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    Partner Experience and Events Coordinator - Toronto, Canada - dentalcorp

    dentalcorp
    dentalcorp Toronto, Canada

    4 weeks ago

    Default job background
    Full time
    Description

    Who you are

    You are a service-oriented, innovative professional who is excited to work for a fast-growing company that enables the best to be even better. You love working in a collaborative team environment, but also enjoy your autonomy to accomplish tasks and provide excellent service to clients. As an individual who is driven by excellence, you are eager to contribute the success of one of Canada's Best Managed companies.

    This is a hybrid position based out of our Toronto Support Centre. As a key member of our Partner Experience and Events team, you will play an important role in ensuring the success of our events. You are responsible for supporting the efficient planning, coordination, and execution of the organization's events, consisting of conferences, regional town halls, unique experiences and other special events.

    In this role, you will

    • Manage the emails in the Event team inbox
    • Assist with building and maintaining event budgets, timelines, and schedules
    • Identify and secure event venue quotes, as well as solicit quotes from other necessary vendors such as caterers, florists, photographers, djs, furniture/décor companies, etc.
    • Research event management related platforms as the team evolves and requires new support systems
    • Coordinate the administration of event sponsorships
    • Support with distributing social media content (pictures, videos, event details) to Corporate Communications
    • Collaborate with cross-functional teams to support in-person, virtual and hybrid events by assisting with the planning and implementation process
    • Manage event registration and reporting outputs, such as guest lists, rsvps, dietary restrictions
    • Assist with the development of event promotional materials, including invite communications, and ensuring they are deployed in our channels (email, intranet, newsletters, etc.)
    • Assist with tracking expenses on corporate event card and ensuring completed report is submitted monthly to Accounts Payable
    • Manage processing all invoices and vendor set up in dc Accounts Payable system
    • Assist event managers with completing the weekly event update calendar
    • Support the team with conducting post-event evaluation, analysis and recommendations for changes
    • Develop and maintain relationships with key internal stakeholders
    • Contribute to a strong team culture to ensure success of Events team initiatives and contributions

    What we're looking for

    • Approximately 1 to 3 years of hospitality, event management or planning experience
    • Exceptional client service experience
    • Aptitude to differentiate when to act independently or within a team
    • Open-mindedness to collaboration within the team environment
    • Proven ability to meet multiple and/or unexpected deadlines in a demanding environment
    • Experience preparing event correspondence
    • Ability to coordinate multiple tasks and work on more than one event at a time
    • Excellent written and verbal communication skills
    • Ability to maintain poise and professionalism under pressure
    • Proficient in Word, Excel and PowerPoint
    • Meticulous attention to detail
    • Familiarity with event support platforms and CRMs are desirable

    About dentalcorp

    dentalcorp is Canada's largest and fastest growing network of dental practices, committed to advancing the overall well-being of Canadians by delivering the best clinical outcomes and unforgettable experiences. dentalcorp acquires leading dental practices, uniting its network in a common goal: to be Canada's most trusted healthcare network. Leveraging its industry-leading technology, know-how and scale, dentalcorp offers professionals the unique opportunity to retain their clinical autonomy while unlocking their potential for future growth.

    Candidates must be legally eligible to work in Canada. At dentalcorp, we recognize that inclusivity and diversity strengthen our culture and make us better. We are committed to ensuring that the talent we hire is reflective of the diverse communities and patients we serve. To ensure equal opportunity for all candidates, we strongly encourage applicants requiring an accommodation to let their recruiter know during the recruitment/selection process. We appreciate all applicants for taking the time to apply, however, only those selected for an interview will be contacted.

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