Administrative Assistant - Etobicoke, Canada - Humber

Humber

Verified Company

Etobicoke, Canada

4 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Assistant - ITS - NFT Admin

Find Your Spot at Humber
At Humber, our career paths open up a world of infinite possibilities for you to explore. People are at the heart of the Humber experience.

Here, every day we work shoulder to shoulder to deliver excellence, and in doing so, we redefine what it means to be a leader in polytechnic education.

Humber employees are a diverse group of committed, caring and fun-loving people.

We take finding and growing the right talent very seriously. We strive to find and nurture extraordinary employees who bring their best each day.

If you are interested in working in higher education and are looking to contribute to the largest polytechnic College in Ontario, as we shape the future of our students and communities, here is your opportunity to join our team.

We provide leadership for the continuous development of a secure, flexible, and dependable IT environment that is built on a foundation of transparency, collaboration, client focus, and respect.

Together we transform Client ideas into results, leverage technology to enable student engagement and success, support students and employees in the journey of discovery, deliver integrated technology solutions to improve collaboration and communication across the Humber community and improve business processes and enable better decision making through improved outcome measurement.

Information Technology Services is always striving to enhance the IT experience for students, staff, and visitors.

Job Details

Position Title:
Administrative Assistant, ITS

Status:
NFT Admin

Hours:37.5 Hours/week

Department:
Information Technology Services

Campus/Location:
North Campus - Hybrid model (a mix of home and in-office workdays)

Payband/ Hourly Rate:
NFT Admin 03 $56,868

What you will do:

Under the general direction of the Strategic Program Director, Admissions and Enrolment Rethinking and CRM Centre of Excellence in ITS Enterprise Applications, the Administrative Assistant is responsible for providing confidential office and administrative support for the IT Enterprise Applications management team, supporting the development and tracking of operational budgets, processing, developing and maintaining reporting dashboards for processes across the IT Enterprise Applications portfolio with a focus on the Admissions and Enrolment Rethinking and CRM Centre of Excellence initiatives.

Other Responsibilities Will Include:

Creating and tracking both operational and capital budgets, and preparing and tracking department invoices
Book travel arrangements and submit and reconcile expense reports
Maintaining schedules, planning events, and coordinating meetings or events
Creating and maintaining dashboards and regularly scheduled reports
Produce and distribute correspondence memos, letters, faxes, and forms including taking accurate meeting notes, actions and agendas for regulary scheduled meetings
Research and creates presentations
Develop and maintain a digital filing system
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
Ensure operation of equipment and software for team by tracking and following up on completion of preventive maintenance requirements; warranty expirations, calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Cover the onsite admin role for ITS when required
Handle sensitive information in a confidential manner
Develop and update administrative systems.
Procurement activities including adhering to Humber's Procurement processes for external services/purchases
Liaising with external vendors
Contract management including adhering to the process for legal review and approval of contracts and agreements.

What you bring to the role:

Basic Qualifications

Minimum of 5 years' experience providing Administrative Assistant support in a fastpaced environment
Exceptional proficiency in Office 365 (Word, Excel, Power Point, Teams, Planner
Power Apps would be a benefit)

Preferred Qualifications

Ability to handle administrative details independently, while exercising good judgment in keeping team members adequately informed
High levels of integrity and discretion
Strong analytical skills and attention to detail
Excellent written and verbal communication skills
Ability to quickly learn the organizational structure and objectives of the team
Team orientated philosophy
Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
Ability to communicate effectively with a variety of constituent groups such as senior management, peers, and outside contacts

What's In it for you?