BC Vancouver, Canada

    Chinese Canadian Museum (CCM) is seeking an experienced person for the position of **Board Administrator and Liaison**. · Reporting to the CEO, this position supports the Board of Directors, Committees and other staff as required. They will carry out various administrative duties ...

  • School District #39 (Vancouver)

    Executive Assistant to The Secretary Treasurer and

    23 hours ago

    School District #39 (Vancouver) Vancouver, Canada

    Executive Assistant · to the Secretary Treasurer and Board of Education · **Salary Range**: $81,344.00 to $95,699.00 · With deep gratitude and respect, we are honoured to be learning and unlearning on the ancestral and unceded lands of the h?n?q??min??m? speaking people of x?m?θk ...

  • University of British Columbia

    Assistant Concessions and Front of House

    1 week ago

    University of British Columbia Vancouver, Canada

    Staff - Union · Job Category · CUPE 2950 · Job Profile · CUPE 2950 Hourly - Assistant Front of House Coordinator · Job Title · Assistant Concessions and Front of House Coordinator-3 · Department · FOH & TIX Support | Chan Centre for the Performing Arts · Compensation Range · $ $2 ...

  • Chan Centre

    Assistant Concessions and Front of House Coordinator

    1 week ago

    Chan Centre Vancouver, Canada

    Chan Centre · - Front-line · - Part Time | · - Casual/On-call · - 6265 Crescent Road Vancouver · - 2 position available · - Assessible Employer: Yes · - Open to International applicants with valid Canadian Work permits: Yes · Posted on May 10, 2023 · POSITION FUNCTION · 50% Conce ...

  • Stanley Park Ecology Society

    Education Manager

    1 week ago

    Stanley Park Ecology Society Vancouver, Canada

    The mission of Stanley Park Ecology Society (SPES) is education, research, and conservation rooted in Stanley Park. We celebrate diversity and are committed to fostering an inclusive workplace that reflects and expands the community that we serve. · Reporting to the Executive Dir ...

  • University of British Columbia

    Assistant Concessions and Front of House

    4 days ago

    University of British Columbia Vancouver, Canada

    Staff - Union · Job Category · CUPE 2950 · Job Profile · CUPE 2950 Hourly - Assistant Front of House Coordinator · Job Title · Assistant Concessions and Front of House Coordinator-3 · Department · FOH & TIX Support | Chan Centre for the Performing Arts · Compensation Range · $ $2 ...

  • Stanley Park Ecology Society

    Urban Wildlife Program Coordinator

    5 days ago

    Stanley Park Ecology Society Vancouver, Canada

    **URBAN WILDLIFE PROGRAM COORDINATOR** · The Mission of Stanley Park Ecology Society (SPES) is education, conservation, and research rooted in Stanley Park. We celebrate diversity and are committed to fostering an inclusive workplace that reflects and expands the community that w ...

  • COHO Management and Services Society

    Co-op Manager

    1 week ago

    COHO Management and Services Society Vancouver, Canada

    **PROPERTY MANAGEMENT COORDINATOR** · **Would you like to work for a non-profit company that has 30 years on their plate of providing property management for BC's affordable housing? COHO Management Services Society is not only BC's largest provider of property management service ...