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    Amended - Judicial Secretary - Bilingual (English/french) - Ottawa, Canada - Ontario Ministry of the Attorney General

    Ontario Ministry of the Attorney General
    Ontario Ministry of the Attorney General Ottawa, Canada

    3 weeks ago

    Default job background
    TEMPORARY
    Description

    Effective January 1st, 2024 the salary range for this position is $29.53 to $34.75 per hour in compliance with OPSEU Unified Bargaining Unit collective agreement provisions.

    The new rates, effective retroactive to January 1, 2024, were recently confirmed and dates for implementation of the new salary rates are still to be determined.


    If you have a positive, proactive work ethic and are known for your attention to detail and strength in organizing, then consider this excellent opportunity in court administration with the Ministry of the Attorney General to provide judicial secretarial services to the Ontario Court of Justice.

    OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

    We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.


    We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.


    Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.


    We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code.

    Refer to the "How to apply" section if you require a disability-related accommodation.

    What can I expect to do in this role?

    You will:


    • type and transcribe (from handwritten notes or dictation media) correspondence, judgements and legal documents
    • take dictation, edit and compose correspondence
    • provide reception services and arrange appointments
    • maintain and manage judges' calendars and schedules, and arrange for travel
    • process invoices and travel claims, maintain expense accounts
    • provide support to judges on committees
    • process mail, maintain filing system and access information on databases

    How do I qualify?

    Mandatory



    • You must possess oral French language skills at the superior level and written French language skills at the advanced-plus level. Your proficiency level will be confirmed before hire
    • You are able type 50 words per minute
    • You have dicta skills of 70%

    Communication Skills:




    • You have excellent written communication skills to compose correspondence and transcribe judgments
    • You have excellent oral communication skills to communicate with the judiciary in order to discuss court schedules and respond to inquiries
    • You have ability to receive and screen telephone calls and visitors using tact and discretion
    • You have interpersonal skills to deal with confidential and sensitive information and can deal effectively and tactfully various stakeholders

    Technical Knowledge and Experience:




    • You have demonstrated legal secretarial and administrative experience
    • You have knowledge of legal office systems, financial processes and court systems
    • You have ability to work within court procedures including knowledge of legal terminology and documents

    Judgement, Organizational and Analytical Skills:




    • You have proven organizational skills and ability to work independently
    • You can prioritize, multi-task and complete work to meet deadlines
    • You have ability to use good judgement and analytical skills to research and respond to inquiries and resolve conflicts successfully

    Computer Skills:




    • You have demonstrated computer skills using applications such as Microsoft Office, e-mail, Internet and the Intranet
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