- Receives notification regarding absences from unit/house, other designated areas;
- Effectively communicates with management, staff and external stakeholders to gather/distribute information, to collaborate and to promote effective replacement staffing;
- Contacts employees according to unit/house/area management 's direction and shift availability. Offers shifts according to ONA and CUPE collective agreements;
- Schedules unit/house/area staff according to ONA and CUPE collective agreements. Enters all shift changes into Meditech, and follows Providence Healthcare policies and procedures regarding staffing;
- Contacts employees for shift availability, updates Meditech accordingly;
- Follows replacement-staffing guidelines for non-unionized staff;
- Notifies unit/house/area of employee scheduled for shift replacement;
- Keeps unit/house/area informed of ongoing staffing shift status. Notifies RN in charge or designate of no available staff;
- Works collaboratively with Administrative Assistants, RN in charge or designate, Patient Care Managers/ Houses Clinical Managers, Manager-on-call, Director Program Operations to develop solutions to replacement staffing problems;
- Coordinates communication and plan of action between administrative assistants, Patient Care Manger/Houses Clinical Manager, Manager-on-call and Nurse-in-charge;
- Consults with Patient Care Manager/Houses Clinical Manager, RN-in-charge or designate, Manager-on-call for direction;
- Reports problems, issues, concerns and problem status where appropriate to relevant Patient Care Manager/Houses Clinical Managers, Manager-on-call, Director Program Operations;
- Works with Houses Clinical Managers, Patient Care Managers, administrative assistants- and others to assess replacement-staffing needs during the week and weekends/stat holidays;
- Hands-off staffing information to Administrative Assistants, Reception during off hours for continuity;
- Enters all communication with employees, agencies and units/areas into Meditech/spreadsheet, database etc.;
- Calls agencies to request staff when no Providence Healthcare staff is available or as required. Cancels agency staff as per contracts;
- Posts, changes and inputs casual shift availability;
- Utilizes word processing, data base computer programs to complete staff scheduling memos, develops forms, maintain records or lists any other information as required;
- Assists unit/houses/areas with patient/resident/client transfers to acute care by completing photocopying, faxing.
- Minimum Grade 12 education is required. College diploma or university degree preferred;
- Previous healthcare experience an asset;
- Previous experience with staff scheduling an asset;
- This position requires initiative, excellent computer, communication, listening, and interpersonal skills;
- Attention to detail;
- Good common sense and critical thinking skills;
- Ability to work in a fast paced team environment;
- Negotiation and conflict management skills are essential;
- Comfort and ability to use cell phones, pagers, fax and telephone systems;
- Experience with word processing, spreadsheets, databases is necessary. Microsoft Office and Microsoft Outlook is required;
- Very good attendance record;
- Good performance record.
-
Staffing Officer
1 week ago
Health and rehab research Inc. Mississauga, CanadaDurée de l'emploi: Permanent · - Langue de travail: Anglais · - Heures de travail: 40 to 44 hours per week · - Education: · - Expérience: · **Education**: · - College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year · **Work set ...
-
Staffing Officer
1 week ago
Health and rehab research Inc. Mississauga, CanadaWork Term: Permanent · - Work Language: English · - Hours: 40 to 44 hours per week · - Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year · - Experience: 1 year to less than 2 years · **Work setting**: · - Healt ...
-
Supervisor Staffing Office
1 week ago
Carecor Health Services Toronto, CanadaToronto · **Job Description**: · Why Join Us · Our reputation of quality is enhanced by the dedication of our people and the relationships we build. We are committed to connecting employees with flexible and rewarding work. Our "exemplary standing" with Accreditation Canada is he ...
-
Scheduling Coordinator, Staffing Office
1 day ago
Markham Stouffville Hospital Corporation Markham, Canada Full time**Land Acknowledgement**: · Oak Valley Health honours the traditional territory of the closest Indigenous communities, the Chippewas (chi-puh-waas) of Georgina Island and the Mississaugas of Scugog Island. The Haudenosaunee (Ho-de-no-shau-nee) and Anishinaabe (Ah-nish-in-ah-beh) ...
-
Scheduling Coordinator, Staffing Office
5 days ago
Oak Valley Health Markham, Canada Part time**Land acknowledgement**: · Oak Valley Health honours the traditional territory of the closest Indigenous communities, the Chippewas (chi-puh-waas) of Georgina Island and the Mississaugas of Scugog Island. The Haudenosaunee (Ho-de-no-shau-nee) and Anishinaabe (Ah-nish-in-ah-beh) ...
-
Administrative Coordinator, Staffing Office
1 week ago
Unity Health Toronto Toronto, Canada**ADMINISTRATIVE COORDINATOR, STAFFING OFFICE RESOURCE TEAM** (JOB ID: 209)**: · : · This position provides replacement-staffing services to the Hospital units, Houses floors and other designated areas of Providence Healthcare. Collaboratively works with Patient Care Managers, Re ...
-
Unity Health Toronto Toronto, Canada: · This position provides replacement-staffing services to the Hospital units, Houses floors and other designated areas of Providence Healthcare. Collaboratively works with Patient Care Managers, Resident Care Managers, Administrative Assistants, Nurses and others to ensure ther ...
-
Administrative Coordinator Staffing Office
1 week ago
St Michael's hospital Scarborough, Canada Full timeAdministrative Coordinator Staffing Office (Job ID: 4377) · POSITION SUMMARY: · This position provides replacement-staffing services to the Hospital units, Houses floors and other designated areas of Providence Healthcare. Collaboratively works with Patient Care Managers, Residen ...
-
staffing officer
4 days ago
Health and rehab research Inc. Mississauga, CanadaDurée de l'emploi: Permanent · Langue de travail: Anglais · Heures de travail: 40 to 44 hours per week · Education: · Expérience: · Education · College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year · Work setting · Health c ...
-
staffing officer
3 days ago
Health and rehab research Inc. Mississauga, CanadaWork Term: Permanent · Work Language: English · Hours: 40 to 44 hours per week · Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year · Experience: 1 year to less than 2 years · Work setting · Health care institut ...
-
Scheduling Coordinator, Staffing Office
1 day ago
Oak Valley Health Markham, Canada Full time/RegularOverview · 48_Advise Created with Sketch. Position summary · The Schedule Coordinator will work under the direction of the Staffing Office Supervisor and in collaboration with the other Schedule Coordinators, managers, shift managers and Clinical Leaders to ensure safe staffing ...
-
Scheduling Coordinator, Staffing Office
6 days ago
Oak Valley Health Markham, Canada Full timeLand Acknowledgement: · Oak Valley Health honours the traditional territory of the closest Indigenous communities, the Chippewas (chi-puh-waas) of Georgina Island and the Mississaugas of Scugog Island. The Haudenosaunee (Ho-de-no-shau-nee) and Anishinaabe (Ah-nish-in-ah-beh) have ...
-
Scheduling Coordinator, Staffing Office
3 days ago
Oak Valley Health Markham, Canada Full time/Regular· Land Acknowledgement: · Oak Valley Health honours the traditional territory of the closest Indigenous communities, the Chippewas (chi-puh-waas) of Georgina Island and the Mississaugas of Scugog Island. The Haudenosaunee (Ho-de-no-shau-nee) and Anishinaabe (Ah-nish-in-ah-beh) ...
-
Scheduling Coordinator, Staffing Office
5 days ago
Oak Valley Health Markham, Canada Part timeOverview · 48_Talent Acquisition Created with Sketch. Who you are · You encompass Oak Valley Health's core values and live the words of respect, trust, commitment, compassion and courage.You are a patient and/or client centered individual who performs at an exemplary standard.Y ...
-
Scheduling Coordinator, Staffing Office
3 days ago
Oak Valley Health Markham, Canada Part time· Land acknowledgement: · Oak Valley Health honours the traditional territory of the closest Indigenous communities, the Chippewas (chi-puh-waas) of Georgina Island and the Mississaugas of Scugog Island. The Haudenosaunee (Ho-de-no-shau-nee) and Anishinaabe (Ah-nish-in-ah-beh) ...
-
Scheduling Coordinator, Staffing Office
3 days ago
Oak Valley Health Markham, Canada Part timeLand acknowledgement: · Oak Valley Health honours the traditional territory of the closest Indigenous communities, the Chippewas (chi-puh-waas) of Georgina Island and the Mississaugas of Scugog Island. The Haudenosaunee (Ho-de-no-shau-nee) and Anishinaabe (Ah-nish-in-ah-beh) have ...
-
Scheduling Coordinator, Staffing Office
3 weeks ago
Markham Stouffville Hospital Corporation Markham, Canada Full timeLand Acknowledgement: · Oak Valley Health honours the traditional territory of the closest Indigenous communities, the Chippewas (chi-puh-waas) of Georgina Island and the Mississaugas of Scugog Island. The Haudenosaunee (Ho-de-no-shau-nee) and Anishinaabe (Ah-nish-in-ah-beh) have ...
-
Scheduling Coordinator, Staffing Office
6 days ago
Markham Stouffville Hospital Corporation Markham, Canada Part timeLand acknowledgement: · Oak Valley Health honours the traditional territory of the closest Indigenous communities, the Chippewas (chi-puh-waas) of Georgina Island and the Mississaugas of Scugog Island. The Haudenosaunee (Ho-de-no-shau-nee) and Anishinaabe (Ah-nish-in-ah-beh) have ...
-
Dental Office Manager
3 days ago
The Tooth Corner Scarborough, CanadaThe Manager bears the primary responsibility for ensuring the efficient operation of the clinics, providing support to staff, including associates and sub-contractors, and meeting the clinical, staffing, and operational needs in support and collaboration with the Regional Office ...
-
Staffing Specialist
1 week ago
Peopleready Scarborough, CanadaStaffing Specialist - Scarborough, ON · Scarborough, Ontario, Canada · **JOB DESCRIPTION** · **Location: Scarborough, ON, CA** · Are you looking for immediate work and that makes an immediate positive impact? Are you the type of person who loves diversity in your work day? We're ...
Administrative Coordinator Staffing Office - Scarborough, Canada - St Michael's hospital
Description
Administrative Coordinator Staffing Office (Job ID: 4376)
POSITION SUMMARY:
This position provides replacement-staffing services to the Hospital units, Houses floors and other designated areas of Providence Healthcare. Collaboratively works with Patient Care Managers, Resident Care Managers, Administrative Assistants, Nurses and others to ensure there is adequate staffing on every unit/house for every shift, every day. All duties are performed in accordance with the Providence Healthcare's Mission and Values.
MAJOR RESPONSIBILITIES:
QUALIFICATIONS/SKILLS REQUIRIED:
Note:
As a condition of employment, all external hires will be required to submit proof of COVID-19 vaccination or documentation unless a valid accommodation under the Ontario Human Rights Code exists. Please note, if you are extended an offer of employment, you will be required to provide proof of vaccination in Ontario QR Code format. All internal candidates must be in compliance with Unity Health Toronto¿s COVID-19 Vaccination Policy.