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Saskatoon

    HR Administration Specialist - Saskatoon, Canada - University of Saskatchewan

    University of Saskatchewan
    University of Saskatchewan Saskatoon, Canada

    2 weeks ago

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    Description

    HR Administration Specialist

    Primary Purpose : The HR Administration Specialist provides high quality and efficient Human Resource information processing, support and contributes to an effective, collaborative, service-oriented work environment to assist the university in achieving its teaching and research goals.

    Nature of Work: Reporting to the Manager, HR Data Administration and Payroll Operations, the HR Administration Specialist is an experienced, partner-focused professional who contributes to service-oriented HR administrative services and the continued enhancement of shared services at USask. This position maintains professional working relationships with a diverse group of partners. This Specialist plays a key role in a dynamic, partner-facing environment at USask. This position demands efficient task management, accurate data entry, the ability to work independently in a complex setting with tight deadlines, and skillful workflow planning to meet varying demands, peak periods, and unexpected challenges. This position operates across multiple complex systems and processes; requires professional and independent judgement to determine the appropriate course of action.

    Typical Duties:

  • Provides proficient administration, processing, and support of human resource and payroll functions, including dealing with complex requests. Initiates discussion to resolve issues or conflicts and plays a key role in coaching and mentoring less experienced staff.
  • Accurate and compliant entry of human resource information entered in the University's HRIS system, including the assessment of employment and non-employment transactions paid to individuals.
  • Determines eligibility and ensures the required pension and benefit deductions are set up, and correctly align with the universities' multiple employment agreements.
  • Accesses, and enters information into human resource information system, finance system software applications and technical support tools (, knowledge base, case management system).
  • Audit, distribute, and obtain required HR information and documentation to support pay actions (including compliance requirements for collective agreements) and required immigration documentation from USask partners.
  • Actively collaborates with colleagues and stakeholders (Functional Central Offices/Centres of Excellence, Strategic Business Advisors, Administrative Networks, Colleges/Units, and other ConnectionPoint teams) to ensure seamless, efficient resolution and/or routing of outstanding payroll enquiries and associated HR administrative processing.
  • Reduce risk by remaining current with and adhering to university policies, guidelines and processes, collective agreements and relevant legislation that may have a significant impact on the payroll and service payment processes.
  • Contribute to partner experience and process improvements by providing technology and process feedback to the Manager and internal stakeholders to improve ConnectionPoint administrative services and operations.
  • Issues new funds, change existing funds, transfer funds (within financial system), and provides allocations (through JV's) for professional development (APEF/DSAE) and other institutional awards.
  • Review and process required salary and benefits financial journal vouchers to align with partners' funding requests.
  • Actively collaborates with colleagues and stakeholders (Functional Central Offices/Centres of Excellence, Strategic Business Advisors, Administrative Networks, Colleges/Units, and other ConnectionPoint teams) to ensure seamless, efficient resolution and/or routing of outstanding enquiries.
  • Adapts new methods and practices to maintain a high rate of efficiency.
  • Assist with peer-to-peer training, with guidance from the Team Lead and/or Manager.
  • Perform other related duties as required.

    • Education: A post-secondary diploma or degree, or an equivalent combination of education and related experience.

    Experience:

  • 2-3 years of human resource experience administering salary and benefit plans within a unionized, diverse, and customer orientated workplace.
  • Subject matter knowledge of human resource information systems administrative processes and financial practices

    • Skills:

  • Effective interpersonal and communication skills, both written and verbal; highly effective public and customer relations skills, including the ability to provide timely and courteous service with a tactful and firm approach.
  • Effective relationship building skills.
  • Ability to work independently and collaboratively with internal and external stakeholders.
  • Demonstrated accuracy in data entry, the ability to multitask and maintain attention to detail.
  • Demonstrated organizational and time-management skills in a fast-paced environment.
  • Proficient with computer information and processing systems used such as the University of Saskatchewan Human Resource Information System (AboutUS), Finance System (Banner), and software programs and applications ( SharePoint Online, Microsoft Office)
  • Proven problem-solving abilities; confidence to make decisions and the ability to communicate them as appropriate.
  • Demonstrated understanding of general accounting principles and ability process and review financial transactions.
  • Demonstrated experience working in case management systems will be considered an asset.
  • Working knowledge of all University of Saskatchewan collective agreements and workflow processes would be considered an asset.
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