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Education Coordinator - Canada - The University of British Columbia
Description
Sub-Specialty Education Manager page is loaded Sub-Specialty Education ManagerApply remote type This position is eligible for a hybrid work arrangement, however, may be subject to change due to operational requirements.
locations UBC Off-Campus Hospital Sites time type Part time posted on Posted 2 Days Ago job requisition id JR17001 Staff - Non Union Job CategorySub-Specialty Education Manager Department
Undergraduate Medical Education Support | Department of Medicine | Faculty of Medicine Compensation Range
$00 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for a position. This position is located within a health-care facility, therefore, the successful candidate will be required to provide verification of full vaccination against Covid-19 provided prior to the start date, as required by a provincial health mandate.
Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
The Sub-Specialty Education Manager is responsible for providing administrative oversight to all sixteen (16) sub-specialty training programs within the clinical divisions in the Department of Medicine, ensuring that all programs are compliant with the Royal College of Physicians and Surgeons of Canada's (RCPSC) accreditation standards and the Faculty of Medicine's Postgraduate Medical Education Office's (PGME) policies and guidelines.
The position reviews program documentation, makes recommendations for improvements, assists with operationalizing necessary changes, and follows up on progress with the Sub-Specialty Education Program Directors.
The position provides administrative management to the Sub-Specialty Education Program Staff, provides direction and advice to the Sub-Specialty Education Program Directors, and provides relevant training and support in Workday and TTPS (teaching tracking payment system).
Where possible, this position will also standardize the administrative functions within the sub-specialty education training programs.In addition, this position will oversee all aspects and ensure continuity of sub-specialty faculty administrative appointments (new appointments and renewals), as well as coordinate the submission of all sub-specialty education training program teaching payments prior and Department of Medicine Standing Committee payments.
Organizational Status The position will report to the Senior Education Manager and will take work direction from the Director of Administration and the Sub-Specialty Program Directors.
This position will regularly interact with faculty, staff, and trainees, at all levels within the Department of Medicine and its divisions and programs.
This position will also regularly liaise with units external to the Department such as the Faculty of Medicine's Postgraduate Medical Education (PGME) Office and Finance Team.
The Department of Medicine's Administration Office is located in the Diamond Health Care Centre (DHCC) at the VGH Hospital site.
This position may be required to travel to other sites (UBC Point Grey, St. as well as work flexible hours (early morning and evenings) and flexibility to move onsite work days as needed.Develops standardized resources, manuals, systems, tools and appropriate policies and procedures across the sub-specialty training programs where needed and where possible, ensuring initiatives are in alignment with Faculty of Medicine and UBC policies and procedures.
Approves Program Staff leave requests in Workday. Ensures staffing and classification equity amongst all residency training programs as positions become vacant.Works with the sub-specialty training programs to establish administrative goals and objectives; Works with the Program Directors to investigate sub-specialty training program administrative issues as needed; oversees the implementation of solutions as needed.
In conjunction with the Program Directors and Division Heads (as needed), writes job descriptions, interview and in-basket questions, recruits including completing reference checks, performance manages, and in collaboration with the Program Directors and Division Heads (as needed) makes decisions on terminations of Program Staff.
Sits on the interview committee for faculty administrative positions in each sub-specialty training program. Coordinates faculty administrative reappointments and job postings.On-boards and trains new Program Staff on common processes and non-program specific practices and policies. Participates and advises in the planning, development, administration and continuous improvement initiatives within the sub-specialty training programs.
Provides information, guidance and advice to all levels of the sub-specialty training programs including faculty members who hold administrative positions.
Disseminates relevant Department of Medicine and Faculty of Medicine information to the sub-specialty training programs.Manages the teaching payments for all residency programs, ensuring adherence to the Ministry of Health budget and Faculty of Medicine and UBC policies.
Acts as the TTPS validator for those smaller sub-specialty training programs that do not have a supervisor within the program.
Provides training to Program Staff on how to process relevant expense reports in Workday. Liaises with stakeholders who are both external and internal to UBC, building effective working relationships.Works a flexible schedule as needed to accommodate meetings and events.
Due to the profile of the sub-specialty training programs, this position must exercise appropriate judgement and demonstrate strong problem-solving abilities as well as the ability to keep all stakeholders appraised of situations.
Poor decisions may impact the sub-specialty training program's ability to remain compliant with PGME, UBC, and RCPSC policies which could lead to accreditation issues including the sub-specialty training program being put on Notice To Withdraw by the RCPSC.
Reports directly to the Senior Education Manager from the Department of Medicine's Administration Office and takes work direction from the Director of Administration from the Department of Medicine's Administration Office and the Program Directors within the sub-specialty training programs.
All Program Staff within the Sub-Specialty training programs under the Department of Medicine report administratively to this position.Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or the equivalent combination of education and experience.
Demonstrated ability to manage projects and lead change in a large department.
Experience in using a wide range of computer and administrative systems.
Ability to collect and analyze data.
Ability to multitask, to manage new projects and organize events.
Ability to deal with a diversity of people in a calm, courteous, and effective manner.
Ability to work a flexible schedule and flexible on onsite workdays.
locations UBC Off-Campus Hospital Sites time type Full time posted on Posted 13 Days Ago The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally.
A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world.
New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work.
Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged.Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person.
however Canadians and permanent residents will be given priority.
