Jobs
>
Ottawa

    Senior Coordinator, Academic Administration - Ottawa, Canada - University of Ottawa

    University of Ottawa
    University of Ottawa Ottawa, Canada

    2 weeks ago

    Default job background
    Full time
    Description

    Follow us on

    Job Type:

    Employee

    Duration in Months (for fixed-term jobs):

    N/A

    Job Family:

    Academic Administration

    # of Open Positions:

    1

    Faculty/Service - Department:

    Graduate and Postdoctoral Studies Academic Services

    Campus:

    Roger Guindon Hall

    Union Affiliation:

    SSUO

    Date Posted:

    May 09, 2024

    Closing Date:

    May 20, 2024

    Note : Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

    Hours per week:

    35

    Salary Grade:

    SSUO Grade 08

    Salary Range:

    $62, $78,589.00About the Faculty of Medicine
    Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

    Position purpose:
    Reporting to the Supervisor, Graduate and Postdoctoral Studies, Coordinates and performs the main tasks related to academic activities for programs in accordance with the academic regulations of the Faculty and the University. Provides courteous, timely and accurate service that projects a positive image of the University of Ottawa to all clients and contributes to an enriched student experience.

    In this role you will:
    Admissions:

  • Oversee the admission process for programs under the incumbent's responsibility. This includes developing, evaluating and providing front-line services and information for potential students in order to determine needs and advise them on program options, admission scholarships and admission requirements based on their previous education and career goals.
  • Analyze and prepare admission files according to University requirements and ensure all conditions are met. Check accuracy of student status lists and make any necessary corrections. Determine eligibility of applicants, prepare files for evaluation by admission committees and manage entry of evaluation committee recommendations.
  • Calculate admission averages for Canadian and international students using University standards. Act as a resource person for files related to Canadian and international students, check university accreditations and authenticity of documents submitted for student applications and remove admission conditions at the appropriate time. Determine eligibility of applicants based on averages calculated and refuse applications that do not meet the minimum average requirements.

    • Academic Advisement:

  • Provide advice to students on academic processes and regulations related to the academic requirements of their program in order to improve student retention and success and reduce time to completion. Coordinate academic processes under the incumbent's responsibility, such as student registration, evaluation of academic performance, including checking student progress reports and prepared lists (registration in CTN activities, two failures, thesis supervisors, etc.).
  • Approve final grades, coordinate course evaluations and manage deferred exams and exam accommodations. Provide input related to course offerings and assist with creating course and exam schedules. Update course and exam schedules in computer system.
  • Evaluate cases involving exceptions (such as requests for leave, deferrals and extensions; letters of permission; late registrations; changes to programs and options) related to the academic progress of graduate students. Carry out a preliminary analysis of requests for exceptions that require the approval of the supervisor of academic services as required by University policies in order to propose solutions and follow up as required.

    • What you will bring:

  • Thorough knowledge of postsecondary programs, academic regulations and university services, normally acquired through postsecondary training, or equivalent experience
  • Experience analyzing, managing and verifying academic records
  • Experience interpreting, explaining and applying academic regulations and procedures
  • Experience in an advising role and in customer service in an academic setting
  • Experience using computer systems (SIS/uoCampus, Talisma, Calculator, Document Manager, or similar systems) and applications and platforms such as Windows, word processing software, databases, spreadsheets, email and the Internet
  • Experience in administrative writing in both official languages
  • Strong skills in interpersonal communication, teamwork and problem solving
  • Experience working under pressure and prioritizing work to meet firm deadlines
  • Bilingualism – French and English (spoken and written)

    • Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

  • Canadian National Institute of Health

    Academic Administrator

    2 weeks ago

    Canadian National Institute of Health Ottawa, Canada

    Academic Administrator · The Academic Administrator is responsible for faculty, administrative, and student support which support all aspects of the Administrative Office and Program Director(s). · Responsibilities include (but are not limited to): · - Attendance_ · - Create Goog ...

  • University of Ottawa

    Supervisor, Academic Administration

    3 weeks ago

    University of Ottawa Ottawa, Canada

    Job Type: · Employee · Duration in Months (for fixed-term jobs): · 12 · Job Family: · Academic Administration · of Open Positions: · 1 · Faculty/Service - Department: · Graduate Studies Office · Campus: · Main Campus · Union Affiliation: · SSUO · Date Posted: · May 11, 2023 · Clo ...

  • University of Ottawa

    Lead Administrator, Academic Administration

    3 weeks ago

    University of Ottawa Ottawa, Canada

    Follow us on · LinkedIn · **Job Type**: · Employee · Duration in Months (for fixed-term jobs): · N/A · Job Family: · Administrative Support · of Open Positions: · 1 · Faculty/Service - Department: · Registrar, Operations · Campus: · Main Campus · Union Affiliation: · SSUO · Date ...

  • University of Ottawa

    Advisor, Academic Administration

    2 weeks ago

    University of Ottawa Ottawa, Canada

    **Follow us on **LinkedIn** · **Job Type**: · Employee · **Duration in Months** **(for fixed-term jobs): · 12 · **Job Family**: · Academic Administration · **# of Open Positions**: · 1 · **Faculty/Service - Department**: · Office Studies · **Campus**: · Main Campus · **Union Affi ...

  • Algonquin College

    Academic Integrity Administrator

    5 days ago

    Algonquin College Ottawa, Canada

    Department: · Academic Integrity Office (Sandra Larwill) · Position Type: · Full-Time Administrative · Salary Range: · $88,308.34-$110,383.91-Annual · Scheduled Weekly Hours: · 36.25 · Anticipated Start Date: · June 19, 2023 · Length of Contract: · N/A · Posting Information · Pos ...

  • University of Ottawa

    Manager, Academic Administration

    2 days ago

    University of Ottawa Ottawa, Canada

    The University of Ottawa—A crossroads of cultures and ideas · The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds ...

  • University of Ottawa

    Supervisor, Academic Administration

    1 week ago

    University of Ottawa Ottawa, Canada

    Follow us on · LinkedIn · **Job Type**: · Employee · Duration in Months (for fixed-term jobs): · N/A · Job Family: · Academic Administration · of Open Positions: · 1 · Faculty/Service - Department: · Undergraduate Studies · Campus: · Social Sciences Building · Union Affiliation: ...

  • University of Ottawa

    Specialist, Academic Administration

    2 days ago

    University of Ottawa Ottawa, Canada

    Follow us on · LinkedIn · **Job Type**: · Employee · Duration in Months (for fixed-term jobs): · N/A · Job Family: · Academic Administration · of Open Positions: · 1 · Faculty/Service - Department: · Registrar, Operations, Registrations and Systems, Business Experts II · Campus: ...

  • University of Ottawa

    Lead Coordinator, Academic Administration

    2 weeks ago

    University of Ottawa Ottawa, Canada

    Job Type: · Employee · Duration in Months (for fixed-term jobs): · 11 · Job Family: · Academic Administration · of Open Positions: · 1 · Faculty/Service - Department: · Operations & Exam Centre · Campus: · Main Campus · Union Affiliation: · SSUO · Date Posted: · May 18, 2023 · Cl ...

  • University of Ottawa

    Intermediate Coordinator, Academic Administration

    3 weeks ago

    University of Ottawa Ottawa, Canada

    Follow us on · LinkedIn · **Job Type**: · Employee · Duration in Months (for fixed-term jobs): · 12 · Job Family: · Academic Administration · of Open Positions: · 1 · Faculty/Service - Department: · Esther Ouellet · Campus: · Main Campus · Union Affiliation: · SSUO · Date Posted: ...

  • University of Ottawa

    Lead Coordinator, Academic Administration

    2 weeks ago

    University of Ottawa Ottawa, Canada

    Job Type: · Employee · Duration in Months (for fixed-term jobs): · 12 · Job Family: · Academic Administration · of Open Positions: · 1 · Faculty/Service - Department: · Academic Support & Learning · Campus: · Main Campus · Union Affiliation: · SSUO · Date Posted: · November 30, 2 ...

  • University of Ottawa

    Intermediate Officer, Academic Administration

    2 weeks ago

    University of Ottawa Ottawa, Canada

    Job Type: · Employee · Duration in Months (for fixed-term jobs): · N/A · Job Family: · Academic Administration · of Open Positions: · 1 · Faculty/Service - Department: · Operations_School of Psychology · Campus: · Main Campus · Union Affiliation: · SSUO · Date Posted: · May 15, 2 ...

  • University of Ottawa

    Intermediate Coordinator, Academic Administration

    2 weeks ago

    University of Ottawa Ottawa, Canada

    Job Type: · Employee · Duration in Months (for fixed-term jobs): · N/A · Job Family: · Academic Administration · of Open Positions: · 1 · Faculty/Service - Department: · Academic Administration · Campus: · Desmarais Hall · Union Affiliation: · SSUO · Date Posted: · November 30, 2 ...

  • University of Ottawa

    Intermediate Officer, Academic Administration

    3 weeks ago

    University of Ottawa Ottawa, Canada

    The University of Ottawa—A crossroads of cultures and ideas · The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds ...

  • University of Ottawa

    Intermediate Administrative Assistant, Academic

    3 weeks ago

    University of Ottawa Ottawa, Canada

    **Follow us on **LinkedIn** · **Job Type**: · Employee · **Duration in Months** **(for fixed-term jobs): · 12 · **Job Family**: · Administrative Support · **# of Open Positions**: · 1 · **Faculty/Service - Department**: · Department of Mathematics and Statistics, Faculty of Scien ...

  • University of Ottawa

    Lead Coordinator, Academic Administration

    2 weeks ago

    University of Ottawa Ottawa, Canada

    Job Type: · Employee · Duration in Months (for fixed-term jobs): · 12 · Job Family: · Academic Administration · of Open Positions: · 1 · Faculty/Service - Department: · Operations & Exam Centre · Campus: · Main Campus · Union Affiliation: · SSUO · Date Posted: · November 30, 2023 ...

  • University of Ottawa

    Intermediate Officer, Academic Administration

    2 weeks ago

    University of Ottawa Ottawa, Canada

    Follow us on · LinkedIn · **Job Type**: · Employee · Duration in Months (for fixed-term jobs): · 11 · Job Family: · Academic Administration · of Open Positions: · 1 · Faculty/Service - Department: · Human Resources, Faculty of Social Sciences · Campus: · Main Campus · Union Affil ...

  • University of Ottawa

    Lead Coordinator, Academic Administration

    2 weeks ago

    University of Ottawa Ottawa, Canada

    The University of Ottawa—A crossroads of cultures and ideas · The University of Ottawa is home to over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroads of cultures and ideas, where bold minds come together to insp ...

  • University of Ottawa

    Intermediate Officer, Academic Administration

    1 week ago

    University of Ottawa Ottawa, Canada

    Follow us on · LinkedIn · **Job Type**: · Employee · Duration in Months (for fixed-term jobs): · 23 · Job Family: · Academic Administration · of Open Positions: · 1 · Faculty/Service - Department: · Operations, School of International Development and Global Studies · Campus: · Ma ...

  • University of Ottawa

    Lead Coordinator, Academic Administration

    2 weeks ago

    University of Ottawa Ottawa, Canada

    Job Type: · Employee · Duration in Months (for fixed-term jobs): · N/A · Job Family: · Academic Administration · of Open Positions: · 1 · Faculty/Service - Department: · UGME Preclerkship · Campus: · Roger Guindon Hall · Union Affiliation: · SSUO · Date Posted: · November 27, 202 ...