Jobs
>
Montréal

    Executive Assistant, Legal Affairs - Montreal, Canada - Gildan

    Gildan
    Gildan Montreal, Canada

    2 weeks ago

    Default job background
    Full time
    Description

    Executive Assistant, Legal Affairs (JO-3032-ENG)

  • Montreal, QC, CA
  • Administrative Support
  • Posted on
  • Full-Time
    • Add to Saved Jobs Remove from Saved Jobs

    The opportunity

    The primary purpose of the job is to provide administrative support to the Vice-President, General Counsel and Corporate Secretary in connection with his/her roles and responsibilities. As the primary contact and administrative interface for the Chair of the Board and the Board of Directors more generally, this role must exercise a high level of diplomacy and confidentiality, tact and excellent interpersonal skills.

    The role

    Corporate Secretarial Support & Board of Directors

  • Correspondence to the Board of Directors
  • Coordination of Meetings with Board / Board and Third Parties
  • Diligent Boards and Diligent Messenger Administrator and Manager of Documentation on Diligent for Board and Committee meetings (Agendas, Notice of Meeting, Resolutions) and other regular reports to Board (monthly reports from CFO)
  • Maintenance of Contract Lists, Attendance Lists, Committee Members and Preparation of Board Memo templates.
  • Prepares Notice of Meetings and templates of minutes for Board and committee meetings, coordinates finalization of minutes with signatures and files minutes.
  • Coordinates certain planning documents (Board remuneration, upcoming meetings).
  • Updates Resource Centre with Current Gildan documents and policies.
  • Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings, events schedule, transportation/flights, hotel, dinners, catering for Board meetings.
  • Board Budget & Expense accounts for Directors.
  • Electronic payments to Directors and letters re payments, DSU statements, tax deductions.
  • Interfaces with external auditors and Coordinate documents required for External Auditors and others.
  • Preparation of Orientation for New Director/ Retirement for Exiting Directors.
  • Administers Board Effectiveness Questionnaire / Questionnaire Administration.

    • General Counsel & Legal Affairs Support

  • Supports the calendar of appointments and meetings within Outlook; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents.
  • Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication amongst the legal team.
  • Supporting the General Counsel in planning and preparing the Legal Department budget and maintaining a tracking system therefor;
  • Coordinating and ensuring proper processing, approval and payment of external legal counsel fees and expense reports;
  • Assisting in the daily management of the Legal Department filing and record-keeping system, including maintaining, managing and opening electronic and paper files;
  • Performing secretarial functions for the General Counsel and the Montreal Legal Team as needed – principally the General Counsel and two legal directors, such as typing of correspondence, memoranda and other documents, opening and distributing mail, ordering and tracking supplies for the Legal Department, setting up and coordinating meetings and conference calls, as required, managing incoming and outgoing emails and correspondence to ensure compliance with internal record keeping policies and filing management, preparing and overseeing expense reports and insurance claims;
  • Design, create, proofread, and update Microsoft PPT presentations, Excel spreadsheets and Word documents;
  • Tracking all negotiated and finalized agreements related to the Montreal Legal Team to ensure that they are properly executed, and that executed copies are obtained for the Legal Department's records, along with ensuring that they are properly scanned, saved and filed;
  • Supporting the Legal Department in various projects, as needed.

    • The requirement

  • Certificate or attestation of training in secretarial/administrative support
  • At least three (3) years of experience in a law firm or in-house legal department or experience in supporting executives at publicly traded company.
  • Demonstrated success in working in a demanding, high performance environment.
  • Exceptional organization skills, ability to prioritize, discretion, attention to detail.
  • Proficiency in the use of office software applications (Excel, Word, PowerPoint, etc.)
  • Experience in Diligent Boards software would be preferable.
  • Ability to communicate with all levels of the organization.
  • Bilingual French, English speaking and writing, Spanish is a plus.

    • This position requires proficiency in a language other than French to support customers, employees or markets located outside the province of Quebec or requiring services in a language other than French – mainly English.#LI-VG1

    What's in it for you?

  • Join a publicly traded company dual-listed on NYSE and TSX with great potential
  • Be part of a workplace where meaningful connections and teamwork are celebrated
  • From local to international, be ready to work alongside a diverse group of colleagues
  • Benefit from mentorship and continuous development opportunities
  • Take advantage of our attractive benefits packages

    • We want to get to know you better Please include your transferrable skills and unique experience in your application to help us learn more about you.

    We thank all applicants for their interest, however, only those selected for interviews will be contacted.

    Come as you are:

    We recognize the importance of diversity, equity, and inclusion to create a meaningful, collaborative work environment. As an inclusive employer, we value and embrace all the traits that make you uniquely you and seek to provide everyone with an equal chance to succeed. Because equity and inclusion matter at Gildan.

    #FindYourFit at Gildan and tailor the future of your own career.

  • Pomerleau

    Legal Advisor, Legal Affairs

    5 days ago

    Pomerleau Montréal, Canada

    **We are Pomerleau. And you could be too.** · Pomerleau is recognized as one of Canada's leaders in the construction industry, in the institutional, commercial, industrial and civil engineering sectors. Clients benefit from our expertise as general contractor, construction manage ...

  • Fuze Logistics Services Inc

    Manager, Risk and Legal Affairs

    3 weeks ago

    Fuze Logistics Services Inc Montréal, Canada

    **Manager, Risk and Legal Affairs - Montreal Office** · Fuze Logistics Services is a next generation 3PL headquartered in Montreal, with offices across North America, leveraging cutting-edge technologies and decades of industry expertise to facilitate the transport of freight glo ...

  • Saputo Inc.

    Intern, Legal Affairs

    3 weeks ago

    Saputo Inc. Montréal, Canada

    At Saputo, our best comes from our people. We're a talented and caring team with a longstanding history of excellence. Since our first days delivering cheese on a bicycle, we've grown into a leading global dairy processor by staying true to the culture that defines us. Each of ou ...

  • Pomerleau

    Legal Counsel, Legal Affairs

    3 weeks ago

    Pomerleau Montréal, Canada

    **We are Pomerleau. And you could be too.** · At Pomerleau, we fully understand that our mission is not only to create infrastructure or erect buildings, but to build communities. As a leader in the construction industry for nearly 60 years, we always aim to make a positive impac ...

  • Desjardins

    Technician - Legal Affairs

    1 week ago

    Desjardins Montréal, Canada

    At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we ha ...

  • Portage

    Legal Affairs Assistant

    3 weeks ago

    Portage Montréal, Canada

    **At Head Office** · Under the supervision of the Director of Legal Affairs and Corporate Secretary, the Legal Affairs Assistant's main responsibilities to contribute to the efficiency, smooth operation and achievement of the department's objectives. · **RESPONSIBILITIES** · - En ...

  • Desjardins

    Technician, Legal Affairs

    3 weeks ago

    Desjardins Montréal, Canada

    As a legal affairs technician, you help protect the organization's legal interests by providing technical support to make sure that its rights are protected and obligations are met. You may be responsible for one or more sub-specialties, such as contested matters and the Office o ...

  • Desjardins

    Advisor - Legal Affairs

    2 weeks ago

    Desjardins Montréal, Canada

    At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we ha ...

  • Canadian National Railway

    Paralegal, Legal Affairs

    3 weeks ago

    Canadian National Railway Montréal, Canada

    At CN, everyday brings new and exciting challenges. You can expect an interesting environment where you're part of making sure our business is running optimally and safely―helping keep the economy on track. We provide the kind of paid training and opportunities that long-term car ...

  • Desjardins

    Advisor - Legal Affairs

    3 days ago

    Desjardins Montréal, Canada

    At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we ha ...

  • PSP Investments

    Legal Counsel or Director, Legal Affairs

    3 days ago

    PSP Investments Montréal, Canada

    ABOUT US · We're one of Canada's largest pension investment managers, with CAD$243.7 billion of net assets as at March 31, 2023. · We invest funds for the pension plans of the federal public service, the Canadian Forces, the Royal Canadian Mounted Police and the Reserve Force. He ...

  • PSP Investments

    Privacy Counsel, Legal Affairs

    2 weeks ago

    PSP Investments Montréal, Canada

    ABOUT US · We're one of Canada's largest pension investment managers, with CAD$243.7 billion of net assets as at March 31, 2023. · We invest funds for the pension plans of the federal public service, the Reserve Force. Headquartered in Ottawa, PSP Investments has its principal bu ...

  • Gildan

    Executive Assistant, Legal Affairs

    2 weeks ago

    Gildan Montréal, Canada

    **_The opportunity_** · The primary purpose of the job is to provide administrative support to the Vice-President, General Counsel and Corporate Secretary in connection with his/her roles and responsibilities. As the primary contact and administrative interface for the Chair of t ...

  • Galvion

    Compliance and Legal Affairs Manager

    3 weeks ago

    Galvion Montréal, Canada

    **THE COMPANY** · Galvion designs, develops, and manufactures ballistic helmets and dynamic energy and data management solutions for the modern battlefield. Operations today depend on more charged equipment than ever before, and warfighter efficiency and mobility are vital to mis ...

  • Ivanhoe Cambridge

    Student, Legal Affairs, Investments

    3 weeks ago

    Ivanhoe Cambridge Montréal, Canada

    **3-4 MONTH INTERNSHIP - STARTING JUNE 2023**: · - **Student employment not eligible or recognized as an internship as part of the training of the Barreau du Québec, but with the desire to offer an internship recognized as part of the training of the Barreau du Québec to the sele ...

  • World Anti-Doping Agency

    Administrative Assistant, Legal Affairs

    2 days ago

    World Anti-Doping Agency Montréal, Canada

    V_**Voir la version française à la suite de la version en anglais**_ · **Administrative Assistant, Legal Affairs (12-month maternity leave replacement)** · **Group**: Legal Affairs · **Reports to**: Associate Director, Results Management · **Location**: WADA Headquarters, Montrea ...

  • WSP

    Administrative Assistant, Legal Affairs

    5 days ago

    WSP Montréal, Canada

    **WSP **is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments. · We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban pla ...

  • Canada Life Assurance Company

    Bilingual Legal Counsel Corporate Affairs

    5 days ago

    Canada Life Assurance Company Montréal, Canada

    Bilingual Legal Counsel Corporate Affairs · **Description: · - Permanent Full Time**Role Description**: · - Reporting to the Assistant Vice President & Senior Counsel, you will be a key member of the legal team providing support to our Canadian business units by providing practic ...

  • ZSA Legal Recruitment

    Director of Legal Affairs

    4 days ago

    ZSA Legal Recruitment Montreal, Canada

    7-10 years ¦ Downtown Montreal (1 day/week remote) Our client is an international Family Office with diverse and well-established foundations and lines of business. To support their teams and their various local and international projects, they are looking to hire a Director of L ...

  • ZSA

    Director of Legal Affairs

    1 week ago

    ZSA Montreal, Canada

    You can apply to this job and others using your online resume. Click the link below to submit your online resume and email your application to this employer. · 7-10 years · Senior · Centre-ville de Montréal , QC, Canada (1 jour de télétravail) · 32957 · President, ZSA Québec | Le ...