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    Finance and Grants Officer - Halifax Regional Municipality, Canada - Dalhousie University

    Dalhousie University
    Dalhousie University Halifax Regional Municipality, Canada

    3 weeks ago

    Default job background
    Full time
    Description
    Job Summary

    Reporting to the Finance Manager, the Finance and Grants Officer will provide financial and administrative support in the day-to-day running of the Dallaire Institute's Finance Department and Grant Department. This will include handling of source documentation, recording of data, month-end processes and reconciliations and preparation of financial reports. The Finance and Grants Officer will also monitor the finance activities in the organization's overseas field offices and work closely with field finance officers.

    Key Responsibilities

  • Liaise regularly with Dalhousie Financial Services and Payroll departments regarding payment of invoices and salaries, recording of income and providing financial data on request.
  • Ensure financial transactions are properly authorized and have adequate supporting documentation.
  • Support the Finance Manager and Grant Manager in ensuring procurement processes are followed according to Dalhousie University and donor procurement good practice guidelines.
  • Receive and review monthly cashflow requests from the field offices, review of monthly bank, and submit them to the Finance Manager for approval before onward timely submission to Dalhousie University for payment.
  • Provide capacity development support (either mentoring or coaching) to the finance officers in the field offices.
  • Contribute to regular financial reporting in accordance with internal deadlines and donor requirements as well as assist in the reconciliation of The Dallaire Institute financial data with that of Dalhousie University systems.

    • Note

    The successful applicant will be eligible for hybrid work (a combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

    Required Qualifications

  • Bachelor's degree in finance, accounting, or business administration with a minimum of 2 years of related experience in finance, grants, accounting, and administration, for a non-profit organization.
  • Proven experience in managing budgets and multiple administrative and finance tasks.
  • Ability to work in a fast-paced environment with multiple competing priorities and deadlines with excellent prioritization and time management skills.
  • Ability to work effectively and collaboratively in a team as well as being flexible and adaptable working in an hybrid environment.
  • Advanced proficiency in Microsoft Excel.
  • Demonstrated ability to work effectively across multicultural, multilingual, and multidisciplinary teams.
  • Excellent written and verbal communication skills in English.
  • Ability to coach field officers.

    • Assets

    Additional Information

    Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a voluntary RRSP, health and dental plans and an employee and family assistance program.

    Application Consideration

    We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.

    Diversity Statement

    Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community.

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